QUICK REFERENCE USER'S MANUAL
AVSS
UNIVERSITY OF CALIFORNIA
AUTOMATED VITAL STATISTICS SYSTEM
QUICK REFERENCE USER'S MANUAL
ACKNOWLEDGEMENTS
Supported in part by Contract Number 96-25767 from the State Of California, Department Of Health Services, Maternal And Child Health Branch.
This manual was written by Ellen Needham and Sharon Sasaki.
This document may be copied and distributed without restriction.
Please address all questions regarding AVSS to:
AVSS Project
Institute for Social, Behavioral, and Economic Research
University of California
Santa Barbara, CA 93106-2150
805-893-3143
TRADEMARKS
Automated Vital Statistics System and AVSS are trademarks of the Regents of the University of California
TABLE OF CONTENTS
HOSPITAL BIRTH RECORD
REGISTER BIRTH RECORD
DISPLAY RECORD
EDIT RECORD
ALPHA LIST OF RECORDS
COMPLETE INCOMPLETE RECORD
INCOMPLETE RECORD REPORT
FILING VARIABLE LIST
VARIABLE DISPLAY
INDEX LIST DISPLAY
NON-CONFIDENTIAL DISPLAY
VALIDATION DISPLAY
INDIVIDUAL INQUIRY
USER REPORT
USER REPORT BY ACTIVITY INDEX
USER SUMMARY
PRINT RECORD
SCRATCH RECORD
MODIFY USER LISTS
OLD LIST TO BE SENT TO HEALTH DEPARTMENT
ATTENDANT LIST
PROCESS REGISTRAR REFUSED RECORDS
VERIFICATION LETTER
DUPLICATE RECORD REPORT BASED ON NAME
LIST TO BE SENT TO HEALTH DEPT
GENERATE HOSPITAL CBC FILE
HOSPITAL UNSENT LIST OF INCOMPLETES
NEWSPAPER ANNOUNCEMENT REPORT
HP LASERJET FORM ALIGNMENT
MAILBOX
SEND MAIL
PRINT MAIL
DELETE MAIL
REPORT STATUS OF SENT MAIL
YOUR PASSWORD
CHANGE YOUR PASSWORD
REPORT GENERATOR
QUERY DATABASE
GENERATE REPORT
OUTPUT SAVED REPORT
LIST SAVED REPORTS
DELETE SAVED REPORT
SYSTEM MAINTENANCE
SYSTEM STATUS
JOB KILL
SHUTDOWN AVSS
INITIALIZE MODEM
HOW MUCH DISK SPACE REMAINS
OPERATING SYSTEM INTEGRITY CHECKER
AVSS DATA BASE INTEGRITY CHECKER
LIST OVERRIDE PROCESSING
BACKUP RECORD DATA
VERIFY RECORD DATA
KILL RECORD DATA
RESTORE RECORD DATA
SELECTIVE RECORD RESTORE
ID FILE
ADD A USER
EDIT A USER
DEACTIVATE A USER
REACTIVATE A USER
LIST USERS
LIST USERS' LAST LOGIN
CLASSIFICATION/SECURITY OPTION TABLES
APPENDIX
GLOSSARY OF TERMS
ERRORS/WARNINGS
CROSS-REFERENCES, VALIDATIONS, AND WARNINGS
VS-10A MEDICAL DATA SUPPLEMENTAL WORKSHEET
VS-10B RACE IDENTIFICATION WORKSHEET
REGISTER BIRTH RECORD
The process in AVSS of entering and storing data needed to complete a certificate of live birth. Data entry is accomplished using a simple item-by-item prompting sequence. All information is entered in the same order that it will be later be displayed on a CERTIFICATE OF LIVE BIRTH. After entering the data, you will be allowed to print and then file the data as a permanent record in AVSS.
Note: If you are entering a birth that occurred outside of your hospital, be sure you signed onto AVSS using the HOME password.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [R] [Enter] EGISTER BIRTH RECORD
BPF. BABY'S PATIENT FILE NUMBER > [696] [Enter]
1A. FIRST (GIVEN) NAME OF CHILD > [JOHN] [Enter]
1B. MIDDLE NAME OF CHILD > [PAUL] [Enter]
1C. LAST (FAMILY) NAME OF CHILD (SURNAME > [JONES] [Enter]
CHECKING FOR POSSIBLE DUPLICATES USING: JON, JO 3/4/93
(USE CTRL�C TO TERMINATE SEARCH)
2. CHILD'S SEX > [M] [Enter] ALE
3A. THIS BIRTH SINGLE, TWIN, ETC. <SINGLE> [Enter]
4A. DATE OF BIRTH > [T] [Enter]
3/4/93 <-- ASSUMED DATE CONVERTED TO 03/04/1993
4B. HOUR OF BIRTH (24 HOUR CLOCK) > [10:53P] [Enter] CONVERTED TO: 2253
5E. PLANNED PLACE OF BIRTH > [H] [Enter] OSPITAL
MAR. MOTHER MARRIED (AT ANY TIME DURING THE PREGNANCY) > [N] [Enter]
Note: If you enter Y, you will go to field 6A-FIRST (GIVEN) NAME OF FATHER.
ACCORDING TO STATE LAW, IN ORDER FOR THE FATHER'S NAME TO BE PRINTED IN FIELDS
6A-6C, THE PARENTS MUST BE MARRIED TO EACH OTHER OR THE MOTHER AND THE FATHER
MUST SIGN A VOLUNTARY DECLARATION OF PATERNITYAT THE HOSPITAL BEFORE THE
BIRTH CERTIFICATE IS PREPARED.
DECP. DO YOU HAVE A DECLARATION OF PATERNITY SIGNED BY THE FATHER & MOTHER <NO> > [Y] [Enter]
Note: If you enter N, you will go to field 7-FATHER'S STATE OF BIRTH. Father's name will contain dashes
and you will not be able to enter or edit that data.
6A. FIRST (GIVEN) NAME OF FATHER > [ROBERT] [Enter]
6B. MIDDLE NAME OF FATHER > [DAVID] [Enter]
6C. LAST (FAMILY) NAME OF FATHER (SURNAME) > [JONES] [Enter]
7. FATHER'S STATE OF BIRTH > [AK] [Enter] =ALASKA (AK)
8. FATHER'S DATE OF BIRTH > [5/5/25] [Enter]
FATHER'S AGE AT CHILD'S BIRTH COMPUTED: 67
CONVERTED TO 05/05/25
FATHER'S AGE (COMPUTED FROM FIELD 8) IS OUTSIDE
THE RANGE 15 THRU 64, INCLUSIVE.
VALIDATION: FAGE
THE STATE REGISTRAR REQUIRES THAT THE FOLLOWING
COMBINATION OF FIELD(S)/VALUE(S) BE VALIDATED:
FIELD: 8 = '05/05/25'
FIELD: FAGE = '67'
YOU WILL LATER BE ASKED TO VALIDATE THIS VALUE,
IF YOU ARE UNSURE OF ITS VALIDITY, BACKUP WITH AN '^' AND USE '^S' TO SKIP.
Note: The following line illustrates the CONCATENATE command.
9A. FIRST (GIVEN) NAME OF MOTHER > [MARIA;ELENA;SANCHEZ] [Enter]
9B. MIDDLE NAME OF MOTHER > ELENA
9C. BIRTH LAST (FAMILY) NAME OF MOTHER (MAIDEN SURNAME) > SANCHEZ
MLN. MOTHER' S CURRENT LAST NAME > [JONES] [Enter]
10. MOTHER'S STATE OF BIRTH > [MX] [Enter] = MEXICO (MEXICO)
11. MOTHER'S DATE OF BIRTH [6/6/66] [Enter]
MOTHER'S AGE AT CHILD'S BIRTH COMPUTED: 26
CONVERTED TO 06/06/66
12B. INFORMANT'S RELATIONSHIP TO CHILD > [MO] [Enter] THER
12C. DATE INFORMANT SIGNED > [Enter]
13D. NAME, TITLE, AND MAILING ADDRESS OF ATTENDANT
>[BO] [Enter]
BOWLES,NAN,CNM,1200 N STATE ST, LA (434)
TYPE. ATTENDANT CODE <C.N.M.> [Enter] C.N.M. (CERTIFIED NURSE MIDWIFE OR CNM) (3) (ITYPE=3)
13C. DATE ATTENDANT OR CERTIFIER SIGNED > [Enter]
14. NAME AND TITLE OF CERTIFIER IF NOT ATTENDANT > [Enter]
15A. DATE OF DEATH > [Enter]
18. FATHER'S RACE > [WH] [Enter] 10= WHITE
SPECIFY TYPE FOR FATHER'S RACE, IF YOU WISH.
OTHERWISE HIT RETURN > [ENG] [Enter]
1 ENGLISH
2 ENGLISH�FRENCH
3 ENGLISH�IRISH
SELECTION # > [3] [Enter] ENGLISH�IRISH SPECIFICATION IMPLIES NEW RACE CODE: 11
19. FATHER HISPANIC > [N] [Enter] O
20A. FATHER'S USUAL OCCUPATION > [PROGRAMMER] [Enter]
20B. FATHER'S USUAL KIND OF BUSINESS OR INDUSTRY > [BANKING] [Enter]
20C. NUMBER OF HIGHEST GRADE COMPLETED OR COLLEGE (13-17) FOR FATHER> [18] [Enter]
21. MOTHER'S RACE > [WH] [Enter] 10= WHITE
SPECIFY TYPE FOR MOTHER'S RACE, IF YOU WISH.
