1999 AVSS Modification Requests

AMR NoSite And Requester Problem, Suggestion, Evaluation, TAG Recommendation, Programmer, and Priority/Final Outcome.
97-086C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Create additional DDC, CBP, CDC standard reports.
Received: 5/22/97
Evaluation: A significant programming effort.
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC
Priority/Final Outcome: Pending
97-087C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Program CDC ASCII file according to DHS-CDC specifications.
Received: 5/22/97
Evaluation: A very significant programming effort.
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC
Priority/Final Outcome: Pending
97-088C01-Alameda
Deborah Martin
510-628-7640 		Problem/Suggestion: Develop a means for importing data into a FDC (Foreign Import) form and linking the FDC to the CDC.
Received: 5/22/97
Evaluation: A very significant programming effort.
TAG Recommendation: 6/3/97: O.K.
AVSS Programmer: PMC
Priority/Final Outcome: Pending
97-178AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Eliminate the scrolling/screen display problems in AVSS-CT.
Received: 11/3/97
Evaluation: Coordinate with D-M Info.
TAG Recommendation: 11/24/97: O.K.
AVSS Programmer: JAM
Priority/Final Outcome:
97-179AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Improve the AVSS-CT user interface by incorporating such standard AVSS commands as ?, ^, ^L, ^Q, etc.
Received: 11/3/97
Evaluation: Coordinate with D-M Info.
TAG Recommendation: 11/24/97: O.K.
AVSS Programmer: JAM
Priority/Final Outcome:
97-180AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Improve the match rate by refining the AVSS-CT matching algorithm(s).
Received: 11/3/97
Evaluation: Coordinate with D-M Info.
TAG Recommendation: 11/24/97: O.K.
AVSS Programmer: JAM
Priority/Final Outcome:
98-031C42-Santa Barbara
Lorna Backus
805-681-5151 		Problem/Suggestion: Within the Draft Death Certificate option, when entering box #27D information regarding a zip code for a resident outside of the U.S., the program prompts for the use of two dashes. When two dashes are entered, the entry is refused, and the message "-" NOT FOUND IN LIST FOR INFORMANT'S MAILING ZIP. ARE YOU SURE <N>? appears and if a "Y" is typed in, another message appears saying ZIP CODE MUST BE 5 DIGITS. Could the program be modified to accept the two dashes as an entry for a zip code address outside of the U.S.?
Received: 3/23/98
Evaluation: There is a difference in the Handbook between births and deaths for reporting zip codes for residents of foreign countries. The former (page 61) specifies five zeros (00000), while the latter (page 146) specifies a dash (-). The CDC specs state (page 37): "All zeros indicate residence is out of country." AVSS/EDR was programmed to be consistent with births and thus uses 00000 for foreign countries. This could be changed, but it will result in an inconsistency between births and deaths, or (preferably) the help for Field 27D of the DDC would be changed to instruct users to enter 00000.
TAG Recommendation: OVR is reviewing the situation.
AVSS Programmer: PMC
Priority/Final Outcome: Following brief discussion on 7/1/98 was deferred until next meeting..Pending
98-052AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Problem: AVSS/EDR is not accounting for a code of '8' for Box A.
Proposed solution: Set the default for Box A to '8' when Field 101 is 'RESIDENCE' and the values for Fields 20 and 105 are equal.
Received: 5/21/98
Evaluation: This should improve the coding of Box A.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 5/28/98
98-054AVSS Project (RLW)
805-893-3143 		Problem/Suggestion: Problem: Box C is being miscoded when non-list values are re-entered into Field 118 (TYPE ATTENDING PHYSICIAN'S NAME, MAILING ADDRESS + ZIP).
Proposed solution: If a physician is selected from the list for Field 118 and subsequently a non-list value is re-entered, Box C needs to be re-prompted.
Received: 5/21/98
PMC: This should improve the coding of Box C.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Pending
98-078C42 - Santa Barbara,
Lorna Backus
805-681-5151 		Problem/Suggestion: Because, per state rules, "The coroner must complete the medical and health section data within three days after examining the body" and "The physician must complete the medical and health section data within 15 hours after death", I would like a warning message to appear if the dates signed by the doctor or coroner are more than eight days after the date of death.. This would help correct typing errors and alert the mortuary that the certificate will not be registered within the eight day limit given by the state. (This warning would appear for boxes #117 and #127.) If the dates in box #117 or box #127 are typed as being later than that date typed in box #39 (Date of Disposition), that entry should be refused, because the body can't be disposed of before the certificate is complete, including all needed signatures.
Received: 6/10/98
Evaluation: Needs TAG discussion.
TAG Recommendation: OK to do a warning message.
AVSS Programmer: PMC
Priority/Final Outcome: Done 8/12/98
98-079C42 - Santa Barbara,
Lorna Backus
805-681-5151 		Problem/Suggestion: Within the death certificate software, I would like, in box #114B (Dates of Attendance), to have a warning message appear if the date typed in the "Decedent Last Seen Alive" portion is more than 20 days previous to the date of death, to remind the typist that a coroner's referral number is needed in box #108 (Death Reported to the Coroner).
Received: 6/10/98
Evaluation: Needs TAG Discussion.
TAG Recommendation: OK to do a warning message.
AVSS Programmer: PMC
Priority/Final Outcome: Done 6/19/98
98-085HCA 391 Los Alamitos Medical Center,
Alda Goncalves
562-799-3196 		Problem/Suggestion: We would like to have the following fields/lines added on to the birth certificate, at the very end, for statistical purposes. If at all possible, pleas add these fields:
MPF (mother patient file) APGAR
COMMENTS (for insurance information)
Received: 6/24/98
Evaluation: Still needs TAG discussion.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Pending
98-112C32-Plumas County,
Linda Dent
530-283-6207 		Problem/Suggestion: Facility Name Change: Facility #320990
Old Name: Quincy Convalescent
New Name: Sunrise Care & Rehab
See AMR 99-085
Received: 9/3/98
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome:
98-125AVSS Project
(GJC)
805-893-3214 		Problem/Suggestion: Several counties have asked for a report on the diseases in their county by the zip code. There is a special report created 'CMRZD' DISEASE BY ZIP CODE. I think it should be a standard CMR report for all the counties and the state.
Received: 9/30/98
Evaluation: TAG Discussion.
TAG Recommendation: OK
AVSS Programmer: GJC/PMC
Priority/Final Outcome: Done 10/22/99
98-135C01-Alameda County, Deborah Martin
510-628-7641 		Problem/Suggestion: When the "Census Tract Reject File" is printed, the sites (LRDs) that have no rejects generate a printed page each. We get dozens of pages printing out that are blank except for the site number and the page header. Change request: have the sites with no rejects not generate a printed page. See attached blank pages as examples.
Received: 11/6/98
Evaluation: Coordinate with DM-Info.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
98-136C31-Placer County, Terri Ostrom
530-889-6858 		Problem/Suggestion: Please add to our # 101 Place of Death Field: Facility #314008, HFPA #3091
Kaiser Foundation Hospital
1600 Eureka Rd.
Roseville, Ca.
If possible please also assign a # for birth certificates.
Received: 11/10/98
Evaluation: Should be officially an active delivery service in order to assign a maternity hospital code.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome Field 101 Done 9/14/99. Other - Pending:
98-137C01-Alameda County, Debbie Martin
510-628-7641 		Problem/Suggestion: Problem with CT Reject-interactive processing. Processing reject 6821 Altamont Creek Dr., Livermore, 94550 and got a listing for Tracy, Ca. 95376 with the same Census Tract (451100) as a Livermore address. Tracy, Ca. is not in Alameda County. It in San Joaquin County. See attached example.
Received: 11/30/98
Evaluation: Contact D-M.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Done 8/2/99
98-138C34-Sacramento County, John Moehring
916-875-6164 		Problem/Suggestion: Under the hospital prompt is an attendant list that stores attendants and their related data such as medical license and address for automatic entry into the birth certificate at the hospital. AVSS does not prompt for the complete address as it does in other areas. This causes a problem because the street address is sometimes the only part of the address that is entered. OVR has rejected over 40 certificates in the last month because the city was not entered as part of the address on the certificate. I looked at all attendant lists for hospitals in Sacramento County and found 10 entries that did not have the city as part of the address. I found two entries that had a zip code, but no city. This represents a small portion of the total attendants, but creates the potential for many rejected certificates before the problem is found and corrected. Would it be possible to either prompt for the component parts of the address, or to place some type of explanation or warning that the address line is for the complete address including the city and not just the street.
Received: 12/1/98
Evaluation: Current prompting to add an attendant using the ATTENDANT LIST suboption does not prompt specifically for city as shown below. Although the help response indicates that a city should be added, that may not be apparent to some users. Therefore, the problem may be minimized by specifically prompting for city, separate from the street address.
ADDRESS > ?
ENTER THE ADDRESS OF THE ATTENDANT.
ADDRESS MAY CONTAIN ALPHANUMERICS, SPACE, APOSTROPHE, PERIOD, DASH, SLASH AND #.
MAKE SURE TO INCLUDE A COMMA FOLLOWED BY THE CITY.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done V4.9
98-140DHS
Liz Touhey
916-322-5179 		Problem/Suggestion: OVR will be processing birth certificate amendments and sending their CBC file to DSB. However, there may be some locally-applied amendments that do not get processed right away and are therefore not sent to DSB. OVR staff needs to know which ones they are for a given birth date range.
Proposed Solution: Create a special report to track local amendments that have not been sent to ITSD(used to be DSB?). Include the ability to request these records within a certain time frame.
Received: 12/11/98
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done, special report (UNAMND) written and installed at OVR.
98-142DHS
Liz Touhey
916-322-5179 		Problem/Suggestion: OVR staff have concluded that three fields should not be amended on the birth certificate.
Proposed Solution: Disallow SSA1,SSA2, and LFN to be amended on the LCA form.
Received: 12/11/98
Evaluation: Needs TAG discussion.
TAG Recommendation: OK.
AVSS Programmer: JAM
Priority/Final Outcome: Done V4.9
98-143C30-Orange County,
Renee Oberdorf
714-834-5395 		Problem/Suggestion: Add facilities to the Death Record field 101:
307749, HFPA #10110 - Vencor North Hospital
857 North Brea Blvd
Brea, Ca. 92621
307750, HFPA #10140 - Vencor Hospital
200 Hospital Circle
Westminster, Ca. 92683
Received: 12/15/98
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 8/2/99
99-001C43-Santa Clara County,
Vic Taylor,
408-299-4803 		Problem/Suggestion: The AVSS Missing File Number Report shows "No Missing Certificate Numbers" for a specified range, so I attempt a download of the records in the specified range. Sometimes, not all records in the range are downloaded, and are therefore considered Missing by my program. It appears that even though the record is on the AVSS system, it may not include it in the generation of the "New Recorder CBC File to Terminal (1400)" because one or more of the fields are missing data. At 9600 baud, we prefer NOT to have to re-download ANY records. However, when we download a range of records that does not contain every item, we will wait until the next day and try again. many times it has taken multiple downloads (of the same range) to get every record. After several unsuccessful attempts to get all records in our batch range, we will give up. This then requires us to delete the batch (on our IBM AS/400 System), break it down into multiple batches and re-enter it. In addition, we have to create a special batch for the missing record that will remain as outstanding until we can eventually get the data for it.