OTHERWISE HIT RETURN > [Enter]
22. MOTHER HISPANIC > [OT] [Enter] HER
SPECIFY TYPE FOR MOTHER HISPANIC > [GU] [Enter]
1 GUATEMALAN
2 GUIANAN
3 GUYANAN
4 GUYANESE
SELECTION # > [1] [Enter] GUATEMALAN
23A. MOTHER'S USUAL OCCUPATION > [VICE-PRESIDENT] [Enter]
23B. MOTHER'S KIND OF BUSINESS > [BANKING] [Enter]
23C. NUMBER OF HIGHEST GRADE COMPLETED OR COLLEGE (13�17) FOR MOTHER> [18] [Enter]
24A. MOTHER'S RESIDENCE (STREET, NUMBER OR LOCATION)
> [4321 MAPLE STREET] [Enter]
24F. MOTHER'S RESIDENCE ZIP CODE > [90012] [Enter] = LOS ANGELES
Note: The zip code is prompted for first to set the default values for state, county, and city.
24A. MOTHER'S RESIDENCE (STREET, NUMBER OR LOCATION)
> [4321 MAPLE STREET] [Enter]
24D. MOTHER'S STATE OF RESIDENCE <CA> [Enter] = CALIFORNIA (CA)
24B. MOTHER'S COUNTY OF RESIDENCE <LOS ANGELES> [Enter]
24C. MOTHER'S RESIDENCE CITY OR TOWN <LOS ANGELES>
> [Enter]
25A. DATE LAST NORMAL MENSES BEGAN > [6 92] [Enter]
6/92 <-- ASSUMED DATE
CONVERTED TO 06/--/1992
ESTIMATED GESTATIONAL AGE COMPUTED FROM LAST NORMAL MENSES: 37.3E WEEKS .
25B. MONTH OF PREGNANCY OR DATE PRENATAL CARE BEGAN > [3] [Enter] RD
25C. NUMBER OF PRENATAL VISITS > [12] [Enter]
25D. PRINCIPAL SOURCE OF PAYMENT FOR PRENATAL CARE > [06] [Enter] = BLUE CROSS/BLUE SHIELD
26. BIRTHWEIGHT > [7 5.5] [Enter]
WEIGHT OF 7 POUNDS AND 5.5 OUNCES CONVERTED TO GRAMS: 3331
27A. NUMBER OF LIVE BIRTHS NOW LIVING (EXCLUDING THIS CHILD) <0> [Enter]
27B. NUMBER OF LIVE BIRTHS NOW DEAD <0> [1] [Enter]
27C. DATE OF LAST LIVE BIRTH <-- -- --> [2 3 91] [Enter]
2/3/91 <-- ASSUMED DATE
CONVERTED TO 02/03/1991
27D. NUMBER OF MISCARRIAGES BEFORE 20 WEEKS > [1] [Enter]
27E. NUMBER OF MISCARRIAGES AFTER 20 WEEKS <0> [Enter]
27F. MONTH AND YEAR OF LAST TERMINATION > [8 88] [Enter]
08/88 <-- ASSUMED DATE
28A. METHOD OF DELIVERY > [1] [Enter]
01= CESAREAN SECTION - PRIMARY
28A. ANOTHER METHOD OF DELIVERY > [Enter]
28B. PRINCIPAL SOURCE OF PAYMENT FOR DELIVERY > [6] [Enter] BLUE CROSS/BLUE SHIELD
MATERNAL SMOKING IS ASSOCIATED WITH LOW BIRTH WEIGHT AND OTHER PREGNANCY
PROBLEMS. TO HELP IMPROVE THE REPORTING OF SMOKING, KINDLY ASK THE MOTHER
IF SHE HAS SMOKED 10 OR MORE PACKS OF CIGARETTES DURING HER PREGNANCY.
IF THERE IS EVIDENCE OF TOBACCO USAGE, PLEASE CODE '20' FOR THIS ITEM.
29. COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES
> [ULT] [Enter]
29= ULTRASOUND
29. ANOTHER COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES > [Enter]
30. COMPLICATIONS OF LABOR AND DELIVERY > [FET] [Enter]
1 21= FETAL DISTRESS
2 27= ELECTRONIC FETAL MONITORING
3 04= FETOPELVIC DISPROPORTION
SELECTION # > [1] [Enter] 21= FETAL DISTRESS
26. BIRTHWEIGHT > [7 5.5] [Enter]
WEIGHT OF 7 POUNDS AND 5.5 OUNCES CONVERTED TO GRAMS: 3331
27A. NUMBER OF LIVE BIRTHS NOW LIVING (EXCLUDING THIS CHILD) <0> [Enter]
27B. NUMBER OF LIVE BIRTHS NOW DEAD <0> [1] [Enter]
27C. DATE OF LAST LIVE BIRTH <-- -- --> [2 3 91] [Enter]
2/3/91 <-- ASSUMED DATE
CONVERTED TO 02/03/1991
27D. NUMBER OF MISCARRIAGES BEFORE 20 WEEKS > [1] [Enter]
27E. NUMBER OF MISCARRIAGES AFTER 20 WEEKS <0> [Enter]
27F. MONTH AND YEAR OF LAST TERMINATION > [8 88] [Enter]
08/88 <-- ASSUMED DATE
28A. METHOD OF DELIVERY > [1] [Enter]
01= CESAREAN SECTION - PRIMARY
28A. ANOTHER METHOD OF DELIVERY > [Enter]
28B. PRINCIPAL SOURCE OF PAYMENT FOR DELIVERY > [6] [Enter] BLUE CROSS/BLUE SHIELD
MATERNAL SMOKING IS ASSOCIATED WITH LOW BIRTH WEIGHT AND OTHER PREGNANCY
PROBLEMS. TO HELP IMPROVE THE REPORTING OF SMOKING, KINDLY ASK THE MOTHER
IF SHE HAS SMOKED 10 OR MORE PACKS OF CIGARETTES DURING HER PREGNANCY.
IF THERE IS EVIDENCE OF TOBACCO USAGE, PLEASE CODE '20' FOR THIS ITEM.
29. COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES
> [ULT] [Enter]
29= ULTRASOUND
29. ANOTHER COMPLICATION OF PREGNANCY AND CONCURRENT ILLNESSES > [Enter]
30. COMPLICATIONS OF LABOR AND DELIVERY > [FET] [Enter]
1 21= FETAL DISTRESS
2 27= ELECTRONIC FETAL MONITORING
3 04= FETOPELVIC DISPROPORTION
SELECTION # > [1] [Enter] 21= FETAL DISTRESS
30. ANOTHER COMPLICATIONS OF LABOR AND DELIVERY > [Enter]
31. ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATING TO THE NEWBORN
[00] [Enter]
32. FATHER'S SOCIAL SECURITY NUMBER >
33. MOTHER'S SOCIAL SECURITY NUMBER >
DO NOT ANSWER 'YES' TO THE NEXT PROMPT UNLESS YOU HAVE RECEIVED INSTRUCTIONS ON
USING THE ENUMERATION AT BIRTH CONSENT FORM.
SSA1. ISSUE SOCIAL SECURITY NUMBER? <YES> [Enter]
SSA2. SHARE SSA NUMBER WITH HEALTH DEPARTMENT <N> <YES> [Enter]
NEWS. INCLUDE THIS BIRTH IN NEWSPAPER REPORT? <N> [Enter]
|
HOSPITAL BIRTH RECORD |
HIT RETURN TO CONTINUE >
GESTATIONAL AGE COMPUTED FROM LAST NORMAL MENSES: 37.3E WEEKS.
FATHER'S AGE (COMPUTED FROM FIELD 8) IS OUTSIDE
THE RANGE 15 THRU 64, INCLUSIVE.
VALIDATION: FAGE
THE STATE REGISTRAR REQUIRES THAT THE FOLLOWING
COMBINATION OF FIELD(S)/VALUE(S) BE VALIDATED:
FIELD: 8 = '05/05'25'
FIELD: FAGE = '67'
HAVE YOU REFERRED TO THE ORIGINAL SOURCES AND ARE YOU SURE? <N> [Y] [Enter]
F(ILE), E(DIT), V(ALIDATE), D(ISPLAY), OR P(RINT) > [F] [Enter]
FILING HOSPITAL BIRTH RECORD ........
COMPLETE ANOTHER <Y> [N] [Enter]
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
DISPLAY RECORD
You may display all the data on a previously filed record. AVSS will ask you to identify the person whose information you wish to display by the process known as "person selector". This process allows you to select a record by the file number or name. You may also display a record at any time while registering, editing, or completing a certificate using the '^D' command or F4 function key.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [D] [Enter] ISPLAY RECORD
FILE# OR INDEX TO SEARCH > [Enter]
Note: Enter a "?" or use the F1 function key to display a list of the ways available to search for this person, such as by the date filed, or by the father's name. To select a search method, enter the first few characters of the displayed search methods.
lC. CHILD'S LAST NAME > [JONES] [Enter]
lA. CHILD'S FIRST NAME > [JO] [Enter]
lB. CHILD'S MIDDLE NAME > [Enter]
4A. DATE OF BIRTH > [Enter]
BEGINNING SEARCH...
(USE CTRL�C TO TERMINATE SEARCH)
# INDEX VALUES DATE FILE# NEXT SKIPPED
----------------------------------------------------------------------------------------------------------------------------
1) JONES, JOHN PAUL 03/04/1993 696
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA .........
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
HOSPITAL BIRTH RECORD |
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
EDIT RECORD
To change, edit, or correct information originally entered on a Certificate of LIve Birth. AVSS will allow you to edit only those fields you need to change, one by one. After changing the data, you will be allowed to print and then re-file the data as a permanent record.
CHANGING BABY'S FILE NUMBER
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [E] [Enter] DIT RECORD
Note: Type the current file number of the baby.