Request: Change the AVSS system to transmit ALL records that are not considered MISSING by the MISSING FILE NUMBER REPORT. Even skeleton records would cause far less problems for us than no record at all! We try to wait until there are no records missing in a given range (typically in multiples of 100 items) to avoid the added time of re-downloading or even worse, deleting our batches, breaking them down into sub-batches and re-entering them.
If the above change would cause problems with anyone, you could add another question into the user script of the download process such as: "INCLUDE INCOMPLETE RECORDS IN GENERATION? (Y)". This would allow this change to be OPTIONAL and if the user answered with a "n", the download would run just the way it does now.
Received: 1/4/99
Evaluation: Needs TAG discussion.
TAG Recommendation: Santa Clara staff resolved with no need for AVSS changes.
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
99-003DHS-Mark Starr
916-327-0332 		Problem/Suggestion: Transitioning LHDs to use of DMR could require considerable training, habit change, etc. (and re-training when staff changes), and the choice of "DMR" ("pending") vs. "CMR" could be confusing.
Solution: Could AVSS be programmed to direct data entry to DMR or CMR based on the user's response to a prompt at the outset? Something like: "Are you entering a pending (P) or final (F) morbidity report?" In this example, if the user responds "P", then AVSS would go directly to DMR entry. If user responds "F", then AVSS would go directly to CMR entry (and check the entry for a link to a DMR and for a match to a CMR as is currently done).
Received: 1/5/99
Evaluation: Needs TAG discussion.
TAG Recommendation: Better to leave AVSS as is.
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
99-004DHS-Mark Starr
916-327-0332 		Problem/Suggestion: Transitioning LHDs to use of DMR could require considerable training, habit change, etc. (and re-training when staff changes), and the choice of "DMR" ("pending") vs. "CMR" could be confusing.
Solution: Could AVSS be programmed to print out a line listing of remaining DMRs on a weekly basis as a sort of "tickler" for county staff that "Pending CMRs" are still awaiting some action/disposition?
This could be a simple option after the user prints out the WMPR. (e.g., "There are XX pending CMRs. Do you want a printed copy of pending CMRs?")
Received: 1/5/99
Evaluation: Needs TAG discussion. Later: A new report should be developed.
TAG Recommendation: Needs more evaluation including review of a similar report in Los Angeles.
AVSS Programmer: JAM
Priority/Final Outcome:
99-005C30-Orange County,
Renee Oberdorf
714-834-5395 		Problem/Suggestion: Hospital Address changes:
301317, HCA736 - Saddleback Memorial Med. Ctr.
24451 Health Center Dr., Laguna Hills
301115 - Beverly Manor
24452 Health Center Dr., Laguna Hills
301344 - Stanley Convalescent Hospital
Westminster, Ca.
301380 Humana
Westminster, Ca.
ADD HOSPITAL:
307751, HFPA #10140 - Specialty Care Hosp. of S. Cal.
1901 N. College Ave., Santa Ana, Ca. 92701
Received: 1/6/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 8/31/99
99-006DHS,
Liz Touhey
916-322-5179 		Problem/Suggestion: Starting with 1999 births, OVR will be entering birth certificates where the child is born out of state, but the residence is within California. When the LCA is written out to DSB, they would like a "00" in the LRD portion of the LFN (positions 6 and 7).
Solution: During the DSB write out, convert the LRD code in the LFN for out of state records - currently 98 - to "00".
Received: 1/8/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done V4.9
99-009HCA091-
Bakersfield
Memorial,
Michael Hobbs
805-327-1792 x1928 		Problem/Suggestion: Add zip code to Tehachapi, Ca. - 93581
Received: 1/11/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 8/31/99
99-010C42-Santa Barbara County,
Lorna Backus
805-681-5151 		Problem/Suggestion: Add Mortuary: FD1644 - Joshua Memorial Park and Mortuary
808 E. Lancaster Blvd., Lancaster, Ca. 93.535
Received: 1/12/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 8/31/99
99-011C61- Berkeley, Marilyn Laudencia
510-644-6437 		Problem/Suggestion:
LFN. ASSIGNED LOCAL FILE NUMBER <18061022753> 18061002759
CONVERTED TO : 110/21/8061002759
'110/21/8061002759' IS AN INCORRECT RESPONSE FOR ASSIGNED LOCAL FILE NUMBER.
ENTER '?' FOR MORE INFORMATION.
LFN. ASSIGNED LOCAL FILE NUMBER <18061022753>
CONVERTED TO : 110/21/8061022753
'110/21/8061022753' IS AN INCORRECT RESPONSE FOR ASSIGNED LOCAL FILE NUMBER.
ENTER '?' FOR MORE INFORMATION.
Received: 1/15/99
Evaluation: John to investigate.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done, specific to C61 on old BC form.
99-012MCH,
Mich Tashiro
510-540-3107 		Problem/Suggestion: New Hospital:
HCA 779, HFPA #9150 Kaiser Hospital: Baldwin Park
1011 Baldwin Park Blvd., Baldwin Park, Ca. 91706-5881
Received: 9/18/98
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 8/31/99
99-013MCH,
Mich Tashiro
510-540-3107 		Problem/Suggestion: Add hospital to active list and name change: HCA674, C26, HFPA #12050
Old Name: Centinela Mammoth Hospital
New Name: Mammoth Hospital
185 Sierra Park Rd., P. O. Box 660, Mammoth Lake, Ca. 93546
Received: 12/2/98
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 8/31/99
99-014HCA 759-Sharp Health Care Murrieta, Harris F. Koenig
909-696-6000 		Problem/Suggestion: Hospital name change: HCA 759/334006
Old name: Sharp Health Care Murrieta
New name: Rancho Springs Medical Center
Received: 2/2//99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/1/99
99-015C49-Sonoma County, Linda Hickam
707-565-4708 		Problem/Suggestion: Facility name change CDC Field 101: 491017
Old name: Sonoma Care & Rehab
New name: Sunrise Health Care Centers
Received: 1/26/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/1/99
99-016MCH,
Mich Tashiro
510-540-3107 		Problem/Suggestion: Hospital Address Change: HCA 586/440920
Old Address: 298 Green Valley Rd., Watsonville
New Address: 75 Nielson St., Watsonville
Received: 1/15/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/1/99
99-017C27-Monterey County, Beatrice Castaneda
831-755-4504 		Problem/Suggestion: Hospital Address Change: HCA 360/270831
Old Address: 1330 Natividad Rd., Salinas
New Address: 1441 Constitution Blvd., Salinas
Received: 2/4/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/1/99
99-018AVSS Project,
(JAM)
916-632-1668 		Problem/Suggestion: Hospital Address Change: HCA 342/231339
Old Address: 1120 S. Dora St.
New Address: 275 Hospital Dr.
Received: 2/9/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/1/99
99-019C30-Orange County, Renee Oberdorf
714-834-5395 		Problem/Suggestion: Correct mis-spelling of city for facility in CDC Field 101: 301170, St Edna
City spelled Santa Anna but should be Santa Ana.
Received: 2/16/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/1/99
99-020CT-Connecticut,
Joseph Lichaa/Christine Farrelly
860-509-7965 		Problem/Suggestion: This AMR requests that the AVSS system be modified to accommodate the four (4) digit year for birth and fetal in accordance with new NCHS requirements.
Four (4) fields, (Child Date of Birth Year, Mother Date of Birth Year, Father Date of Birth Year, and Date Last Menses Year) need to be modified on the birth record. For Fetal five (5) fields, (date of Delivery Year, Mother Date of Birth Year, Father Date of Birth year, Date of Last Live Birth Year, and Date Last Menses Began Year) need to be modified. There are also some modifications as to how NCHS data records will be submitted to accommodate layout requirements for additional year digits.
A copy of NCHS requirements were previously sent to you. (Reference: NCHS letter dated October 14, 1998)
Received: 2/18/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
99-021AVSS Project,
(PMC)
805-893-3214 		Problem/Suggestion: P+4^FSDDCP1:Remove check for PDS flag
P+13^FSDDCP2:Change confirmation message
Received: 3/2/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 3/12/99.
99-022AVSS Project,
(PMC)
805-893-3214 		Problem/Suggestion: General improvements:
CBC Foreign Import: Use drive A: as the default in ^FSO("BCA","A")
Fix BEGSRT collating problem for BELARUS in ^FSL("STCN")
Received: 3/2/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/14/99
99-023C39-San Joaquin County, Pyone Cho 209-468-3710 Problem/Suggestion: When we download the county death certificate file by using the AVSS download instruction, we get the file with all variables except those variables related to causes of death-field 107 A through D on the death certificate. According to the download file structure, Field 67, called UCOD (Underlying Cause of Death) is also missing. Since the variable UCOD is determined at the State level, we understand it may be blank. But, we cannot get any information regarding causes of death in the downloaded file. When we use the report generator #CDCLST3 and 4, we do get the listing of causes of death, 107a through D. However, it is difficult for us to relate these two files, since one of them is in a database format while the other is just the text format. It would be very useful for us to have the information about causes of death included in the download file.
Received: 3/2/99
Evaluation: Needs TAG discussion.
TAG Recommendation: Needs to enter UCOD (underlying cause of death).
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
99-024C49-Sonoma County, Linda Hickam
707-565-4708 		Problem/Suggestion: Report Generator:
Report #CDCLST4 (Cause of Death by Date of Death)
Report doesn't include Field for 107D (only 107A, 107B, 107C, 112)
Received: 3/4/99
Evaluation: Needs TAG discussion.
TAG Recommendation: OK to make this correction.
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/21/99
99-025CT-Connecticut
Joseph Lichaa / Christine Farrelly
860-509-7965 		Problem/Suggestion: This AMR requests that the Connecticut Central AVSS System be modified to separate the years on future EAB files in accordance with Social Security EAB contractual requirements.
This AMR was initiated as a result of a memorandum, dated 2/18/99, from Mr. Curt Lambdin of the Social Security Administration to Mr. Daniel Savino (Registrar, State of Connecticut). In his memorandum, Mr. Curt Lambdin informed Mr. Savino that EAB files are being sent in with combined years (i.e. 1998 and 1999 births). Section C2 B page 8 of the EAB 1998 contract states "States shall submit separate files for each calendar year and no more that one file per calendar year, per day."
Received: 3/8/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
99-026DHS
Alan Oppenheim
916-324-1107
Anthony Oreglia
916-445-6355
AVSS Project
Ron Williams
805-893-3143 		Problem/Suggestion: In a recent memorandum, the Office of the Director of the Department of Health Services (DHS) reported that is will standardize the collection of race/ethnic (R/E) data by incorporating changes contained in Directive 15 from the Office of Management and Budget (OMB). In accordance with this memorandum, OVR will allow selection of up to three multiple races for an individual. The following seven principles should be considered when designing a means to collect, store, and code R/E data using AVSS:
1. The results should be compatible with DHS guidelines.
2. Printed values of R/E fields should be stored as AVSS data values (WYSIWYG).
3. The printed values must fit within the boxes on the Vital Records paper forms.
4. AVSS should continue to automatically code R/E without human intervention.
5. The coded values should accurately reflect the values reported by the self-declaration.
6. The manner in which AVSS collects and codes R/E should be documented.
7. Whenever possible, consistency with previous race coding should be maintained.

The following approach is suggested:
1 Increase the length of Fields 18 and 21 (Father's and Mother's race) by reducing the length of some of the fields on the same rows of the paper certificate. As shown in the table below for Father's race, Fields 20A-C would be reduced in length and Field 18 would be increase correspondingly. In the discussion below the same principles would apply to mother's race (Field 21) and the corresponding fields (22, 23A-C) on that row.

Field OldLength OldChars NewLength New Chars
18 1.5 17 2.25 26
19 1.4 16 1.4 16
20A 1.5 17 1.4 16
20B 1.85 21 1.75 20
20C 1.15 13 .06 7
TOTAL 7.4 84 7.4 85

2. A new prompt, 18A, would be substituted for 18, and I18A would be coded accordingly. At the same time, 18 would be set equal to 18A and I18 to I18A.
3. There would be at least one additional prompt, 18B. If there was a response to that prompt, then I18B would be set, and a third prompt, 18C would exist with its corresponding I18C. Otherwise, race prompting would stop.
4. If more than one race were reported, the values would be separated by a "/" delimiter. This means that if three races were specified, the maximum length per race would be 8 characters unless one of the races was less that 8 characters.
5. Race values would be limited to a revised CBC list that will be edited to reduce the number of characters to no more that 12, or less whenever possible.
6. If the total number of characters for three races exceeded 24, AVSS would begin truncating the value to be printed for each race by one character, beginning with the last race, then successively truncate the second race, then the first, then iterating the last until only 24 characters remained. The untruncated values would still be stored electronically.
7. As discussed in Step 2, AVSS would continue to retain the old race codes for the first race listed. Using Father's Race as an example, 18 and I18 would remain as presently coded. This would maintain consistency over time for a large number of AVSS reports.
8. The values of UNKNOWN or WITHHELD could be specified only for the first race listed.
9. This programming would be set up in a 'time bomb' so that it would be automatically invoked on January 1, 2000 and would also apply to 1999 events that were registered on or after that date.
Received: 3/22/99
Evaluation: A significant programming and implementation effort. It will be important to coordinate the re-programming of AVSS with the re-design of the birth certificate form. for a successful implementation on 1/1/2000, the following conditions will be necessary:
1. A commitment from DHS to be responsible for producing and distributing the new forms to all AVSS hospitals no later than December 31, 1999.
2. In order to meet the schedule, DHS would have to give its commitment to this plan by the time of the AVSS-TAG meeting on April 26, 1999.
3. Test forms for revised birth certificate would have to be available no later than September 1, 1999.
TAG Recommendation: OK to program.
AVSS Programmer: PMC/JAM
Priority/Final Outcome: Done 10/22/99
99-027C36-San Bernardino County, Joe Lick
909-387-6245 		Problem/Suggestion: Hospital name and address change: HCA 468/361320
Old Name: San Bernardino County Med Ctr
Old Address: 780 E. Gilbert St., San Bernardino
New Name: Arrowhead Regional Med Ctr
New Address: 400 N. Pepper Ave., Colton
Received: 4/1/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/2/99
99-028C42-Santa Barbara County,
Lorna Backus
805-681-5151 		Problem/Suggestion: Box #27 on EDRS asks for the mailing address for the informant. Per the Handbook, it is needed in order to contact the informant if more information is needed. Right now it will not accept a foreign zip code. so when one occurs the mortuary skips that box and then hand types that certificate. Could you allow for an override for that box?
Received: 4/1/99
Evaluation: See 98-031.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: EDR-specific. No further EDR development at this time.
99-029C27-Monterey County, Vicki Stremel
831-755-4506 		Problem/Suggestion:
Change: 27075, Sunridge Rehab and Nursing Ctr
Name change to: Sunrise Nursing
ADD: 279005, HFPA #7070 Cypress Rest Home
3250 Vista Del Camino, Marina, Ca. 93955
Received: 4/1/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/2/99
99-030C49-Sonoma County, Ana Castillo-Williams
707-656-4708 		Problem/Suggestion: CMR Reporting. When entering a CMR where the disease is Haemophilus Influenzae and either the date of birth or age is entered and it is not under age 30, the program should issue a warning so the record is not entered since instructions for reporting say "Haemophilus influenzae invasive disease means H. influenzae meningitis or infection of any other normally sterile body site regardless of Haemophilus serotype. Only cases under 30 years of age are reportable."
Received: 4/6/99
Evaluation: Needs TAG discussion.
TAG Recommendation: DHS wants to encourage Haemophilus Influenzae reporting regardless of age, therefore this AMR was not recommended by TAG.
AVSS Programmer:
Priority/Final Outcome: Withdrawn.
99-031CT-Connecticut
Joseph Lichaa
Christine Farrelly
860-509-7965 		Problem/Suggestion: In preparation for testing previously submitted AMR9-20 (1999 NCHS Requirement to accommodate the 4 digit year.) current files output were reviewed. An error affecting mother's age was discovered. AVSS is outputting Mother's Age in (positions 245-246) as 99 in lieu of actual mother's age.
This AMR requests that the Connecticut Central AVSS System be modified to correct mother's age in all affected versions/options of NCHS routines.
Received: 4/8/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
99-032DHS
Liz Touhey
916-322-5179 		Problem/Suggestion: For the Draft Death Certificate Option, Field 41, OVR is going to use the codes CR/PR for scattering remains on private property, and CR/PB for scattering remains on public property. The codes will be 23 and 24 respectively.
Received: 3/9/99
Evaluation: Needs TAG discussion.
TAG Recommendation: OVR will investigate further.
AVSS Programmer:
Priority/Final Outcome: Pending
99-033C43-Santa Clara County,
Bette Ingle
408-885-4292 		Problem/Suggestion: Requesting a Change when using the "home" password at the HCA. Change the prompted fields to include 13A. When a hospital creates a birth record for an "Ambulance" birth or a birth that occurs on the hospital property, but not in labor and delivery, it requires a typewriter to complete the birth certificate. Many times the ambulance attendant will not sign the birth certificate; hence item 13A will be "Unavailable" on the birth certificate. In this circumstance, the birth recorder has to print the birth certificate with a "-" in 13D, then type "Unavailable" in 13A on the birth certificate, and then go back into AVSS to edit 13D to "Unavailable" before transmitting it to the LCA.
Also, requesting a change at the LCA when creating a home birth that was an "unattended" delivery or an assisted delivery by a person "Unavailable" to sign in 13A such an ambulance driver. The same procedure as above must be done to prepare the birth certificate.
It would be more efficient if this entire procedure could be as one step done in AVSS before printing the birth certificate.
Received: 4/13/99
Evaluation: 13A is a signature field and not printed or is electronic data required by OVR.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Withdrawn by Bette Ingle.
99-034C30-Orange County,
Renee Oberdorf
714-834-5395 		Problem/Suggestion: Add cities to zip code: HFPA #10170
Zip Code: 92653 - Laguna Woods and Laguna Hills
Zip Code: 92654 - Laguna Woods and Laguna Hills
Hospital Name Change in CDC:
301357 - Tustin Hospital & Medical Center
Facility Address Change:
307749 - Vencor North Hospital, 875 North Brea Blvd.
300032 - Children's Hospital of Orange County, 455 S. Main St.
Received: 4/14/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/3/99
99-035AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Hospital Address Change:
HCA 051/90793 - Barton Memorial Hospital, 2170 South Street
Received: 4/14/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/3/99
99-036C49-Sonoma County, Monique N. Dixon
707-565-4709 		Problem/Suggestion: Facility Name Change: 491001
Old Name: London House Health Care Ctr
New Name: London House Care Center
Received: 4/19/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/3/99
99-037CT-Connecticut
Joseph Lichaa / Christine Farrelly
860-509-7965 		Problem/Suggestion: The present Fetal certificate does not include the equivalent of Paternity questions 56, and 57 shown on the birth certificate. This is a request to add same questions as questions 64, and 65 on the Certificate of Fetal. New questions 64 and 65 will be placed in the blank area immediately below question 63 on the certificate. Questions 65 is to be prompted for based on answer to question 64 as follows:
Question 64 Question 65
Yes Do Not Prompt
No Prompt
No Response Do Not Prompt (END)
Received: 4/19/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
99-038CT-Connecticut
Joseph Lichaa / Christine Farrelly
860-509-7965 		Problem/Suggestion: This AMR requests that the definition of the LGT field in AVSS be changed to reflect the value from question 56 only. Presently the LGT field is based on values of questions 56 and 57.
In order to comply with NCHS requirements the corresponding LGT value must be as follows:
Response from 56 LGT Value for NCHS Code
Yes 1 Married
No 2 Unmarried
No Response/Any Other Case 3 Not Classifiable
AMR will take effect from 6/15/98.
Please prioritize this AMR. Your assistance is fully appreciated.
Received: 4/19/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
99-039CT-Connecticut
Joseph Lichaa /
Christine Farrelly
860-509-7965 		Problem/Suggestion: This AMR requests that AVSS be programmed to generate a 1032 bytes file extract. This file will be utilized by the State of Connecticut to generate the official Registration Report, and will be uploaded as a permanent birth record to the mainframe computer. The user shall be allowed to specify which drive and directory the data is to be written to. This new extract is similar to an existing option that generates a 1012 bytes layout under the LCT form.
Because Connecticut has based most current epidemiological analysis on the 1012 tape layout we would like to maintain the current layout and have the 1032 bytes layout as an adjunct.
Existing option (1012 bytes) is accessed as follows:
LEGAL BIRTH CERTIFICATE OPTION>
Generate NCHS Tape to File
New option (1032 bytes) to be labeled and accessed as follows:
LEGAL BIRTH CERTIFICATE OPTION>
Generate 1032 Bytes Tape to File
The Connecticut AVSS Birth Tape Specification for the 1032 bytes layout is attached for your use. Please note that in this layout reflects year date changes to four digits, and that extracts for additional paternity questions 56 and 57 have been appended to the end of the tape.
Received: 4/19/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done and installed in CT
99-040RI-Rhode Island
Geri Palazzo,
401-222-2812 		Problem/Suggestion: We are requesting a change in the "Insurance Coverage for this Pregnancy" field. Please add the following subcategories to the Rite Care menu:
P Harvard/Pilgrim (internal AVSS code P)
Q Blue Chip (internal AVSS code Q)
Therefore, the subcategories that should show up in the menu for code "2" (Ritecare) are:
E United Health Plan (internal AVSS code E)
F Harvard Comm. Health Plan (internal AVSS code F)
G Pilgrim Health Plan (internal AVSS code G)
H HMO Rhode Island (internal AVSS code H)
I Neighborhood Health Plan (internal AVSS code I)
J Other Medicaid (internal AVSS code J)
P Harvard/Pilgrim (internal AVSS code P)
Q Blue Chip (internal AVSS code Q)
Harvard/Pilgrim should print out on the birth record as: RITECARE - HARVPILG
Blue Chip should print out on the birth record as: RITECARE - BCHIP
Also, it will be necessary for the Tapel Output program to be able to accept and bring over "P" and "Q". Please send us e-mail as to when this will be completed.