FILE# OR INDEX TO SEARCH > [696] [Enter]
# NAME DATE FILE# NEXT SKIPPED
----------------------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 696
IS THIS THE PERSON? <Y> [Enter]
Note: If you receive the warning ACCESS TO THIS CERTIFICATE IS RESTRICTED, see HOSPITAL BIRTH RECORD OPTION,
PROCESS REGISTRAR REFUSED RECORDS.
FIELD(S) TO MODIFY > [BPF] [Enter]
Note: Type the correct file number for the baby.
BPF. BABY'S PATIENT FILE NUMBER <696> [6960] [Enter]
FIELD(S) TO MODIFY > [Enter]
F(ILE), E(DIT), V(ALIDATE), D(ISPLAY), OR P(RINT) > [F] [Enter]
FILING HOSPITAL BIRTH RECORD . . . . . . . . . .
EDIT ANOTHER <Y> [N] [Enter]
HOSPITAL BIRTH RECORD OPTION >
Note: Notify your local county health department of any changes to the baby's file number.
MODIFY FIELD(S)
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [E] [Enter] DIT RECORD
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 6960
IS THIS THE PERSON? <Y> [Enter]
Note: If you receive the warning ACCESS TO THIS CERTIFICATE IS RESTRICTED, see HOSPITAL BIRTH RECORD OPTION, PROCESS REGISTRAR REFUSED RECORDS.
Note: The following line illustrates the CONCATENATE command.
FIELD(S) TO MODIFY > [20A;25A] [Enter]
20A. FATHER'S USUAL OCCUPATION > <PROGRAMMER> [SYSTEM MANAGER] [Enter]
25A. DATE LAST NORMAL MENSES BEGAN <05 - 90> [6 12 92] [Enter]
6/12/92 <-- ASSUMED DATE
CONVERTED TO 06/12/1992
GESTATIONAL AGE COMPUTED FROM LAST NORMAL MENSES: 37.6 WEEKS
FIELD(S) TO MODIFY > [9B] [Enter]
9B. MIDDLE NAME OF MOTHER > <ELENA> [ALENA] [Enter]
FIELD(S) TO MODIFY > [Enter]
F(ILE), E(DIT), V(ALIDATE), D(ISPLAY), OR P(RINT) > [F] [Enter]
FILING HOSPITAL BIRTH RECORD . . . . . . . . . .
EDIT ANOTHER <Y> [N] [Enter]
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
ALPHA LIST OF RECORDS
To see those records registered into AVSS in alphabetical order by last name of child. AVSS allows you to list names within a specified alphabetic range. You will also choose a specific date range from beginning date of birth to ending date of birth.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [A] [Enter] LPHA LIST OF RECORDS
FROM <%> [ENTER] THRU <z> [Enter]
FROM EVENT DATE <1/1/93> [Enter] THRU EVENT DATE <TODAY> [ENTER]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
SITE: TEST HOSPITAL |
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
COMPLETE INCOMPLETE RECORD
This option is used for completing a birth certificate which has been filed before all of the required fields have been entered. This certificate could have been 'filed' as an INCOMPLETE FORM SAVED FOR LATER COMPLETION (using the key F6) at any time during data entry or it may contain fields which were 'skipped' (using the key F9) because the information was not available at the time of data entry. Data entry using this option will begin prompting you at the point which you 'filed' the record or will prompt you only for the fields which were 'skipped'. There is no need for you to remember where you 'filed' this record or which fields you previously 'skipped'.
INCOMPLETE RECORD
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [C] [Enter] OMPLETE INCOMPLETE RECORD
FILE# OR INDEX TO SEARCH > [6961] [Enter]
# NAME DATE FILE# NEXT SKIPPED
---------------------------------------------------------------------------------------------------
1)ALEXANDER, JANE MARIE 3/7/93 6961 MLN
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA .........
Note: AVSS will immediately begin at the field where you filed this record as an INCOMPLETE FORM SAVED FOR LATER COMPLETION. You can complete this record as usual.
SKIPPED FIELD(S)
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [C] [Enter] OMPLETE INCOMPLETE RECORD
FILE# OR INDEX TO SEARCH > [4237] [Enter]
# NAME DATE FILE# NEXT SKIPPED
-----------------------------------------------------------------------------------------------------
1)PENALOZA, CHRISTIAN 2/20/93 4237 1B,
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA .........
FIRST WE WILL REPROMPT ALL THE QUESTIONS PREVIOUSLY SKIPPED
"^FILE" HAS BEEN DISABLED, BUT IF YOU STILL WISH
TO DELAY ANSWERING YOU MAY "^SKIP" AGAIN.
Note: AVSS will immediately begin at the first skipped field.
1B.MIDDLE NAME OF CHILD > [IVAN] [Enter]
ALL THE PREVIOUSLY SKIPPED PROMPTS HAVE BEEN REPROMPTED
"^FILE" HAS BEEN ENABLED.
Note: AVSS will display this record. You can complete this record as usual.
INCOMPLETE RECORD REPORT
This report will list all the records which were 'filed' during data entry as an INCOMPLETE FORM SAVED FOR LATER COMPLETION (using the key F6).
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [INC] [Enter] OMPLETE RECORD REPORT
BEGINNING DATE <1/1/93> [Enter] (1/1/93)
ENDING DATE <T> [Enter] (4/1/93)
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
INCOMPLETE CERTIFICATES FOR FORM: HOSPITAL BIRTH RECORD SITE CODE: 123 |
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
FILING VARIABLE LIST
This list will show all the records entered in AVSS for a date range specified by you. It will be sorted by the 'filing variable' or the baby's patient file number (BPF). This is the number assigned by you to identify this baby's record (e.g. the Medical Record Number). Record numbers which contain only numbers will be in a numerical order. Record numbers which contain non-numeric characters (letters and dashes) may be sorted differently and in a more alphabetical way.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [F] [Enter] ILING VARIABLE LIST
FROM FILE# <BEGIN> [Enter] TO FILE# <END> [Enter]
RUN THIS LISTING IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS PROGRAM <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
SITE: 123 |
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
VARIABLE DISPLAY
This display provides a list of field numbers and an expanded description of each field name. The field names are listed according to the sorting order of the data field number. It is possible to select only one data field or a group of data fields. This display is useful in analyzing record data in depth and also allows you to view the values of "internal variables" which are created during data entry for certain fields to be used in reports, computer tapes, or for mathematical computations.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [VAR] [Enter] IABLE DISPLAY
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
-------------------------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
EXAMPLE #1: To see all variables available on this form.
VARIABLE(S) > [*] [Enter]
|
2. SEX OF CHILD <MALE> |
EXAMPLE #2: To see a list of the variables available.
VARIABLE(S) > [^L] [Enter]
|
THE FOLLOWING VARAIBLES ARE AVAILABLE: |
EXAMPLE #3: To see one or a list of the variables (separated with semi-colons ";").
VARIABLE(S) > [1A;1B;1C] [Enter]
|
1A. FIRST (GIVEN) NAME OF CHILD <JOHN> |
VARIABLE(S) > [Enter]
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
INDEX LIST DISPLAY
Provides a display of birth record information in a "list" format. The information is displayed in the same order that it was entered into the birth record. All of the codes or abbreviations used for fields such as in 28A-METHOD OF DELIVERY or 30-COMPLICATIONS AND PROCEDURES OF LABOR AND DELIVERY are translated so that these values may be viewed in their expanded form rather than as a code.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [INDE] [Enter] X LIST DISPLAY
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
---------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA ..........
|
HOSPITAL BIRTH RECORD |
RETURN TO TABLE OF CONTENTS
NON-CONFIDENTIAL DISPLAY
The display of birth record information that is part of the public record of this birth. On a Certificate of Live Birth, the information displayed on the top part of the document (above the print CONFIDENTIAL INFORMATION FOR PUBLIC HEALTH USE ONLY) is considered non-confidential.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [NO] [Enter] N-CONFIDENTIAL DISPLAY
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
--------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA .........
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
HOSPITAL BIRTH RECORD |
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
VALIDATION DISPLAY
The list of validation and warning messages which would have appeared just before filing a birth record. A "validation" will require you to confirm the accuracy of the information that was entered. A "warning" will alert you to data that may be considered unlikely but a confirmation is not required.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [VAL] [Enter] IDATION DISPLAY
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
--------------------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA .........
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
VALIDATION MESSAGES: |
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
INDIVIDUAL INQUIRY
A display of the "audit trail" for a particular birth record. This audit trail includes the name and date of the person who entered the original birth record and the names and dates of any other users who updated any data and refiled this record.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [INDI] [Enter] VIDUAL DISPLAY
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
----------------------------------------------------------------------------------------------------------
1)JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
|
ENTERED: SANDIEGO,CARMEN ON 03/05/93 UPDATED: SANDIEGO,CARMEN ON 03/06/93 |
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
USER REPORT
The information provided on this report is to help keep statistics on the activities of all users and the types of activities for each birth record. Activities include entering, updating, and printing certificates and the time it takes to do each. A report can be printed in a summary format or all activities of each record can be displayed. The statistics for this report were gathered on the basis of the date of birth.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [US] [Enter]
1 USER REPORT
2 USER REPORT BY ACTIVITY INDEX
3 USER SUMMARY
SELECTION # > [1] [Enter]
SEARCH DATA BY FILE NUMBER RANGE (F) OR DATE RANGE (D) <D> [Enter]
BEGINNING DATE <1/1/93> [Enter]
ENDING DATE <TODAY> [1/6/93] [Enter]
Note: You will now get prompts for SUMMARY STATISTICS ONLY? and/or FULL AUDIT TRAIL?. The following examples of reports will allow you to decide how much detail you would like to see for each report.