Received: 4/21/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome Done:
99-041C01-Alameda County, Debbie Martin
510-628-7641 		Problem/Suggestion: Create "Death Cohort File" that can be downloaded by the LRD (similar to the "Generate CBC File" option). Include all variables from the CBC File and CDC File.
Received: 4/21/99
Evaluation: This is a significant task that will be funded by MCH.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Will be pursued as sponsored by MCH. Pending.
99-042C01-Alameda County, Debbie Martin
510-628-7641 		Problem/Suggestion: Some reallocated records have bad census tract data. The LRD that registered the document has entered "dummy" census tract codes in the Census Tract fields. (They may arbitrarily assign a certain code to all Alameda County resident records to make their analysis easier.) We then have to allocate staff time to identify and clean up the "garbage" census tracts and replace them with real census tract data. This could be remedied by two methods: either don't transmit census tract data with the reallocates, or don't allow LRDs to enter unreal census tract data.
Received: 4/21/99
Evaluation: Would appear that not transmitting them would work best.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done, but not included in V4.9; JAM will update OVR to include.
99-043CT-Connecticut
Joseph Lichaa /
Christine Farrelly
860-509-7965 		Problem/Suggestion: This AMR requests that the Connecticut Central AVSS System be modified to remove selected Marking Record Written options under the LCT form.
This AMR was written in compliance with Dr. Williams' and Mr. John Marinko's request (Ref. Memorandum dated 4/9/99). In this memorandum, we were informed that AVSS is beginning to run out of room for options under the Legal Form. We were requested to select those options that are no longer used and request via an AMR that these options be removed.
This AMR requests that AVSS be modified to remove the following options under the LEGAL BIRTH CERTIFICATE OPTION> GENERATE
2) GENERATE NCHS TAPE MARKING RECORDS WRITTEN
4) GENERATE CONFIDENTIAL NCHS TAPE MARKING RECORDS WRITTEN
7) GENERATE NEW NCHS TAPE MARKING RECORDS WRITTEN
9) GENERATE NCHS TAPE MARKING RECORDS WRITTEN TO FILE
11) GENERATE CONFIDENTIAL NCHS TAPE MARKING RECORDS WRITTEN TO FILE
13) GENERATE NEW NCHS TAPE MARKING RECORDS WRITTEN TO FILE
The Y2K Generate NCHS Tape Marking Records Written to File will supersede removed options when testing of new Y2K options is complete.
Received: 4/22/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
99-044C19-Los Angeles
County,
Larry Portigal,
213-240-7785 		Problem/Suggestion: Hospital Address change: HCA 159/190200, San Gabriel Valley Medical Center
New Address: 438 West Las Tunas Drive, San Gabriel, CA 91776
Received: 4/23/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/3/99
99-045CT-Connecticut
Joseph Lichaa /
Christine Farrelly
860-509-7965 		Problem/Suggestion: This AMR requests that AVSS be programmed to generate a new Social Security file. This AMR is in compliance with Social Security Administration memorandum dated April 9, 1999, requesting that a new 380 Logical Record Length (LRL) file be generated. New requirement increases the present record length from 342 characters to 380. There are no changes to the first 342 characters. The child's father and mother's social security numbers were added followed by fillers to the end of the present format. Change affects the Connecticut Central AVSS System only. None of the hospitals are affected.
New requested layout is as follows:
Present Format 342 characters
Added fields Field Positions
Mother's SSA 343-351
Father's SSA 352-360
Filler 361-380
Because Connecticut is required to continue submitting the 342 record length file to the Social Security Administration until the new 380 characters layout goes into effect, we would like to maintain the current 342 LRL layout and have the new 380 characters generation option as an adjunct. The user shall be alllowed to specify which drive and directory the data is to be written to. Separate files for each calendar year shall be generated.
Existing option is accessed as follows: (AMR for separate calendar years was submitted)
STATISTICAL BIRTH CERTIFICATE OPTION > GEN
GENERATE SOCIAL SECURITY TAPE
New option to be labeled and accessed as follows: (Suggested)
STATISTICAL BIRTH CERTIFICATE OPTION > GEN
GENERATE CURRENT CALENDAR YEAR NEW 380 RECORD LENGTH TAPE TO FILE
GENERATE PREVIOUS CALENDAR YEAR NEW 380 RECORD LENGTH TAPE TO FILE
Received: 4/22/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
99-046C30-Orange County,
Renee Oberdorf
714-834-5395 		Problem/Suggestion: Add facility to CDC Field 101:
307752, HFPA #10140 - Sr Mental Health Unit at FV
11250 Warner Ave., 2nd Fl., Fountain Valley, 92708
Received: 4/27/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/3/99
99-047DHS,
Liz Touhey
916-322-5179 		Problem/Suggestion: Many times, when counties call OVR with edits, they need to have the edits updated on their system immediately. Currently there is no way to do that. Also, when we haven't connected to a county for reallocates, we have no way of testing the system to see if we are running into a time job problem, or a logon problem. The way we test it for receptions is to do a daytime startup, to see if we connect.
Suggestion: An option for a Daytime Reallocate Startup be added to the OVR system.
Received: 5/4/99
Evaluation: A good idea that should be programmed for inclusion in Version 4.9 and implemented at OVR as soon as practical.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
99-048C49 Sonoma County,
Linda Hickam
707-565-4708 		Problem/Suggestion: Death Certificate: Field 101 - Sunrise Health Care Centers, 1250 Broadway, Sonoma (491017). When entering "Sunrise" in box 101, AVSS brings up only two Sunrise facilities (Cloverdale and Santa Rosa). However, if "Sonoma" is entered in box 101, Sunrise Health Care Centers appears as #1 on the list.
Received: 5/5/99
Evaluation: RLW was unable to replicate. PMC should call Linda for clarification.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done List corruption at site C49. 9/3/99
99-049C37 San Diego County,
Peggy Walisch
619-692-6685 		Problem/Suggestion: Hospital Name Change: HCA 498, Facility 370744
Old Name: Mercy Hospital and Med Center
New Name: Scripps Mercy Hospital
Received: 5/6/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/3/99
99-050C56 Ventura County, Carmen Rodriguez
805-652-5901 		Problem/Suggestion: Change race list for Spanish to Spaniard
Received: 5/6/99
Evaluation: Both are on the new CBC list.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Gail should telephone Carmen. See 99-026
99-051C42 Santa Barbara County,
Lorna Backus
805-681-5151 		Problem/Suggestion: Add Mortuary: FD-1658, Aztlan Funeral Home, 2436 Market St., San Diego, CA 92102
Received: 5/6/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/3/99
99-052C10 Fresno County, Lorena Ayala-Lawson
559-445-3434 		Problem/Suggestion: There is a problem with the CMR weekly report regarding the age constraints for reporting Haemophilus Influenzae. It was not accepting 1 year olds. This requires a modification to FSCMRWP0 at line PROC+19 and ^FSR("#CMRWPR",213).
Received: 5/6/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done for Ver 4.9.
99-053HCA338 Mendocino Coast District Hospital,
Linda Royat
707-961-4625 		Problem/Suggestion: Correct Hospital Address: C23, HCA 338, Facility 231013
Old Address: 700 River Rd.
Correct Address: 700 River Dr.
Received: 5/11/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/3/99
99-054AVSS Project,
(RLW)
805-893-3143 		Problem/Suggestion: The following are disparities with lengths in the HCA:
2(Sex): max set to 7, but only 6 (FEMALE) can be entered.
4B(Hour): max set to 7, but only 4 can be entered.
5E(Planned Place of Birth): max set to 19, but longest value is BIRTH CENTER at 12.
25B(Month Prenatal Care Began): max set to 17, but only 3 (1st, 2nd, ...,UNK) can be entered.
Solution: 2(Sex) reducing max to 6 for consistency.
4B(Hour) reducing max to 4 for consistency.
5E(Planned Place of Birth) reducing max to 12.
25B(Month Prenatal Care Began) reducing max to 3 for consistency.
Received: 5/11/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-055HCA041 Contra Costa Regional Medical Center,
Frank Wallace,
925-370-5220 		Problem/Suggestion: Currently when registering a Birth Certificate and the Field (18) FATHER'S RACE appears if you type in "MEX" two choices appear on the screen: (1) MEXICAN (2) MEXICAN-AMERICAN. If you select "1" then MEXICAN will appear on the Birth Certificate. The next immediate question on the screen is Field (19) FATHER HISPANIC. If you type in "MEX", two choices appear on the screen: (1) MEX-AMERICAN (2) MEXICAN. So if in the normal course of processing birth certificates, one is rushed and automatically hits the "1" selection for FATHER HISPANIC (after all you hit the "1" when the question was FATHER'S RACE) you end up with the curious anomaly of a birth certificate showing the race for the father is Mexican but the Hispanic origin MEX-AMERICAN. Please have both number 1's & 2's match.
Received: 5/14/99
Evaluation: Should be OK after changes to new race list, assuming that MEX AMER. is dropped.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done See 99-026
99-056HCA041 Contra Costa Regional Medical Center,
Frank Wallace,
925-370-5220 		Problem/Suggestion: Currently the Mother's Last Name (MLN) is a field that is not linked between the Delivery Record and the Hospital Birth Record. They should be. The Date of Birth for the Mother of Child is linked which is great and if the MLN were linked it would save much time and effort especially when the MLN is particularly long and difficult to spell. The person entering the Delivery Record already has to type the MLN so linkage with the Birth Record would mean information already typed in would be displayed. This would save time and increase the accuracy of the data.
Received: 5/14/99
Evaluation: OK, does not appear to be a problem.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome:
99-057C49 Sonoma County, Linda Hickam
707-565-4708 		Problem/Suggestion: Change Facility Name: 490961
Old name: Westside Care Center
Correct Name: Evergreen Health and Rehab.
Received: 5/14/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/3/99
99-058OSR, Liz Touhey
916-322-5179 		Problem/Suggestion: When edits are done on the LCA at OVR (specifically LFN changes), the SCA needs to be updated to reflect the change. Since the index has usually already been generated, it would be best to put a comment on the SCA electronic record to indicate what changed on the LCA electronic record.
Received: 5/17/99
Evaluation: Use CT approach to update SCA when there is a change in the LCA. Comment field is a separate issue --- could be added, but probably not necessary. Note that the head nodes are not defined for all SCA indexes and should be fixed.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/24/99
99-059AVSS Project,
(JAM)
916-632-1668 		Problem/Suggestion: Add a statecode value of NE to the translation table used by the CBC94 file generation programs to reflect the old statecode value of NB. That is, have both NE and NB code to 128 on the CBC94 file generations:
^FSL("CBC94","STATECODE","NE")=128
Received: 5/20/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
99-060C19 LA County,
Marc Strassburg / Larry Portigal
213-240-7785 		Problem/Suggestion: The current AVSS Tape Record for the County CBC file (Lrecl=618) does not contain four (4) digit years. The Epi-MCH application, used throughout the State by various health department staff, requires the use of the appropriate 4 digit year in order to provide some of the calculated fields that are currently part of the application.
Solution: Create a new AVSS County CBC file layout that merely expands all years within date fields to four digits. These fields include the following, as taken from the "Layout for AVSS County CBC File":
Field Item Description Actions
#4 4A Event Year change from yy to yyyy
#4 4A Child's date of birth change from mmddyy to mmddyyyy
#18 8 Father's date of birth change from mmddyy to mmddyyyy
#22 11 Mother's date of birth change from mmddyy to mmddyyyy
#23 15A Child's date of death change from mmddyy to mmddyyyy
#24 17 Date of Registration change from mmddyy to mmddyyyy or consider deleting since it is redundant, see #71.
#38 25A Date of LMP change from mmddyy to mmddyyyy
#46 27C Date of LLB change from mmyy to mmddyyyy
#49 27F Date of Last Termination change from mmyy to mmddyyyy
#71 17 Date of Registration change from mmddyy to mmddyyyy
Received: 5/21/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/27/99
99-061AVSS Project
(PMC)
805-893-3214 		Problem/Suggestion: (EDRS) The coroner registration option has been deleted, but there are side effects in the branching process as a consequence. Examine all conditional branching within the DDC form and correct as needed.
Received: 6/2/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Pending
99-062C49 Sonoma County, Linda Hickam,
707-565-4708 		Problem/Suggestion: Add facilities to Field 101 (Place of Death):
499016 - Amber House Res. Care Facility, 6151 Gabrielle Drive, Windsor, 4010 Facility Type "Res"
499017 - Hanna House, 1840 Ridley Ave., Santa Rosa, 4010 Facility Type "Other"
499018 - Sunrise Assisted Living, 815 Wood Sorrel Drive, Petaluma, 4030 Facility Type "Other"
499019 - Unity House, 2149 Hearn Ave., Santa Rosa, 4010 Facility Type "Res"
Received: 6/4/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/7/99
99-063AVSS Project,
(JAM)
916-632-1668 		Problem/Suggestion: The time job is running the free space check too often causing systems to bog down.
Solution: Modify the time job to only compute the free space just prior to running the operating system integrity check. So at most the free space will be checked once per day.
Received: 6/7/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done.
99-064AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: After a disk problem, which required restoring an older backup and combined with using the AVSS Restore Record Data suboption, some flags apparently were not set properly.
Solution: Investigate the calling of all special file programs during Restore Record Data.
Received: 6/7/99
Evaluation: Need discussion
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Pending
99-065C49, Sonoma County, Linda Hickam,
707-565-4708 		Problem/Suggestion: Add Facility to field 101 (Place of Death) on CDC:
499020, HFPA #4030 - St. Francis Residential Care
804 St. Francis Street, Petaluma, CA Facility Type: "Res"
Change Name of Facility in Field 101 (Place of Death) on CDC:
491338 Columbia Palm Drive Hospital to Palm Drive Hospital
491035 Petaluma Nursing & Rehab to Petaluma Care and Rehab
Received: 6/8/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/7/99
99-066C36, San Bernardino County, Joe Lick
909-387-6245 		Problem/Suggestion: In generating the CDC file for deaths, AVSS makes the age of the decedent 100 if the decedent's age is entered as 100 or older. E.G. person who died at the age of 105 years would have an age of 100 years in the CDC file.
Solution: Modify AVSS CDC file so that for all ages, it reflects the actual age of the decedent as indicated by data entry for that field.
Received: 6/9/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 6/8/99.
99-067C19 Los Angeles County, Larry Portigal
213-240-7785 		Problem/Suggestion: Hospital Name Change - HCA310/190859:
Old Name: Columbia West Hills Medical Center
New Name: West Hills Hospital and Medical Center
Received: 6/10/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/7/99
99-068HCA 394 Mission Hospital
Regional M. C.,
Trudy Haigh 		Problem/Suggestion: Add city to zip code:
85225, Chandler, Arizona. Maricopa County.
Received: 6/9/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/7/99
99-069C56 Ventura County, Doy Williams
805-652-5971 		Problem/Suggestion:. We need to alleviate some of the hand work that is involved with registering birth certificates by AVSS.
We have encountered our third person that has been diagnosed with a hand/wrist problem involving AVSS. The odds are bad since I have had only four people in that position since AVSS began. One person was diagnosed with Carpal Tunnel Syndrome, one starting to get Carpal and one diagnosed two weeks ago with Quervain's Synovitis. Two required physical therapy (and loss of time on the job).
If it could be possible to modify AVSS to be capable of printing the date of registration (field #17) at the same time the LFN# is printed, this would solve half of our problem. The other half is not yet solvable because we still have to put the health officer's signature on the certificate and initial.
Our occupational health doctor for Ventura County and Risk Management feels that if the U.S.A. can put a man on the moon, we should be able to circumvent hand stamping on a birth certificate. Those were his words, not ours. We told him we would try to solve one half of the problem.
We do know that the scanning would have to be done the same day as the date and LFN # being printed on the certificate.
Since this is a small office (three people) we really can't afford having people at the physical therapist's office on a ongoing basis.
P. S. (6/28/99) We have since found out we are allowed to type the Health Officer's Name in Field #16. This also would be of great help and more efficient time use to have this also entered during the LFN Assignment.
Received: 6/15/99
Evaluation: This had been considered earlier by the AVSS Project and is possible to do.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 10/29/99
99-070AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Modify the FSCDCSF2 routine to check for background filing before adding a record to the list to be transmitted to OVR at line START+1 add ,'%BG to the conditions list.
This is to prevent the 'bounce back' phenomenon so that when a record is filed at the receiving site during the OVR reallocation communications an entry is not added to the list of records to be sent to OVR.
Received: 6/22/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done for Ver 4.9.
99-071AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Modify CDC item number 104 (county of occurrence) to NOT be prompted for and disable edits to item 104. Item 104 should ALWAYS agree with the Site Code (XIND). We should not allow this item to be changed. This is one of the areas that cause the reallocation bounce back phenomenon.
Received: 6/22 /99
Evaluation: OK
TAG Recommendation: JAM
AVSS Programmer:
Priority/Final Outcome: Done for Ver 4.9.
99-072AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Modify items 101 (Place of Death) and 106 (city of Death) to be required. Also add appropriate sub-field checks so ensure that the data entered for these items agree with or are legitimate for the site (XIND) where death occurred. some users were putting illegal values here that were causing the reallocation 'bounce back' phenomenon.
Received: 6/22/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done for Ver 4.9.
99-073AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Modify the FSCDCSF2 program to use XIND instead of items 104/106 to determine whether and where a record needs to be reallocated. This 'cleans' up the coding of reallocates.
Received: 6/22/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done for Ver 4.9.
99-074AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Run a ZAP program to ensure that all 1999 CDC forms have been sent to OVR. Also check and clean any 'bounce back' record problems. We added sites to the reallocation process in a staggered manner in early 1999. We want to make sure that the reallocations have been done uniformly for all 1999 CDC forms.
Received: 6/22/99
Evaluation: Use ^ZAPCDC0.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done, and manually installed in V4.8 in Aug. 1999.
99-075C01, Alameda County, Deborah Martin
510-628-7641 		Problem/Suggestion: Could you please have "The Birth Home" added to our place of birth list Field 5A: The Birth Home
1393 Santa Rita Rd.
Pleasanton, Ca. 94566
They need a Site Code also. They have done about 100 births so far.
Received: 6/22/99
Evaluation: Needs TAG discussion.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Withdrawn: LRDs should use Unknown Hospital for birthing centers.
99-076C49 Sonoma County, Linda Hickam,
707-565-4708 		Problem/Suggestion: Modify facility name in Field 101 (Place of Death): Facility # 490931
Old Name: Pleasant Care
New Name: Pleasant Care Convalescent of Petaluma Facility type (item #103): "conv"
Received: 6/23/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/7/99
99-077AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Modify the ^FSFAC and ^FSFACK globals to reflect being indexed by the site code (XIND) instead of by the county of occurrence. This is how we make sure that the values for item 101/106 agree with the site code.
Received: 7/1/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done
99-078C36 San Bernardino County, Joe Lick
909-387--6245 		Problem/Suggestion: Modify Facility name in Field 101 (Place of Death):
Old Name: Moyles's Sky Harbor Healthcare Center facility # 364035
New Name: Crescent Nursing Center
Add Facilities to Field 101 (Place of Death):
369039- Foremost Health Care, 17581 Sultana St., Hesperia,12110 Facility type - Res Care
369040- Pioneer Elder Care, 5476 Roy Rogers Rd., Pioneer Town,12110 Facility type - Res Care
369041- Valley Crest Residential, 18524 Corwin Rd., Apple Valley,12110 Facility type - Res Care
369042- Tulip House Board and Care, 24813 Tulip Ave., Loma Linda ,12090 Facility type - Res Care
369043- Rose Garden Residential Care, 1350 N. Wabash Ave., Mentone,12090 Facility type - Other
Received: 7/12/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/7/99
99-079DHS, Shu Sebesta
916-327-7024 		Problem/Suggestion: Two items on the "Weekly Morbidity By Place of Report" need to be updated.
1. Adjacent to Escherichia coli, change 0157:H7 from a numeric '0' to an alpha 'O'.
2. Under Diarrhea of the Newborn Outbreak change 'Form 262-504' to' DHS 8554'.
Received: 7/12/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done, included in V4.9
99-080C42 Santa Barbara County,
Lorna Backus
805-681-5151 		Problem/Suggestion: Automatically remove a mortuary Draft Death Record from that option when that record is entered and filed within the Death Certificate Record Option. This is not now being done. See attached examples.
That allows the mortuary to display their records to find out what needs completing, eliminating the need to search through screen after screen listing records they are no longer interested in.
Received: 7/19/99
Evaluation: This is the way it should work; need some examples of the perceived problem.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome Withdrawn:
99-081C01 Alameda County,
Desiree Schaan
510-628-7640 		Problem/Suggestion: Because Berkeley (C61) is part of Alameda County, all Berkeley births and deaths are reallocated to our system. However, every year there are a few certificates that we do not receive electronically because the address field on the certificate is left blank, or is unknown. We would like to receive these certificates despite the fact that they are incomplete.
Received: 7/20/99
Evaluation: Fixed by 99-063 through 99-066.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done, included in V4.9
99-082C01 Alameda County,
Desiree Schaan
510-628-7640 		Problem/Suggestion: Changes to Death Facilities:
10967: was recently changed in AVSS from St. Rose Hospital to St. Rose Skilled Nursing. It should still be St. Rose Hospital. St. Rose Skilled Nursing is a separate facility and should be given its own place of death code. (Both facilities have the same address.) See AMR 98-099.
10844: Herrick Hosp and Health Center should have a name change to:
Alta Bates Medical Center - Herrick (This in FSFAC(61,10844).)
15000: Kaiser Fndtn Hosps - Nrthn Cal is an administrative building only, and should be deleted from the list.
17017: Naval Medical Center no longer exists and should be deleted
17737: Washington Birthing Center no longer exists and should be deleted.
10990: There is a misspelling: Rouseville should be Rounseville.
19028: Append '-Fremont' to the name. Thus should be Kaiser Permanente Medical Center - Fremont.
Received: 7/20/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/7/99
99-083C01 Alameda County,
Desiree Schaan
510-628-7640 		Problem/Suggestion: This problem relates to AMR 97-187. we are also having a problem with scratched records: when other counties scratch their certificates, those certificates reallocated to Alameda County remain in our system. Thus, when matching our death records with the state at the end of the year, we find that some certificates still in our system had previously been canceled and scratched. On a few occasions, we have even had "practice" certificates in our system that other counties had used for training, were subsequently allocated to us, had been scratched, but remained in our system.