SUMMARY STATISTICS ONLY? <Y> [Enter]
|
SANDIEGO,CARMEN |
|||
|
ENTERED |
12 |
(AVG. ELAPSED TIME OF 4.41 N=12) |
|
|
LINKED |
0 |
||
|
UPDATED |
3 |
(AVG. ELAPSED TIME OF 0.98 N=3) |
|
|
PRINTED |
1 |
(AVG. ELAPSED TIME OF 0.15 N=1) |
|
|
JONES,SANDRA |
|||
|
ENTERED |
3 |
(AVG. ELAPSED TIME OF 5.22 N=3) |
|
|
LINKED |
0 |
||
|
UPDATED |
1 |
(AVG. ELAPSED TIME OF 3.11 N=1) |
|
|
PRINTED |
0 |
||
|
FINCH,ROBIN |
|||
|
ENTERED |
9 |
(AVG. ELAPSED TIME OF 4.44 N=9) |
|
|
LINKED |
0 |
||
|
UPDATED |
2 |
(AVG. ELAPSED TIME OF 3.22 N=2) |
|
|
PRINTED |
1 |
(AVG. ELAPSED TIME OF 1.22 N=1) |
|
|
TOTALS: |
|||
|
ENTERED |
24 |
(AVG. ELAPSED TIME OF 4.69 N=24) |
|
|
LINKED |
0 |
||
|
UPDATED |
6 |
(AVG. ELAPSED TIME OF 2.44 N=6) |
|
|
PRINTED |
2 |
(AVG. ELAPSED TIME OF 0.69 N=2) |
|
|
THE TOTAL NUMBER OF ENTRIES WITH NO USAGE STATISTICS IS 0 |
|||
|
THE TOTAL NUMBER OF ENTRIES WITH USAGE RECORDED IS 24 |
|||
SUMMARY STATISTICS ONLY? <Y> [N] [Enter]
FULL AUDIT TRAIL <Y> [N] [Enter]
|
1/3/93 |
12 NEW CERTIFICATES WERE ENTERED |
|
|
SANDIEGO,CARMEN |
ENTERED FILE #7283 FROM 08:49 AM TO 08:54 AM |
TIME=5.23 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7284 FROM 08:56 AM TO 09:01 AM |
TIME=5.12 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7286 FROM 09:02 AM TO 09:07 AM |
TIME=5.01 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7288 FROM 09:08 AM TO 09:10 AM |
TIME=2.45 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7291 FROM 09:14 AM TO 09:18 AM |
TIME=4.57 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7292 FROM 09:22 AM TO 09:26 AM |
TIME=4.22 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7294 FROM 09:27 AM TO 09:32 AM |
TIME=5.02 MINTUES |
|
SANDIEGO,CARMEN |
UPDATED FILE #7284 FROM 12:46 PM TO 12:48 PM |
TIME=2.38 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7295 FROM 10:03 AM TO 10:07 AM |
TIME=4.24 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7289 FROM 10:08 AM TO 10:12 AM |
TIME=4.43 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7290 FROM 10:14 AM TO 10:18 AM |
TIME=4.40 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7292 FROM 10:20 AM TO 10:26 AM |
TIME=6.05 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7294 FROM 10:27 AM TO 10:37 AM |
TIME=10.03 MINUTES |
|
JONES,SANDRA |
UPDATED FILE #6923 FROM 11:15 AM TO 11:16 AM |
TIME=1.22 MINUTES |
|
1/4/93 |
2 NEW CERTIFICATES WERE ENTERED |
|
|
SANDIEGO,CARMEN |
UPDATED FILE #7288 FROM 12:30 PM TO 12:36 PM |
TIME=6.03 MINUTES |
|
SANDIEGO,CARMEN |
PRINTED FILE #7291 FROM 12:38 PM TO 12:40 PM |
TIME=2.56 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7299 FROM 07:23 AM TO 07:28 AM |
TIME=5.11 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7287 FROM 07:32 AM TO 07:39 AM |
TIME=7.03 MINUTES |
|
1/5/93 |
1 NEW CERTIFICATES WERE ENTERED |
|
|
SANDIEGO,CARMEN |
ENTERED FILE #7293 FROM 08:33 AM TO 08:36 AM |
TIME=4.33 MINUTES |
|
FINCH,ROBIN |
PRINTED FILE #7288 FROM 11:47 AM TO 11:48 AM |
TIME=1.37 MINUTES |
|
1/6/93 |
9 NEW CERTIFICATES WERE ENTERED |
|
|
SANDIEGO,CARMEN |
ENTERED FILE #7297 FROM 09:22 AM TO 09:29 AM |
TIME=7.15 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7298 FROM 09:30 AM TO 09:35 AM |
TIME=5.11 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7300 FROM 09:36 AM TO 09:41 AM |
TIME=5.12 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7301 FROM 09:41 AM TO 09:46 AM |
TIME=5.33 MINUTES |
|
SANDIEGO,CARMEN |
UPDATED FILE #7292 FROM 09:46 AM TO 09:47 AM |
TIME=1.28 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7304 FROM 09:48 AM TO 09:53 AM |
TIME=5.28 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7306 FROM 09:54 AM TO 09:58 AM |
TIME=4.11 MINUTES |
|
FINCH,ROBIN |
UPDATED FILE #7299 FROM 09:59 AM TO 10:03 AM |
TIME=4.28 MINUTES |
|
FINCH,ROBIN |
UPDATED FILE #7287 FROM 10:04 AM TO 10:05 AM |
TIME=1.18 MINUTES |
|
JONES,SANDRA |
ENTERED FILE #7302 FROM 10:03 AM TO 10:07 AM |
TIME=4.47 MINUTES |
|
JONES,SANDRA |
ENTERED FILE #7303 FROM 10:08 AM TO 10:12 AM |
TIME=4.44 MINUTES |
|
JONES,SANDRA |
ENTERED FILE #7305 FROM 10:13 AM TO 10:17 AM |
TIME=4.42 MINUTES |
Following this report, the same summary report as shown on the previous page (1-29) is then printed.
SUMMARY STATISTICS ONLY? <Y> [N] [Enter]
FULL AUDIT TRAIL <Y> [Enter]
|
1/3/93 |
12 NEW CERTIFICATES WERE ENTERED |
|
|
SANDIEGO,CARMEN |
ENTERED FILE #7283 FROM 08:49 AM TO 08:54 AM |
TIME=5.23 MINUTES |
|
AT 08:53 FIELD 30 CHANGED FROM '13,27' TO '13,27,11' |
||
|
AT 08:54 AM PRINTED |
||
|
SANDIEGO,CARMEN |
ENTERED FILE #7284 FROM 08:56 AM TO 09:01 AM |
TIME=5.12 MINUTES |
|
AT 09:00 AM PRINTED |
||
|
SANDIEGO,CARMEN |
ENTERED FILE #7286 FROM 09:02 AM TO 09:07 AM |
TIME=5.01 MINUTES |
|
AT 09:06 AM PRINTED |
||
|
SANDIEGO,CARMEN |
ENTERED FILE #7288 FROM 09:08 AM TO 09:10 AM |
TIME=2.45 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7291 FROM 09:14 AM TO 09:18 AM |
TIME=4.57 MINUTES |
|
AT 09:18 AM PRINTED |
||
|
SANDIEGO,CARMEN |
ENTERED FILE #7292 FROM 09:22 AM TO 09:26 AM |
TIME=4.22 MINUTES |
|
AT 09:25 AM PRINTED |
||
|
SANDIEGO,CARMEN |
ENTERED FILE #7294 FROM 09:27 AM TO 09:32 AM |
TIME=5.02 MINTUES |
|
AT 09:32 AM PRINTED |
||
|
SANDIEGO,CARMEN |
UPDATED FILE #7284 FROM 12:46 PM TO 12:48 PM |
TIME=2.38 MINUTES |
|
AT 12:47 PM PRINTED |
||
|
FINCH,ROBIN |
ENTERED FILE #7295 FROM 10:03 AM TO 10:07 AM |
TIME=4.24 MINUTES |
|
AT 10:06 AM PRINTED |
||
|
FINCH,ROBIN |
ENTERED FILE #7289 FROM 10:08 AM TO 10:12 AM |
TIME=4.43 MINUTES |
|
AT 10:11 AM PRINTED |
||
|
FINCH,ROBIN |
ENTERED FILE #7290 FROM 10:14 AM TO 10:18 AM |
TIME=4.40 MINUTES |
|
AT 10:16 AM PRINTED |
||
|
FINCH,ROBIN |
ENTERED FILE #7292 FROM 10:20 AM TO 10:26 AM |
TIME=6.05 MINUTES |
|
AT 10:24 AM FIELD 9B CHANGED FROM 'ANN' TO 'ANNE' |
||
|
AT 10:24 AM FIELD 9C CHANGED FROM 'DUNK' TO 'DUCK' |
||
|
AT 10:25 AM PRINTED |
||
|
FINCH,ROBIN |
ENTERED FILE #7294 FROM 10:27 AM TO 10:37 AM |
TIME=10.03 MINUTES |
|
AT 10:34 AM FIELD 19 CHANGED FROM 'HISPANIC' TO 'MEXICAN' |
||
|
AT 10:36 AM PRINTED |
||
|
JONES,SANDRA |
UPDATED FILE #6923 FROM 11:15 AM TO 11:16 AM |
TIME=1.22 MINUTES |
|
AT 11:16 AM PRINTED |
||
|
1/4/93 |
2 NEW CERTIFICATES WERE ENTERED |
|
|
SANDIEGO,CARMEN |
UPDATED FILE #7288 FROM 12:30 PM TO 12:36 PM |
TIME=6.03 MINUTES |
|
AT 12:35 PM PRINTED |
||
|
SANDIEGO,CARMEN |
PRINTED FILE #7291 FROM 12:38 PM TO 12:40 PM |
TIME=2.56 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7299 FROM 07:23 AM TO 07:28 AM |
TIME=5.11 MINUTES |
|
AT 07:27 AM PRINTED |
||
|
FINCH,ROBIN |
ENTERED FILE #7287 FROM 07:32 AM TO 07:39 AM |
TIME=7.03 MINUTES |
|
AT 07:35 AM FIELD 1A CHANGED FROM 'YANET' TO 'JANET' |
||
|
AT 07:35 AM FIELD 1B CHANGED FROM 'LINDA' TO 'LYNDA' |
||
|
AT 07:36 AM FIELD 9A CHANGED FROM 'JANET' TO 'JEANET' |
||
|
AT 07:38 AM PRINTED |
Following this report, the same summary report as shown on the previous page (1-29) is then printed.
RETURN TO TABLE OF CONTENTS
USER REPORT BY ACTIVITY INDEX
The information provided on this report is to help keep statistics on the activities of all users and the types of activities for each birth record. Activities include entering, updating, and printing certificates and the time it takes to do each. A report can be printed in a summary format or all activities of each record can be displayed. The statistics for this report were gathered based on the above mentioned activities occurring within the user-specified date range.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [US] [Enter]
1 USER REPORT
2 USER REPORT BY ACTIVITY INDEX
3 USER SUMMARY
SELECTION # > [2] [Enter]
SEARCH DATA BY FILE NUMBER RANGE (F) OR DATE RANGE (D) <D> [Enter]
BEGINNING DATE <1/1/93> [Enter]
ENDING DATE <TODAY> [1/6/93] [Enter]
Note: You will now get prompts for SUMMARY STATISTICS ONLY? and/or FULL AUDIT TRAIL?. The following examples of reports will allow you to decide how much detail you would like to see for each report.
SUMMARY STATISTICS ONLY? <Y> [Enter]
|
SANDIEGO,CARMEN |
||||
|
ENTERED |
14 |
(AVG. ELAPSED TIME OF 4.41 N=14) |
||
|
LINKED |
0 |
|||
|
UPDATED |
5 |
(AVG. ELAPSED TIME OF 0.98 N=5) |
||
|
PRINTED |
1 |
(AVG. ELAPSED TIME OF 1.33 N=1) |
||
|
JONES,SANDRA |
||||
|
ENTERED |
3 |
(AVG. ELAPSED TIME OF 5.22 N=3) |
||
|
LINKED |
0 |
|||
|
UPDATED |
1 |
(AVG. ELAPSED TIME OF 4.23 N=1) |
||
|
PRINTED |
0 |
|||
|
FINCH,ROBIN |
||||
|
ENTERED |
9 |
(AVG. ELAPSED TIME OF 4.44 N=9) |
||
|
LINKED |
0 |
|||
|
UPDATED |
3 |
(AVG. ELAPSED TIME OF 3.22 N=3) |
||
|
PRINTED |
1 |
(AVG. ELAPSED TIME OF 1.07 N=1) |
||
|
****************************************** |
||||
|
TOTALS: |
||||
|
ENTERED |
26 |
(AVG. ELAPSED TIME OF 4.69 N=26) |
||
|
LINKED |
0 |
|||
|
UPDATED |
9 |
(AVG. ELAPSED TIME OF 3.01 N=9) |
||
|
PRINTED |
2 |
(AVG. ELAPSED TIME OF 1.01 N=2) |
||
|
THE TOTAL NUMBER OF ENTRIES WITH NO USAGE STATISTICS IS 0 |
||||
|
THE TOTAL NUMBER OF ENTRIES WITH USAGE RECORDED IS 26 |
||||
SUMMARY STATISTICS ONLY? <Y> [N] [Enter]
FULL AUDIT TRAIL <Y> [N] [Enter]
|
1/3/93 |
13 NEW CERTIFICATES WERE ENTERED |
|
|
SANDIEGO,CARMEN |
ENTERED FILE #7279 FROM 11:18 AM TO 11:23 AM |
TIME=5.47 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7283 FROM 08:49 AM TO 08:54 AM |
TIME=5.23 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7284 FROM 08:56 AM TO 09:01 AM |
TIME=5.12 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7286 FROM 09:02 AM TO 09:07 AM |
TIME=5.01 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7288 FROM 09:08 AM TO 09:10 AM |
TIME=2.45 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7291 FROM 09:14 AM TO 09:18 AM |
TIME=4.57 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7292 FROM 09:22 AM TO 09:26 AM |
TIME=4.22 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7294 FROM 09:27 AM TO 09:32 AM |
TIME=5.02 MINTUES |
|
SANDIEGO,CARMEN |
UPDATED FILE #7284 FROM 12:46 PM TO 12:48 PM |
TIME=2.38 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7295 FROM 10:03 AM TO 10:07 AM |
TIME=4.24 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7289 FROM 10:08 AM TO 10:12 AM |
TIME=4.43 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7290 FROM 10:14 AM TO 10:18 AM |
TIME=4.40 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7292 FROM 10:20 AM TO 10:26 AM |
TIME=6.05 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7294 FROM 10:27 AM TO 10:37 AM |
TIME=10.03 MINUTES |
|
JONES,SANDRA |
UPDATED FILE #6923 FROM 11:15 AM TO 11:16 AM |
TIME=1.22 MINUTES |
|
1/4/93 |
3 NEW CERTIFICATES WERE ENTERED |
|
|
SANDIEGO,CARMEN |
ENTERED FILE #7276 FROM 12:19 PM TO 12:23 PM |
TIME=4.55 MINUTES |
|
SANDIEGO,CARMEN |
UPDATED FILE #7288 FROM 12:30 PM TO 12:36 PM |
TIME=6.03 MINUTES |
|
SANDIEGO,CARMEN |
PRINTED FILE #7291 FROM 12:38 PM TO 12:40 PM |
TIME=2.56 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7299 FROM 07:23 AM TO 07:28 AM |
TIME=5.11 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7287 FROM 07:32 AM TO 07:39 AM |
TIME=7.03 MINUTES |
|
FINCH,ROBIN |
UPDATED FILE #7278 FROM 08:14 AM TO 08:16 AM |
TIME=2.17 MINUTES |
|
1/5/93 |
1 NEW CERTIFICATES WERE ENTERED |
|
|
SANDIEGO,CARMEN |
ENTERED FILE #7293 FROM 08:33 AM TO 08:36 AM |
TIME=4.33 MINUTES |
|
SANDIEGO,CARMEN |
UPDATED FILE #7272 FROM 09:40 AM TO 09:43 AM |
TIME=3.11 MINUTES |
|
SANDIEGO,CARMEN |
UPDATED FILE #7277 FROM 09:47 AM TO 0952 AM |
TIME=4.22 MINUTES |
|
FINCH,ROBIN |
PRINTED FILE #7288 FROM 11:47 AM TO 11:48 AM |
TIME=1.37 MINUTES |
|
1/6/93 |
9 NEW CERTIFICATES WERE ENTERED |
|
|
SANDIEGO,CARMEN |
ENTERED FILE #7297 FROM 09:22 AM TO 09:29 AM |
TIME=7.15 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7298 FROM 09:30 AM TO 09:35 AM |
TIME=5.11 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7300 FROM 09:36 AM TO 09:41 AM |
TIME=5.12 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7301 FROM 09:41 AM TO 09:46 AM |
TIME=5.33 MINUTES |
|
SANDIEGO,CARMEN |
UPDATED FILE #7292 FROM 09:46 AM TO 09:47 AM |
TIME=1.28 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7304 FROM 09:48 AM TO 09:53 AM |
TIME=5.28 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7306 FROM 09:54 AM TO 09:58 AM |
TIME=4.11 MINUTES |
|
FINCH,ROBIN |
UPDATED FILE #7299 FROM 09:59 AM TO 10:03 AM |
TIME=4.28 MINUTES |
|
FINCH,ROBIN |
UPDATED FILE #7287 FROM 10:04 AM TO 10:05 AM |
TIME=1.18 MINUTES |
|
JONES,SANDRA |
ENTERED FILE #7302 FROM 10:03 AM TO 10:07 AM |
TIME=4.47 MINUTES |
|
JONES,SANDRA |
ENTERED FILE #7303 FROM 10:08 AM TO 10:12 AM |
TIME=4.44 MINUTES |
|
JONES,SANDRA |
ENTERED FILE #7305 FROM 10:13 AM TO 10:17 AM |
TIME=4.42 MINUTES |
Following this report, the same summary report as shown on the previous page (1-33) is then printed.