Received: 7/20/99
Evaluation: New password should reduce scratching records to a minimum. Should use LRD=0 for practice, which should not be a problem. John/Peter should call. TAG discussion.
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Withdrawn: training issue (Gail should call Desiree)
99-084HCA302 NHMC-Sherman Way Campus,
Sylvia Casis
818-997-0101 x8105 		Problem/Suggestion: This is a request to be able to adjust the spacing in a line and adjust lines up and down when printing the LIST TO BE SENT TO THE HEALTH DEPT. OPTION in the Hospital Birth Record Option.
Received: 7/20/99
Evaluation: We don't see why this is required. Peter should telephone.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Already implemented
99-085C32 Plumas County,
Linda Dent
530-283-6207 		Problem/Suggestion: Facility Name Change: Facility #320990
Old Name: Sunrise Care and Rehab
New Name: Sun Bridge Care and Rehab. No address change: 50 Central Avenue, Quincy, Ca. 95971
Received: 7/21/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/7/99
99-086AVSS Project
(PMC)
805-893-3214 		Problem/Suggestion: Add a check to FSINTEG2, the AVSS system validation checker, to verify that the NCHS code exists in the FSL global for every maternity hospital entry. Also refer to 98-029.
Received: 7/12/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/30/99
99-087HCA289 St. John's Hospital and Health Center, Tony Hill
310-829-8787 		Problem/Suggestion: Hospital Name Change: HCA 289, Facility #190756
Old Name: St. John's Hospital & Health Center
New Name: St. John's Health Center
Received: 7/22/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/7/99
99-088C19 L.A. County
Larry Portigal
213-240-7785 		Problem/Suggestion: Death Certificate (Item 101) Place of Death:
<a> In July of 1999, the displayed listing of Place of Death upon keyword entry at registration was abbreviated to just the name of the facility (early 4.9 upgrade). Due to the fact that the same name may appear in different cities, i.e., Beverly Manor Convalescent Hospital, it would be helpful to include the city name along side the actual facility name in the displayed list.
<b> Also, the change that occurred restricted the entry of place of death to only items in the current facility list. The place of death could be anywhere, not just in facilities.
Solution: <a> Add city to the displayed list of facilities.
<b> Therefore, either require the use of Other, with the additional task of specifying the actual place of death, or simply make Place of Death optional, with free text.
Received: 7/22/99
Evaluation: An adverse by-product of 99-063 through 99-966 fixes. Should restore old list format.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: See 99092
99-089C01 Alameda County,
Deborah Martin
510-628-7640 		Problem/Suggestion: On the Death Record, when entering the Place of Death (item 101), there are suddenly two serious problems for data entry as follows: 1) The address no longer shows up on the list. This makes it very difficult or impossible for the data entry operator to identify which place is correct. 2) If the entry does not match exactly something on the list, you're not allowed to enter it. They have to choose something else from the list and then edit 101/105 to reflect the actual name/address.
Solution: Remove the changes that were made to the software yesterday and again: 1) show the address on the list and 2) allow entries that are not on the list.
Received: 7/22/99
Evaluation: An adverse by-product of 99-063 through 99-966 fixes. Can fix as requested.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done, a manual fix to V4.8 and included in V4.9.
99-090C49 Sonoma County,
Linda Hickam
707-565-4708 		Problem/Suggestion: Facility Name Change: Facility #491003
Old Name: Sunrise Healthcare Center for Cloverdale
New Name: Sunbridge Care Center for Cloverdale
Received: 7/23/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/8/99
99-091C01 Alameda County,
Deborah Martin
510-628-7640 		Problem/Suggestion: See previous AMR (99-089). Now AVSS does not allow field 101 to be edited. So, if the place of death is not on the list, it cannot be entered. They are entering "other" in those cases.
Solution: Allow entries other than those on the list in field 101.
Received: 7/26/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 7/22/99
99-092AVSS Project
(PMC)
805-893-3214 		Problem/Suggestion: Implement a flag to enable full list value display when searching a keyword list.
Received: 7/26/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 7/28/99
99-093AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Name matches could be improved by removing punctuation and blanks to form a continuous character string.
Solution: Parse all blanks and punctuation before attempting a match.
Received: 8/2/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/13/99
99-094AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Hyphenated names, such as JONES-SMITH are not matching with non-hyphenated such as SMITH alone or JONES alone.
Solution: In interactive matching use the hyphen to trigger a pattern match on the second name
Received: 8/2/99
Evaluation: OK
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/13/99
99-095HCA 566 Alexian Brothers Hospital,
Roy Shurtliff,
408-529-5000 x2562 		Problem/Suggestion: Hospital Name Change: HCA 566, C43, Facility #430705
Old Name: Alexian Brothers Hospital
New Name: Regional Medical Center of San Jose
Received: 8/4/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 8/6/99
99-096AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: A few false matches have been detected as result of the automated birth-death algorithm. Each of these were the result of allowing a plus/minus one-day difference in the date of birth on the death certificate as compared to the birth certificate.
Solution: Eliminate the plus/minus one-day latitude in the automated match algorithm.
Received: 8/9/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/30/99
99-097AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: The Save Output Code (SOC) is limited to alphanumeric characters and other characters as shown below would be useful.
SOC. SAVE OUTPUT CODE > I10+5A
THE OUTPUT CODE MUST BE ALPHANUMERIC
Solution: Allow any normal keyboard character to be used in SOC.
Received: 8/10/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/30/99
99-098C10 Fresno County,
Carolyn Vart,
559-253-9002 		Problem/Suggestion: Change hospital name: HCA063, Facility # 100793
Old Name: Selma District Hospital
New Name: Selma Community Hospital
Received: 8/10/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/8/99
99-099AVSS Project
(WTG)
805-893-3214 		Problem/Suggestion: On field 27A,B,D, and E if the entry was 'UNK' it would print 'UNK' too far to the right causing overflow into the next field.
Solution: Change the print coordinates for the fields in question. They are now as follows:
Field Row, Column Print Coordinates
27A 33,69
27B 33,76
27D 33,83
27E 33,90
Received: 8/3/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Done 8/3/99 by RLW
99-100AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: A problem was noted with running of the AVSS database integrity checker: after the checker is run the UNSENT index has a bunch of old records in it. I checked the ZFIXSENT routine and noted that it only sets the ISENT variable in each form.
The definition of the UNSENT index in ^FSU("FSX" uses the SENT node instead of the ISENT node to determine if the index should be set. The definition of the SENT index uses the ISENT node.
Since the SENT and UNSENT indexes are supposed to be compliments of each other they should be using the same variable.
Solution: I propose that we modify the UNSENT definition to use the ISENT node instead of the SENT. If we do this then the ZFIXSENT routine is okay and we won't have to define the SENT node in all the old forms.
Received: 8/20/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done, included in V4.9.
99-101C20 Madera County,
Ellen Goodwin,
559-675-7893 		Problem/Suggestion: Change name and correct address of facility for field 101: Facility #201802
Old Name: Sierra Meadows Convalescent Hospital
New Name: Oakhurst Community Living Center
Address Correction: Hwy. 49 not Hwy. 41 and delete the PO Box.

Add Hospital to Field 101:
201803, HFPA #6010 - Valley Childrens Hospital, 9300 Valley Childrens Place, Madera
Received: 8/25/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done, included in V4.9.
99-102AVSS Project
(WTG)
805-893-3214 		Problem/Suggestion: Add facility to Field 101 to C62:
620001, HFPA #9330 - VA Medical Center, 5901 E. 7th St., Long Beach, CA
Received: 8/27/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/8/99
99-103AVSS Project
(GJC)
805-893-3214 		Problem/Suggestion: Hospital Name Change: Hca392, facility #301761
Old Name: Martin Luther Hospital
New Name: Anaheim Memorial MC-West Campus
Received: 9/1/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 9/8/99
99-104C19 Los Angeles County,
Larry Portigal
213-240-7785 		Problem/Suggestion: Health facilities, specifically retirement and convalescent homes, change quite frequently. More often than not, the names merely change, but all other information remains the same. it is somewhat cumbersome to modify the ^FSFAC global in programmer's mode.
Solution: I suggest that we add the ability to modify ^FSFAC via the Modify User Lists mode. Add the prompts and pieces necessary to add, edit, delete entries in the ^FSFAC global. The list to modify could be referred to as the FACILITY LIST (Deaths).
Received: 9/9/99
Evaluation: The list of places of death is a standard list for all AVSS LRD sites. Consequently, a change that occurs at one site must be reflected at all other 55+ sites. The only realistic way to accomplish this goal is to use the current approach of making the change at the AVSS developmental site and distributing the list to all sites during each annual update. This is accomplished by submitting an AMR. If there is a need for quick response at a particular LRD, we suggest that the AMR be submitted by e-mail, and we will endeavor to make the update at the LRD on the day that it is received.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Withdrawn as per TAG discussion.
99-105AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: The addition of multiple race reporting has been accompanied with a change in the 1400 byte CBC record so as to contain additional race text and codes. The new layout has been specified in documentation received from OVR.
Solution: Reprogram the CBC file layout. If possible, retain the old layout for use by existing application software and allow a menu choice for both old and new. Suggest:
GENERATE OLD CBC FILE (1400)
GENERATE NEW CBC FILE (1400) WITH MULTIPLE RACES
For now, leave the other 1400 byte file layouts unchanged, i.e.
GENERATE CBC (1400) RESEARCH FILE
GENERATE NEW RECORDER CBC FILE TO TERMINAL (1400)
GENERATE NEW RECORDER FILE (1400)
Received: 9/14/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: done, included in V4.9.
99-106AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Multiple race reporting needs to be incorporated into the Kaiser (FCA) and Site of Care (BCA) import procedure. No change should be required for the former, although it should be tested. On the latter, however, the new CBC 1400 byte file layout should be used, starting with all records imported after Jan 1, 2000.
Solution: Reprogram the BCA import procedure to accept the new 1400 byte record with multiple race reporting.
Received: 9/14/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Pending
99-107OSR, Liz Touhey
916-322-5179 		Problem/Suggestion: When we run the reallocate process, it currently prints out certificates that we don't reallocate. They are:
The 1997 births
Births that have 24D filled out as
Baja California (or some derivative of)
Withheld
Unknown
Solution: Expand the exclusions for the reallocation routine to include
Baja California
Withheld
Unknown
Any Date of Birth prior to past year. In other words, only print current year + 1 (in this case 1998 and 1999 certificates.)
Received: 9/20/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
99-108C19 L.A. County
Larry Portigal
213-240-7785 		Problem/Suggestion: Add facilities to CDC (Item 101) Place of Death:
197801 - Little Company of Mary Pavilion, 4320 Maricopa Street, Torrance, 9310
197802 - Walnut Villa Board and Care, 11913 E Washington Blvd, Whittier, 9190
197803 - New Horizon Care Center, 301 Centinela Blvd, Inglewood, 9290
197804 - Hospice of InterHealth, 10742 Valley View, Whittier, 9190
197805 - USC University Hospital, 1500 San Pablo Street, Los Angeles, 9250
197806 - Beverly Tower Convalescent, 1315 Beverly Blvd, Montebello, 9190
197807 - Citrus Valley Hospice, 820 North Phillips Ave, West Covina, 9150
Received: 10/04/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 10/12/99
99-109AVSS Project
(WTG)
805-893-3214 		Problem/Suggestion: Change hospital name: C43/HCA746/437746
Old Name: Columbia South Valley Hospital
New Name: St. Louise Regional Hospital
Received: 10/06/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome Done 10/12/99
99-110AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: AVSS will not accept mm/00 on Jan. 3, 2000, example:
27F. MONTH AND YEAR OF LAST TERMINATION <01/2000> 1/00
'1/00' IS AN INCORRECT RESPONSE FOR MONTH AND YEAR OF LAST TERMINATION.