SUMMARY STATISTICS ONLY? <Y> [N] [Enter]
FULL AUDIT TRAIL <Y> [Enter]
|
1/3/93 |
13 NEW CERTIFICATES WERE ENTERED |
|
|
SANDIEGO,CARMEN |
ENTERED FILE #7279 FROM 11:18 AM TO 11:23 AM |
TIME=5.47 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7283 FROM 08:49 AM TO 08:54 AM |
TIME=5.23 MINUTES |
|
AT 08:53 FIELD 30 CHANGED FROM '13,27' TO '13,27,11' |
||
|
AT 08:54 AM PRINTED |
||
|
SANDIEGO,CARMEN |
ENTERED FILE #7284 FROM 08:56 AM TO 09:01 AM |
TIME=5.12 MINUTES |
|
AT 09:00 AM PRINTED |
||
|
SANDIEGO,CARMEN |
ENTERED FILE #7286 FROM 09:02 AM TO 09:07 AM |
TIME=5.01 MINUTES |
|
AT 09:06 AM PRINTED |
||
|
SANDIEGO,CARMEN |
ENTERED FILE #7288 FROM 09:08 AM TO 09:10 AM |
TIME=2.45 MINUTES |
|
SANDIEGO,CARMEN |
ENTERED FILE #7291 FROM 09:14 AM TO 09:18 AM |
TIME=4.57 MINUTES |
|
AT 09:18 AM PRINTED |
||
|
SANDIEGO,CARMEN |
ENTERED FILE #7292 FROM 09:22 AM TO 09:26 AM |
TIME=4.22 MINUTES |
|
AT 09:25 AM PRINTED |
||
|
SANDIEGO,CARMEN |
ENTERED FILE #7294 FROM 09:27 AM TO 09:32 AM |
TIME=5.02 MINTUES |
|
AT 09:32 AM PRINTED |
||
|
SANDIEGO,CARMEN |
UPDATED FILE #7284 FROM 12:46 PM TO 12:48 PM |
TIME=2.38 MINUTES |
|
AT 12:47 PM PRINTED |
||
|
FINCH,ROBIN |
ENTERED FILE #7295 FROM 10:03 AM TO 10:07 AM |
TIME=4.24 MINUTES |
|
AT 10:06 AM PRINTED |
||
|
FINCH,ROBIN |
ENTERED FILE #7289 FROM 10:08 AM TO 10:12 AM |
TIME=4.43 MINUTES |
|
AT 10:11 AM PRINTED |
||
|
FINCH,ROBIN |
ENTERED FILE #7290 FROM 10:14 AM TO 10:18 AM |
TIME=4.40 MINUTES |
|
AT 10:16 AM PRINTED |
||
|
FINCH,ROBIN |
ENTERED FILE #7292 FROM 10:20 AM TO 10:26 AM |
TIME=6.05 MINUTES |
|
AT 10:24 AM FIELD 9B CHANGED FROM 'ANN' TO 'ANNE' |
||
|
AT 10:24 AM FIELD 9C CHANGED FROM 'DUNK' TO 'DUCK' |
||
|
AT 10:25 AM PRINTED |
||
|
FINCH,ROBIN |
ENTERED FILE #7294 FROM 10:27 AM TO 10:37 AM |
TIME=10.03 MINUTES |
|
AT 10:34 AM FIELD 19 CHANGED FROM 'HISPANIC' TO 'MEXICAN' |
||
|
AT 10:36 AM PRINTED |
||
|
JONES,SANDRA |
UPDATED FILE #6923 FROM 11:15 AM TO 11:16 AM |
TIME=1.22 MINUTES |
|
AT 11:16 AM PRINTED |
||
|
1/4/93 |
3 NEW CERTIFICATES WERE ENTERED |
|
|
SANDIEGO,CARMEN |
ENTERED FILE #7276 FROM 12:19 PM TO 12:23 PM |
TIME=4.55 MINUTES |
|
AT 12:22 PM PRINTED |
||
|
SANDIEGO,CARMEN |
UPDATED FILE #7288 FROM 12:30 PM TO 12:36 PM |
TIME=6.03 MINUTES |
|
AT 12:35 PM PRINTED |
||
|
SANDIEGO,CARMEN |
PRINTED FILE #7291 FROM 12:38 PM TO 12:40 PM |
TIME=2.56 MINUTES |
|
FINCH,ROBIN |
ENTERED FILE #7299 FROM 07:23 AM TO 07:28 AM |
TIME=5.11 MINUTES |
|
AT 07:27 AM PRINTED |
||
|
FINCH,ROBIN |
ENTERED FILE #7287 FROM 07:32 AM TO 07:39 AM |
TIME=7.03 MINUTES |
|
AT 07:35 AM FIELD 1A CHANGED FROM 'YANET' TO 'JANET' |
||
|
AT 07:35 AM FIELD 1B CHANGED FROM 'LINDA' TO 'LYNDA' |
||
|
AT 07:36 AM FIELD 9A CHANGED FROM 'JANET' TO 'JEANET' |
||
|
AT 07:38 AM PRINTED |
||
|
FINCH,ROBIN |
UPDATED FILE #7278 FROM 08:14 AM TO 08:16AM |
TIME=2.17 MINUTES |
|
AT 08:16 AM PRINTED |
Following this report, the same summary report as shown on the previous page (1-33) is then printed.
RETURN TO TABLE OF CONTENTS
USER SUMMARY
This summary report contains a count of records by the date they were originally filed into AVSS (Record Count By Date of Registration) and also a count of the records that were most recently updated (Record Count By Last File Date) based on a user specified date range.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [US] [Enter]
1 USER REPORT
2 USER REPORT BY ACTIVITY INDEX
3 USER SUMMARY
SELECTION # > [3] [Enter]
BEGINNING DATE <1/1/93> [Enter]
ENDING DATE <TODAY> [1/6/93] [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
RECORD COUNT BY DATE OF REGISTRATION |
|
|
1/3/93 |
13 |
|
1/4/93 |
3 |
|
1/5/93 |
1 |
|
1/6/93 |
9 |
|
---------------------------------------------------- |
|
|
TOTAL |
26 |
|
USER COUNT BY DATE OF REGISTRATION |
|
|
USER: SANDIEGO,CARMEN |
14 |
|
USER: FINCH,ROBIN |
9 |
|
USER: JONES,SANDRA |
3 |
|
---------------------------------------------------- |
|
|
TOTAL |
26 |
|
RECORD COUNT BY LAST FILE DATE |
|
|
1/3/93 |
11 |
|
1/4/93 |
3 |
|
1/5/93 |
4 |
|
1/6/93 |
12 |
|
----------------------------------------------------- |
|
|
TOTAL |
30 |
|
USER COUNTY BY LAST FILE DATE |
|
|
USER: SANDIEGO,CARMEN |
16 |
|
USER: FINCH,ROBIN |
10 |
|
USER: JONES,SANDRA |
4 |
|
----------------------------------------------------- |
|
|
TOTAL |
30 |
PRINT RECORD
To print a record that has previously been filed.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [PRI] [Enter] NT RECORD
FILE# OR INDEX TO SEARCH > [2233] [Enter]
# NAME DATE FILE# NEXT SKIPPED
----------------------------------------------------------------------------------------------------
FOUSE, CHRISTINA LANETTE 2/12/93 2233
IS THIS THE PERSON? <Y> [Enter]
RETRIEVING DATA .........
OUTPUT DEVICE <P> [Enter]
See following page for sample of blank birth certificate.
Note: Sample of blank birth certificate
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
SCRATCH RECORD
To remove a baby's record. Access to this procedure is limited by a special password. See your System Manager.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [SC] [Enter] RATCH RECORD
Note: You must have access to the special password to delete records. See your System Manager.
PASSWORD> [Password] [Enter]
FILE# OR INDEX TO SEARCH > [2233] [Enter]
# NAME DATE FILE# NEXT SKIPPED
----------------------------------------------------------------------------------------------------
FOUSE, CHRISTINA LANETTE 2/12/93 2233
IS THIS THE PERSON? <Y> [Enter]
SCRATCH FOUSE, CHRISTINA LANETTE? <N> [Y] [Enter]
SCRATCHED.
SCRATCH ANOTHER <N> [Enter]
HOSPITAL BIRTH RECORD OPTION > AVSS Quick Reference User's Manual
RETURN TO TABLE OF CONTENTS
MODIFY USER LISTS
Please see HOSPITAL BIRTH RECORD OPTION, ATTENDANT LIST for additions, changes, and deletions to an attendant. This suboption may be used to add, change, delete or list user-defined attendants, or certifiers, etc. Keeping this list current reduces the amount of time you may spend typing in this repetitive data.
ADDING A NEW CERTIFIER/ATTENDANT NAME
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [M] [Enter] ODIFY USER LISTS
CALIST. LIST TO EDIT > [^L] [Enter]
ATTENDANT LIST (MD)
CERTIFIER LIST (ADMIN)
REPORTER LIST
PEDIATRICIAN LIST
PRENATAL CARE PROVIDER LIST
DELIVERY NURSE LIST
FUNERAL DIRECTOR LIST
EMBALMER LIST
DISPOSTION LIST
CERTIFIER LIST (DEATHS)
CORONER LIST
CALIST. LIST TO EDIT > [CE] [Enter]
1. CERTIFIER LIST (ADMIN)
2. CERTIFIER LIST (DEATHS)
SELECTIONS # > [1] [Enter] CERTIFIER LIST (ADMIN)
CACE. ATTENDANT'S LAST NAME > [PATILLO] [Enter]
CAFN. FIRST NAME > [ELIZABETH] [Enter]
CAMI. MIDDLE INITIAL > [R] [Enter]
CATI. CERTIFIER TITLE > [MED REC CLK] [Enter]
PATILLO,ELIZABETH R,MED REC CLK
1234567890123456789012345678901
Note: If you receive the following message:
*** WARNING *** THIS ENTRY IS TOO LONG (MAX=27).
PLEASE EDIT THE ITEMS AND REMOVE 4 CHARACTERS.
Note: AVSS will re-prompt you for the certifier's data, allowing you to make the necessary changes.
EDITING A CERTIFIER'S/ATTENDANT'S INFORMATION
Please see HOSPITAL BIRTH RECORD OPTION, ATTENDANT LIST for changes to an attendant. If you need to make minor changes in a certifier's information, such as replacing, inserting or deleting a few characters, follow the instructions below. However, if there are major changes, it is usually easier to completely delete the old information (see HOSPITAL BIRTH RECORD OPTION, MODIFY USER LISTS, DELETING A CERTIFIER/ATTENDANT) and then completely re-enter the new information (see HOSPITAL BIRTH RECORD OPTION, MODIFY USER LISTS, ADDING A NEW CERTIFIER/ATTENDANT NAME).
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [M] [Enter] ODIFY USER LISTS
CALIST. LIST TO EDIT > [CE] [Enter]
1. CERTIFIER LIST (ADMIN)
2. CERTIFIER LIST (DEATHS)
SELECTIONS # > [1] [Enter] CERTIFIER LIST (ADMIN)
CACE. CERTIFIER'S LAST NAME > [PA] [Enter]
Note: You may type the first two or three letters of the certifier's last name.
IS THIS THE PERSON <Y> [Enter]
PA1 =PATILLO,ELIZABETH R,MR CLK
PA1 =
Note: First use the space bar to move the cursor so it is directly underneath the character(s) you want to replace or delete, or just in front of where you want to insert new characters. Type one of the following codes::
I (Insert)
R (Replace)
D (Delete)
Refer to the following examples:
EXAMPLE #1, Inserting Characters
PA1 =PATILLO,ELIZABETH,MR CLK
PA1 = IED [Enter]
PA1 =PATILLO,ELIZABETH,MEDR CLK
PA1 = [Enter]
EXAMPLE #2, Replacing Characters:
PA1 =PATILLO,ELIZABETH,MEDR CLK
PA1 = RS [Enter]
PA1 =PATILLO,ELISABETH T,MEDR CLK
PA1 = [Enter]
EXAMPLE #3, Deleting Characters:
PA1 =PATILLO,ELISABETH,MEDR CLK
PA1 = D D D D [Enter]
PA1 =PATILLO,BETH,MEDR CLK
PA1 = [Enter]
LIST CERTIFIERS/ATTENDANTS
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [M] [Enter] ODIFY USER LISTS
CALIST. LIST TO EDIT > [CE] [Enter]
1. CERTIFIER LIST (ADMIN)
2. CERTIFIER LIST (DEATHS)
SELECTIONS # > [1] [Enter] CERTIFIER LIST (ADMIN)
CACE. CERTIFIER'S LAST NAME > [^L] [Enter] (Use the F3 key)
OUTPUT DEVICE <T>
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
JO0 =JONES,SANDRA,BIRTH CLERK |
CACE. CERTIFIER'S LAST NAME > [Enter]
CALIST. LIST TO EDIT > [Enter]
HOSPITAL BIRTH RECORD OPTION >
DELETING A CERTIFIER/ATTENDANT
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [M] [Enter] ODIFY USER LISTS
CALIST. LIST TO EDIT > [CE] [Enter]
1. CERTIFIER LIST (ADMIN)
2. CERTIFIER LIST (DEATHS)
SELECTIONS # > [1] [Enter] CERTIFIER LIST (ADMIN)
CACE. CERTIFIER'S LAST NAME > [TW] [Enter] OMNE,OLGA,MR DIRECTOR
IS THIS THE PERSON <Y> [Enter]
TW0 =TWOMNE,OLGA,MR DIRECTOR
TW0 =[K] [Enter] OK TO DELETE? [Y] [Enter]
CACE. CERTIFIER'S LAST NAME > [Enter]
CALIST. LIST TO EDIT > [Enter]
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
OLD LIST TO BE SENT TO HEALTH DEPARTMENT
The completed Hospital Birth Records are sent to the Local Registration District. A listing of the completed records can be created to send with the certificates. This listing is created from the records that have not yet been batched. This list provides you with an audit trail of the records you have sent to your Local Registration District and the date that they were completed and sent. A record that has been selected for this list is flagged as 'SENT' and access to this record becomes restricted. The message ACCESS TO THIS CERTIFICATE IS RESTRICTED is displayed when you try to edit or print a record that has been previously put on a list. (See PROCESS REGISTRAR REFUSED RECORDS)
SELECTING RECORDS FOR LIST
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [L] [Enter] IST TO BE SENT TO HEALTH DEPARTMENT
ENTER S)ELECT, R)EMOVE, D)ISPLAY, P)RINT, OR Q)UIT > [S] [Enter]
PLEASE ENTER '^' WHEN YOU HAVE COMPLETED YOUR SELECTIONS.
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
------------------------------------------------------------------------------------------------------
1) JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter]
PLEASE ENTER '^' WHEN YOU HAVE COMPLETED YOUR SELECTIONS.
FILE# OR INDEX TO SEARCH > [2233] [Enter]
# NAME DATE FILE# NEXT SKIPPED
--------------------------------------------------------------------------------------------------
1) FOUSE, CHRISTINA LANETTE 02/12/1993 2233
IS THIS THE PERSON? <Y> [Enter]
PLEASE ENTER '^' WHEN YOU HAVE COMPLETED YOUR SELECTIONS.
Note: Included below are several examples of records which are not available to be added to this list:
FILE# OR INDEX TO SEARCH > [6961] [Enter]
# NAME DATE FILE# NEXT SKIPPED
-----------------------------------------------------------------------------------------------------
1) ALEXANDER, JANE MARIE 03/07/1993 6961 MLN
IS THIS THE PERSON? <Y> [Enter]
FORM HAS BEEN ^FILED, CANNOT SEND TO HEALTH DEPT.
PLEASE ENTER '^' WHEN YOU HAVE COMPLETED YOUR SELECTIONS.
FILE# OR INDEX TO SEARCH > [5542] [Enter]
# NAME DATE FILE# NEXT SKIPPED
------------------------------------------------------------------------------------------------
1)BACON, EMILY JOY 02/28/1993 5542
IS THIS THE PERSON? <Y> [Enter]
RECORD HAS ALREADY BEEN SENT. NOT ADDED TO LIST.
PLEASE ENTER '^' WHEN YOU HAVE COMPLETED YOUR SELECTIONS.
FILE# OR INDEX TO SEARCH > [^] [Enter]
DISPLAYING RECORDS ON LIST
ENTER S)ELECT, R)EMOVE, D)ISPLAY, P)RINT, OR Q)UIT > [D] [Enter]
ALPHABETIC LIST FOR TEST HOSPITAL DATE: 3/5/93
# SEX LAST, FIRST MIDDLE EVENT-DATE FILE# SKIPPED
----------------------------------------------------------------------------------------------
1 M JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
2 F FOUSE, CHRISTINA LANETTE 02/12/1993 2233
ENTER S)ELECT, R)EMOVE, D)ISPLAY, P)RINT, OR Q)UIT >
REMOVING RECORDS FROM LIST
ENTER S)ELECT, R)EMOVE, D)ISPLAY, P)RINT, OR Q)UIT > [R] [Enter]
FILE# OR INDEX TO SEARCH > [6960] [Enter]
# NAME DATE FILE# NEXT SKIPPED
---------------------------------------------------------------------------------------------
1) JONES, JOHN PAUL 03/04/1993 6960 12B,13D,TYPE,23A,23B
IS THIS THE PERSON? <Y> [Enter] JONES, JOHN PAUL REMOVED
ENTER S)ELECT, R)EMOVE, D)ISPLAY, P)RINT, OR Q)UIT >
PRINTING RECORDS ON LIST
ENTER S)ELECT, R)EMOVE, D)ISPLAY, P)RINT, OR Q)UIT > [P] [Enter]
OUTPUT DEVICE <P> [Enter]
ENTER S)ELECT, R)EMOVE, D)ISPLAY, P)RINT, OR Q)UIT > [Q] [Enter]
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
ATTENDANT LIST
To add, change, delete or list the Attendants (field 13D) that are specific to your facility. Maintaining a current list of your attendants reduces the amount of time you may spend typing in this repetitive data.
ADDING A NEW ATTENDANT
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [AT] [Enter] TTENDANT LIST
ATTENDANT LIST FUNCTION > [^L] [Enter]
ENTER 'A' TO ADD A NEW ATTENDANT,
'L' TO LIST THE ATTENDANTS,
'E' TO EDIT AN ATTENDANT,
'D' TO DELETE AN ENTRY.
ATTENDANT LIST FUNCTION > [A] [Enter]
LAST NAME > [HARVEY] [Enter]
FIRST NAME > [PAUL] [Enter]
TITLE > [MD] [Enter] M.D. (MEDICAL DOCTOR OR MD) (1)
ADDRESS > [123 MAIN ST,MONTCLAIR] [Enter]
LICENSE NUMBER > [A12345] [Enter]
ADDED: HARVEY,PAUL,MD,123 MAIN ST,MONTCLAIR;;A12345;1
Note: If you receive the following message, AVSS will re-prompt you for the Attendant's data, allowing you
to make the necessary changes:
NAME/ADDRESS INFORMATION TOO LONG BY X CHARACTERS.
ABBREVIATE AS NECESSARY.
LIST ATTENDANTS
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [AT] [Enter] TTENDANT LIST
ATTENDANT LIST FUNCTION > [L] [Enter] IST
CURRENT ATTENDANT LIST:
OUTPUT DEVICE <T> [Enter]
|
BARBOSA,JUAN,MD,810 EAST CHASTAIN,SAN FERNANDO A-32474 |
EDIT AN ATTENDANT
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [AT] [Enter] TTENDANT LIST
ATTENDANT LIST FUNCTION > [E] [Enter] DIT
ATTENDANT'S LAST,FIRST NAME > [HAR] [Enter]
1 HARVEY,PAUL,MD,123 MAIN ST,MONTCLAIR A12345
IS THIS THE ATTENDANT <Y> [Enter]
Note: Make changes to any fields, as necessary:
LAST NAME <HARVEY> [Enter]
FIRST NAME <PAUL> [Enter]
TITLE <MD> [FIR] [Enter] FIREMAN (C.P.T. CERTIFIED) (6)
ADDRESS<123 MAIN ST,MONTCLAIR> [Enter]
LICENSE NUMBER <A12345> [FM843] [Enter]
REMOVED: HARVEY,PAUL,MD,123 MAIN ST,MONTCLAIR;;A12345;1
ADDED: HARVEY,PAUL,FIREMAN,123 MAIN ST,MONTCLAIR;;FM843;6
DELETING AN ATTENDANT
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [AT] [Enter] TTENDANT LIST
ATTENDANT LIST FUNCTION > [D] [Enter] ELETE
ATTENDANT'S LAST,FIRST NAME > [HAR] [Enter]
1 HARVEY,PAUL,MD,123 MAIN ST,MONTCLAIR A12345
IS THIS THE ATTENDANT <Y> [Enter]
DELETE HARVEY,PAUL,FIREMAN
ARE YOU SURE <N> [Y] [Enter]
DELETED.