Received: 10/06/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done, included in V4.9.
99-111OSR Alan Oppenheim,
916-324-1110 		Problem/Suggestion: Mom's Place and State of Residence Codes: According to pages 109 and 110 of the CBC Specs, the foreign country codes from Appendix B can be used in both positions 1351-1353 and 1354-1356.
Received: 10/06/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Pending
99-112AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: As a result of experience in the birth-infant death matching process, the AVSS Project has made a number of improvements to the #BDxxx reports. RLW will pass the improved reports on to PMC who will convert them into standard reports for distribution in Ver 4.9.
Received: 6/11/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC/RLW
Priority/Final Outcome: Done
99-113C42 Santa Barbara County,
Lorna Backus
805-681-5151 		Problem/Suggestion: The state allows stacking (two lines) of information within Boxes 13, 14, 40, 44, 101, 118, and 124 of the death certificate.
In Box #13 (Education), there is ample room, with no extra line needed.
In Box #124 (Describe how injury occurred), the software already provides two lines (124A and 124B).
In Boxes 14 (race), 40 (Place of final Disposition), 44 (Name of Funeral Director), 101 (Place of death), and 118 (Physician's name and address), there are times when two lines are needed. Without them the information would have to be incomplete This is especially true with Box #40 when the cremated remains go to the residence, which requires both name and address of the person receiving the remains, preceded by the abbreviation "RES". If the person has a hyphenated name, or lengthy address, it can require two lines of type. To make it "user friendly" you could provide, as a default, the address of the deceased, because most cremated remains are given to family at the same address as that of the deceased.
In Box #118, there are doctors who have objected to any variation of their name and address just to fit it on one line, and the mortuary needs to conform to the directions of the doctor.
1. In the draft death certificate registration software, provide for two lines of type for Boxes 14, 40, 44, 101, and 118 per state rule.
2. For Box #40, provide two separate areas, one for name, and one for address, with a default for the address giving that of the deceased as an option.
Received: 7/16/99
Evaluation: Not Possible
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Not possible, also no further EDR development at this time.
99-114AVSS Project
(PMC)
805-893-3214 		Problem/Suggestion: Add sets of %FL and %LN to allow proper operation of header spacing in the HCA verification letter routine FSHCALT1.
Received: 10/06/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 7/6/99
99-115AVSS Project
(WTG)
805-893-3214 		Problem/Suggestion: Change facility name on CDC Field 101 (Place of Death) for C16
Facility #160726 Old Name: Canterbury Villa of Hanford
New Name: Hanford Nursing and Rehabilitation Hospital
Facility #160741 Old Name: Kings Convalescent Center
New Name: Kings Nursing and Rehabilitation Hospital
Received: 10/07/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 10/12/99
99-116AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Over 1000 AVSS birth certificate records (LCAs) in 1998 had undefined values for mother's (and to a lesser extent, father's) state of birth (Field 10 and Field 7). Similar problems exist for father's state of birth and mother's state of residence. This results in an unacceptable number of unknowns in California's reporting to NCHS. Most of the values exist on the list of AVSS choices and the erroneous values are mainly the result of users not understanding how to select values from the AVSS list and the ease with which non-list values can be selected and from foreign systems. Examples of erroneous entries include misspellings such as AFGANISTAN, BANGLADAHS, COLUMBIA, GUATAMALA, etc. One frequent erroneous entry is AFRICA, a continent, not a country. Another problem is the use of punctuation such as CA., R.I., P.R., TX., etc. sometimes users enter a city such as BAGHDAD, DELHI, JERUSALEM, SAIGON, and TOKYO rather than a country. Occasionally users erroneously enter WITHHELD. A frequent example of not understanding how to use the AVSS list are variations on the District of Columbia as Wash DC, and many variants. Some parents still wish to use NB as the abbreviation for Nebraska, instead of the official NE. In some cases there are perhaps legitimate entries that should be added to the AVSS list, such as HOLLAND, KOSOVO, PALESTINE, SERBIA, and TAHITI. Nearly half of the erroneous entries originated in non-AVSS (foreign) computer systems.
Suggested Solutions: (for Fields 7 and 10)
1. Add HOLLAND, KOSOVO, PALESTINE, SERBIA, and TAHITI to the AVSS state/country list.
2. Disallow the entries of WITHHELD and any entries with punctuation.
3. Recode NB to NE
4. Revise the list override prompting to give the user more information on the proper procedure. The current override process is simply:
10. MOTHER'S STATE OF BIRTH>[COLUMBIA] [Enter]
'COLUMBIA' NOT FOUND IN LIST FOR MOTHERS STATE OF BIRTH
ARE YOU SURE <N>[Y] [Enter]
Suggest changing to:
10. MOTHER'S STATE OF BIRTH>[COLUMBIA] [Enter]
FOR PROPER REPORTING OF MOTHER'S STATE OF BIRTH PLEASE SELECT FROM THE AVSS LIST. TRY ENTERING THE FIRST FEW CHARACTERS OF THE COUNTRY AND LET AVSS SPELL IT FOR YOU. DO NOT USE A CITY SUCH AS 'JERUSALEM' OR A CONTINENT SUCH AS 'AFRICA'. DO NOT USE PUNCTUATION CHARACTERS, SUCH AS A PERIOD.
USE '^L' FOR A COMPLETE LIST OF CHOICES.
USE 'DC' FOR WASHINGTON DC, 'NE' FOR NEBRASKA, AND 'PI' FOR THE PHILIPINES. 'WITHHELD' IS NOT ALLOWED. INORDER TO ENSURE THAT THE MOTHER'S STATE OF BIRTH IS CORRECT, PLEASE RE-ENTER BY TRYING ONLY 2 OR 3 LETTERS OR IF ABSOLUTELY NECESSARY YOU MAY ENTER A NON-LIST VALUE.
ARE YOU SURE <N> [COL] [Enter]
1 COLOMBIA
2 COLORADO
SELECTION # > [1] [Enter] COLOMBIA (COLOMBIA)
Received: 10/07/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 10/7/99
99-117AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: same as above.
Solution: Require LRD resolution of non-list values as part of the foreign import process.
Received: 10/07/99
Evaluation: Non-list values allow help and require verification.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 10/8/99
99-118C19 Los Angeles,
Larry Portigal
213-240-7785 		Problem/Suggestion: County Health Registrars receive sealing notices from the State Dept of
Health Services, Office of Vital Records. The current procedure results in
the issuance of the Sealing Notice to the Local Health Department. The
local health dept., in turn, must locate the document, and perform the same
S&R that has already taken place at the OVR.
Solution: Set up a new reallocation system that is triggered at the State level by an
S&R action. Each S & R should set up the appropriate transfer global
reference to be used to reallocate the actual S&R to the appropriate County
Health Dept. This operation should work in conjunction with the current
reallocation sub system.
In conjunction with this new reallocation sub system, a special report
detailing the most recent updated list of sealed records could also be
created. The report (SRREPORT), should include Local File number, Name of
Child, Date of Birth, Date Reallocated, Date Sealed.
Received: 10/07/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
99-119AVSS Project
(PMC)
805-893-3214 		Problem/Suggestion: Due to creep in the current VS-10D (BC, rev5/97) forms, some hospitals had printer alignment problems using the HP FORM ALIGNMENT sub-option, since the maximum half line adjustment was insufficient. This sub-option used the routine FSALIGN with 21 different combinations of horizontal and vertical offsets. A different routine, FSHPLJ was developed to provide 'microadjust' capability of .02 inch increments by modifying a standard laser-jet peripheral file entry. This approach proved to be unreliable, however, and was used only in isolated sites at their request. In addition, this approach only allowed for one specific setting per site. The end result is two versions of AVSS printing at different sites, creating complications in updating and maintaining AVSS. A single, uniform approach to print alignment is therefore desirable.
Solution:
Received: 10/15/99
Evaluation: Enhance the existing HP FORM ALIGNMENT sub-option under HCA to allow adjustments by 1/8 of a line using the FSALIGN routine. The current methodology will be expanded to 96 combinations of horizontal and vertical offsets. The prior version of micro-adjustment using the FSHPLJ routine will no longer be supported. This has the side effect that nearly all sites will need to adjust their print settings in the device table following the V4.9 update.
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 10/21/99
99-120DHS, Shu Sebesta
916-327-7024 		Problem/Suggestion: Please include "other" for any Salmonela serotype that is not listed in AVSS/CMR.
Received: 10/18/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
99-121AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Add a test to AVSS to verify that the computer transitions from 12/31/1999 to 1/1/2000 properly.
Received: 10/19/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome: Done, included in V4.9.
99-122HCA 646 Los Robles Regional Medical Center,
Diane Tunney
805-370-4690 		Problem/Suggestion: Add zip code to AVSS: 91377 for Oak Park, Ca. HFPA # 9050
Add Oak Park to zip code 91301. This has been checked with the post office web site.
Received: 10/19/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 10/21/99
99-123AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Modify the FSF routine to execute the subfield PRE check at the appropriate time. That is prior to performing the dash (-) check as that is the only condition involving data entry that can bypass execution of the PRE check. See FSF routine lines CHECK through CHECK+2.
Received: 10/20/99
Evaluation:
TAG Recommendation:
AVSS Programmer: JAM
Priority/Final Outcome:
99-124AVSS Project
(WTG)
805-893-3214 		Problem/Suggestion: Field 101 on CDC:
Add new facilities: (Res Care)
369044 - Hummingbird Residential Care Center, 6995 summit Valley Rd., Hesperia. HFPA #12110
369045 - Yucca Valley Retirement Home, 7633 Kickapoo Trail, Yucca Valley. HFPA #12140
369046 - Todd's Residential Care, 57369 Yucca Trail, Yucca Valley. HFPA #12140
Change Facility Name:
360188 - Moyle Manor to Crescent Alzheimer's Care Ctr
361191 - Grand Terrace Convalescent Hospital to Sunbridge Convalescent Hospital
364035 - Crescent Nursing Center to Crescent Nursing and Rehabilitation
Delete Facility:
361197 - Moyle's Hi-Desert Convalescent
Received: 10/25/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 10/21/99
99-125C09 El Dorado County, Ardis Wise
530-621-6626 		Problem/Suggestion: Change Zip Code: Kelsey should be the same as Placerville - 95667.
Add Fairplay to Zip Code 95684.
Delete Zip Code 95643- AVSS has it for Kelsey and Placerville, but on the US Post Office web site there is no such zip code. The only zip code for Kelsey and Placerville is 95667.
Received: 10/26/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 10/21/99
99-126AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: There is an inconsistency in the choice of MEXICAN AMERICAN for HCA Fields 18/21 vs 19/22. The former lists MEX AMERICAN while the latter lists MEX-AMERICAN. This has caused problems with foreign import since other systems apparently maintain consistency with MEX AMERICAN used for both.
Solution: Remove the hyphen from MEX-AMERICAN Fields 19 and 22. This change does not conflict with the race self-identification worksheet.
Received: 10/26/99
Evaluation:
TAG Recommendation:
AVSS Programmer: PMC
Priority/Final Outcome: Done 10/26/99
99-127AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: From conversation with Gail per her contact with Peggy Walisch at San Diego, fix the 'FIND AND DELETE DUPLICATE' sub option of the LCA form (routine FSYDUP2) so that it works properly on a Vax system. Two parts will have to be fixed: the backup output section and the background run which is not supported on a Vax.
Received: 10/26/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-128AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Some CMR cases that get marked as a non-disease after a follow up review of the data. Peter Chen proposes adding a special DISEASE designation to denote these cases, e.g. DELETE. The CMR clerk would then just edit that field and change the disease value to DELETE. This has the benefit of retaining the record for reporting purposes instead of scratching it.
Received: 11/5/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-129HCA425 Parkview Community Hospital MC, Lynn Rodriguez
909-688-2211 x2808 		Problem/Suggestion: Add Cities to Zip Codes:
92879 - Corona. 92860 - Norco.
Received: 11/17/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-130C01 Alameda County,
Deborah Martin,
510-628-7640 		Problem/Suggestion: System Status displays Devices Owned with device number for active jobs. Since we use a modem bank with the phone numbers on a "hunt" sequence, we don't know which user is associated with which job for the remote users.
Solution: Change System Status to display the user, based on password, rather than, or in addition to, device number under Devices Owned.
Received: 11/8/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-131C01 Alameda County,
Deborah Martin,
510-628-7640 		Problem/Suggestion: Census Tract Reject list shows incorrect addresses. See attached documentation.
Received: 11/9/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-132AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Because of changes to V4.9 an error occurs during foreign import when a state not on our state/country list is entered.
Solution: Test if ^T($J,VAR) is defined in line CHK,2 for HCA items 7,10 and 24D.
Received: 11/12/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Done 4.9A
99-133C49 Sonoma County,
Monique Dixon
707-565-4708 		Problem/Suggestion: Death Certificate: Field 101, Add facility: Facility #499021, HFPA # 4010
North Coast Health Care Center, 1287 Fulton Rd., Santa Rosa, CA 95401
Received: 11/16/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-134C39 San Joaquin County,
Dorothy Young 		Problem/Suggestion: Add facilities to CDC Field 101. See Attached.
Received: 11/30/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-135RI Rhode Island, Geri Palazzo,
401-222-2812 		Problem/Suggestion: I talked to Roberta this morning. She said you should go ahead and load the program in the seven maternity hospitals which will convert dates to a four digit year.
Please leave me mail on AVSS after you have completed this process at each hospital. If you cannot dial into a hospital, let me know. Just for your information, the hospitals are supposed to bring AVSS up every Wednesday so that I can move their records to our computer. Therefore, maybe it would be best for you to do it on a Wednesday.
Received: /99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Done, installed in RI.
99-136C19 Los Angeles County,
Larry Portigal
213-240-7785 		Problem/Suggestion: CDC Weekly Mortality Report - Record Selection criteria:
Currently, Los Angeles is part of the 122 Cities Influenza-Pneumonia Surveillance System. In the past, selection of death records using underlying cause of death was sufficient to be included in the surveillance report. However, case selection criteria have now changed.
In order to be included into the tables for death by age, the use of the term "any mention of" has been incorporated into the case selection algorithm. Any mention of Influenza or Pneumonia, regardless of where it appears on the death record, is sufficient to count.
We do not code any mention of Influenza or Pneumonia. In addition, three other conditions are of public health importance, and could be useful in certain studies. These include Cancer, HIV, and Diabetes.
Solution: Add a new variable to the Death Record called AMO (any mention of). The only values that would be accepted would be I, P, C(cancer), H (HIV), or D (diabetes) and any combination of the five letters. The max length for the field would be five (5). Single letter values, as well as all combinations, would be acceptable responses.
For Example: Any Mention of Influenza would be coded as I. Any Mention of Pneumonia would be P. Any mention of both would be IP. Any mention of Cancer would be C. All five would be coded as IPCHD. Any mention of any combination of two, three, or four would also be valid.
Received: 12/3/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-137C58 Yuba County,
Cheryl McBride
530-741-6366 		Problem/Suggestion: Block 13a (attendant or certifier signature) also allows for the entries of "unattended" and "unavailable" per the birth registration handbook. AVSS, however, does not allow for either of these entries.
Received: 12/3/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-138C49 Sonoma County,
Gloria Mooney
707-565-4708 		Problem/Suggestion: CDC Field 36: When entering middle name of mother of deceased, the process needs to be simplified; if there is no middle name, it will not accept "-" but when "-" is entered, it asks "Are you sure?" We do not enter "UNK" unless that is information provided by the funeral home on the certificate. At the least, if it will only accept "-", it need NOT ask if we are sure. This is much too time-consuming for this information.
Received: 12/6/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Done 4.9A
99-139C32 Plumas County,
Linda Dent
530-283-6207 		Problem/Suggestion: Now that scattering of remains is allowed again, please add scatter to the list of options for Box 41 type of disposition.
Received: 12/7/99
Evaluation: LRDs have been asking to enter SCATTER as a type of disposition for the CDC (Quick Registration), which still uses the old codes (0-9). After discussion with Alan Oppenheim and Peter Chen, it was decided to add "SCAT=SCATTERING ON LAND" (coded as "S") to the list of choices for Field 41 (Disposition of the CDC (non-EDRS) form. A more thorough investigation of thesituation related to EDR, which has a different coding structure, will be necessary. There is an AMR (99-032) still under discussion regarding the latter.
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Done 4.9A
99-140AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: ZIP2^FSCDCVAL is not checking for null county values in the zip code list before comparing with the current value of county of residence.
Received: 12/8/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Done 4.9A
99-141AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: When displaying the id file by last user login add a prompt for only showing the active users (i.e. eliminate deactivated users from listing) the same way it is done when listing the id file.
Received: 12/8/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-142AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: There are still at least two instances where we are computing years from the integer number of days using division by 365.25. Change age computations involving division (e.g. days/365.25=years) to use the EDIF call.
Received: 12/8/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-143AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Disable subsequent runs of the UPDATE process once it has been successfully run. Possibly with a version check (^FSSYS("VERSION") compared with the first line of the UPDATE.ROU file where we put appropriate info in the UPDATE.ROU).
Received: 12/8/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-144AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Modify the AVSSBU routines to use the current AVSS version(^FSSYS("VERSION")) in their file names: instead of AVSSBU.ROU, AVSSBU.GLO and USERBU.GLO create AVSSBU48.ROU, AVSSBU48.GLO, and USERBU48.GLO.
Received: 12/8/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-145AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: The Delivery Record (DR Form) needs multiple race modifications ala version4.9 birth certificates. (From Contra Costa Medical Center H041).
Received: 12/8/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-146AVSS Project
(PMC)
805-893-7344 		Problem/Suggestion: In reviewing the CDC changes for EDRS, I came across an unnecessary global value. The LCA contains code in the %INIT field to do any special processing. However, the location of this node is in the SCH list. The CDC form uses the CHK list. I think the SCH list reference should be removed from the CDC form or we should set up the LCA form using the same methodology as the CDC form.
Received: 12/9/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-147AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: The #CMRDSEN report used IRACE to tabulate the race columns was in error in AVSS Version 4.8 and 4.9. Beginning in Version 4.8 there are two variables (RACE1 and ETHNICITY) in place of the original one (RACE). The two new ones had to be combined into the old one, and that was done OK. The problem is, there was a fourth variable (IRACE), composed of the first letter of RACE (as computed from RACE1 & ETHNICITY), and it was not updated with the Version 4.8 or 4.9.
Solution: Correct IRACE to combine RACE1 and ETHNICITY in the same was the two variables were combined into RACE. also run a correction program on all LRD AVSS databases to fix the IRACE variable for Version 4.8 and 4.9 records.
Received: 12/15/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Done 4.9A
99-148AVSS Project
(JAM)
916-632-1668 		Problem/Suggestion: Item 101 (Place of Death) on the CDC form. The latest version of that item is now required. If the user enters "other' we allow for specification. Currently the specification does not allow digits (e.g. Intersection of Hwy 234 & Hwy 61). We should allow numerics for this specification.
Received: 11/5/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome: Done 4.9A
99-149AVSS Project
(PMC)
805-893-7344 		Problem/Suggestion: There is a bug in the FSLOGIN routine which displays information for USER LAST LOGIN. The local variable DV is uninitialized under certain circumstances leading to an <UNDEF> error. The fix is to set it to null at line SORT1.
Received: 12/15/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-150AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: Because NCHS rules require preference to be given to Hawaiian (code 54) when it is reported with any other race, a new generated race code field will be included on the 2000 CBC record layout (888-889 for father and 981-982 for mother). If 54 appears in the 1st, 2nd or 3rd race code positions (001-006 for father and 007-012 for mother) the new generated race code field will contain 54. Otherwise, the new generated race code field will contain the code which appears in the 1st race code position (001-002 for father and 007-008 for mother).
Received: 12/16/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-151AVSS Project
(PMC)
805-893-7344 		Problem/Suggestion: I found a minor bug in the birth certificate form. The display coordinates for I18 and I18A are the same. The proper fix is to set the display coordinates for I18 to be 13,0 instead of 13,1. The globals that need to be updated are: ^FSF("HCA","I18") and ^FSF("LCA","I18"). After installation, the ^FSDI("HCA",0) display coordinate global should be killed off.
Received: 12/16/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-152AVSS Project
(RLW)
805-893-3143 		Problem/Suggestion: AMR 99-026, which allowed for up to 3 races entries for mother and father, reduced the length for Field 20C (Father's Education) and Field 23C (Mother's Education) on birth certificates from 13 to 7 characters. This will not allow the text 'WITHHELD' (a valid value) to be printed.
Solution: Abbreviate 'WITHHELD' as 'W/H' for Fields 20C/23C in the HCA and LCA forms. Code 'W/H" and 'UNK' as blank on the 1400 byte CBC record.
Received: 12/16/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:
99-153AVSS Project
(GJC)
805-893-3214 		Problem/Suggestion: When entering in Field 7 (Father's State of Birth) or 10 (Mother's State of Birth) 'VI' for Virgin Islands, US, AVSS changes it to US VGN IS. If 'VIR' is entered, the user gets a list:
1 VIRGIN ISLANDS, BRITISH
2 VIRGIN ISLANDS, US
3 VIRGINIA
SELECTION # > 2 VIRGIN ISLANDS, US (VI)
7. FATHER'S STATE OF BIRTH <VI>
This also happens when a record is imported. If the record has 'VI' in Field 7 or 10 AVSS converts it to US VGN IS. When editing the record the only thing that will work is to type 'VIR' and get the list and select as in the example above.
Received: 12/29/99
Evaluation:
TAG Recommendation:
AVSS Programmer:
Priority/Final Outcome:

Updated March 28, 2000 by RL Williams

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