ATTENDANT LIST FUNCTION >
RETURN TO TABLE OF CONTENTS
PROCESS REGISTRAR REFUSED RECORDS
To allow access to a record that has been previously restricted. A record that has been selected for the LIST TO BE SENT TO THE HEALTH DEPT is flagged as 'SENT' and access to this record becomes restricted. The message ACCESS TO THIS CERTIFICATE IS RESTRICTED is displayed when you try to edit or print a record that has been selected for the LIST TO BE SENT TO THE HEALTH DEPT.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [PRO] [Enter] CESS REGISTRAR REFUSED RECORDS
FILE# OR INDEX TO SEARCH > [5542] [Enter]
# NAME DATE FILE# NEXT SKIPPED
------------------------------------------------------------------------------------------------------
1)BACON, EMILY JOY 02/28/1993 5542
IS THIS THE PERSON? <Y> [Enter]
CERTIFICATE RETURNED TO HOSPITAL.
PROCESS ANOTHER? <N> [Enter]
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
VERIFICATION LETTER
A complimentary letter provided to parents by the hospital. This is not a legal document. The letter contains non-confidential birth information. The standard AVSS Verification Letter may be printed on plain white paper, or a customized Verification Letter can be printed using hospital letterhead or any other stationery of your choice.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [VE] [Enter] RIFICATION LETTER
FILE# OR INDEX TO SEARCH > [5542] [Enter]
# NAME DATE FILE# NEXT SKIPPED
--------------------------------------------------------------------------------------------------------
1)BACON, EMILY JOY 02/28/1993 5542
IS THIS THE PERSON? <Y> [Enter]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [P] [Enter]
Note: Sample of letter with hospital address printed by AVSS.
TEST HOSPITAL 4/1/93
123 MAIN ST.
RESEDA, CA
--------------------------------------------------------------------------------------------------------
OUR MEDICAL RECORDS INDICATE THAT THE FOLLOWING CHILD:
EMILY JOY BACON
WAS BORN IN THIS FACILITY
ON FEBRUARY 28, 1993 AT 0837 HOURS
MOTHER'S MAIDEN NAME: GINA MARIE CALLAHAN
MOTHER'S BIRTH PLACE: CALIFORNIA DOB: 12/23/63
FATHER'S NAME: WILLIAM ARTHUR BACON
FATHER'S BIRTH PLACE: MICHIGAN DOB: 1/9/56
SEX OF CHILD: FEMALE
BIRTH ATTENDANT: NANCY C BOWLES, CNM
------------------------------------------------
HOSPITAL REPRESENTATIVE
HOSPITAL BIRTH RECORD OPTION >
Note: Sample of letter with your hospital letterhead.
|
|
DUPLICATE RECORD REPORT BASED ON NAME
This report will list babies who might possibly have been entered more than once. The report looks at the babies' name and the date of birth to make this determination.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [DUP] [Enter] LICATE RECORD REPORT BASED ON NAME
FROM <%> [ENTER] THRU <z> [Enter]
FROM EVENT DATE <1/1/93> [Enter] THRU EVENT DATE <TODAY> [ENTER]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
LAST, FIRST MIDDLE DATE FILE # ORDER/MULT |
|
----------------------------------------------- |
|
CHICKEN, MARK LOUIS 3/20/93 8383 ?/1 |
|
CHICKEN, MARK LOUIS 3/20/93 8384 ?/1 |
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
LIST TO BE SENT TO HEALTH DEPARTMENT
The completed Hospital Birth Records are sent to the Local Registration District. A listing of the completed records can be created to send with the certificates. This listing is created from the records that have not yet been batched and are still flagged as "UNSENT". This list provides you with an audit trail of the records you have sent to your Local Registration District and the date that they were completed and sent. A record that has been selected for this list is flagged as 'SENT' and access to this record becomes restricted. The message ACCESS TO THIS CERTIFICATE IS RESTRICTED is displayed when you try to edit or print a record that has been previously put on a list. (See PROCESS REGISTRAR REFUSED RECORDS)
SELECTING RECORDS FOR LIST
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [L] [Enter] IST TO BE SENT TO HEALTH DEPARTMENT
THIS OPTION CAN CREATE A NEW LIST TO BE SENT TO THE HEALTH DEPARTMENT OR
RE-PRINT A REPORT FROM THE PAST.
CREATE NEW LIST <Y> [Enter]
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [Enter]
S: SELECT RECORDS TO BE INCLUDED/EXCLUDED IN THE LIST.
D: DISPLAY RECORDS CURRENTLY IN THE LIST.
P: PRINT THE LIST.
NOTE: RECORDS WILL BE MARKED AS 'SENT' ONLY AFTER BEING PRINTED.
Q: QUIT THIS FUNCTION AND RETURN TO THE SUB-OPTION MENU.
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [S] [Enter]
SEX LAST, FIRST MIDDLE EVENT-DATE FILE# SKIPPED
--------------------------------------------------------------------------------------------------------------------
F VASQUEZ,MARRINA JASMINE 3/1/93 5720
INCLUDE (Y/N/Q) <N> [Y] [Enter] RECORD INCLUDED.
F VINING,SHANTELL TRANICE 3/2/93 6500
INCLUDE (Y/N/Q) <N> [Y] [Enter] RECORD INCLUDED.
M JONES,JOHN PAUL 3/4/93 6960 12B,13D,TYPE,23A,23B
INCLUDE (Y/N/Q) <N> [Y] [Enter] RECORD INCLUDED.
F ALEXANDER,JANE MARIE 3/7/93 6961
INCLUDE (Y/N/Q) <N> [Enter]
NO MORE UNSENT RECORDS.
DISPLAYING RECORDS ON LIST
Note: Display the records you have selected before printing the final list. After selecting the records as explained above, continue with the display option as follows:.
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [D] [Enter]
|
ALPHABETIC LIST FOR AVSS TEST HOSPITAL DATE: 3/8/93 |
REMOVING RECORDS FROM LIST
Note: If after the records have been displayed, there is a record you wish to remove, continue as follows. All unsent records will be listed again and you will choose the records that should be included in the list.
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [S] [Enter]
SEX LAST, FIRST MIDDLE EVENT-DATE FILE# SKIPPED
------------------------------------------------------------------------------------------------------------
VASQUEZ,MARRINA JASMINE 3/1/93 5720
INCLUDE (Y/N/Q) <N> [Y] [Enter] RECORD INCLUDED.
F VINING,SHANTELL TRANICE 3/2/93 6500
INCLUDE (Y/N/Q) <N> [Y] [Enter] RECORD INCLUDED.
M JONES,JOHN PAUL 3/4/93 6960 12B,13D,TYPE,23A,23B
INCLUDE (Y/N/Q) <N> [Enter]
F ALEXANDER,JANE MARIE 3/7/93 6961
INCLUDE (Y/N/Q) <N> [Enter]
NO MORE UNSENT RECORDS.
Note: Display the selected records again, then continue with printing the final list. Once this list has been printed, records will be marked as 'sent' and cannot be removed from the list.
PRINTING RECORDS ON LIST
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [P] [Enter]
OUTPUT DEVICE <P> [Enter]
|
ALPHABETIC LIST FOR AVSS TEST HOSPITAL DATE: 3/8/93 |
ENTER S)ELECT, D)ISPLAY, P)RINT, OR Q)UIT > [Q] [Enter]
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
GENERATE HOSPITAL CBC FILE
This option will allow you to create an ASCII file of your hospital records. This file can be written to the AVSS directory on your hard drive or to a diskette in a floppy drive.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [GE] [Enter] NERATE HOSPITAL CBC FILE
INITIALIZING�������
THE FOLLOWING SITES / FORMS WILL BE OUTPUT :
INCLUSIONS:
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [1/1/92] [Enter]
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [12/31/92] [Enter]
INCLUSIONS:
ENTER BEGINNING VALUE FOR DATE OF BIRTH > [Enter]
EXCLUSIONS:
ENTER BEGINNING VALUE FOR DATE OF BIRTH > [Enter]
OUTPUT FILE VARIABLES WRITTEN <N> [Enter]
Note: The file numbers will be displayed on your terminal when a 'Y' is entered here and the report is run in
the foreground.
RUN IN THE BACKGROUND <Y> [Enter]
SOC. SAVE OUTPUT CODE' <TAPE01> [Enter]
Note: When the report is run in the foreground, the records being written to the file will be displayed on
the terminal rather than being saved to a report for later viewing.
WHEN FINISHED, YOUR OUTPUT CAN BE VIEWED BY USING 'OUTPUT SAVED REPORT'
UNDER THE REPORT GENERATOR OPTION.
INSERT PC-DOS FILE AND HIT RETURN >
Note: If you are writing the file to a floppy drive, you would insert a diskette into that drive at this time.
ENTER OUTPUT FILE NAME > [CBC92.DAT] [Enter]
Note: The output file name should be 8 characters or less, and can be any name of your choice. An extension
to the file name such as .DAT is optional.
TAPE GENERATION RUNNING IN THE BACKGROUND.
EXIT
RETURN TO TABLE OF CONTENTS
HOSPITAL UNSENT LIST OF INCOMPLETES
A report listing records which are not complete and ready to be added to the LIST TO BE SENT TO THE HEALTH DEPT.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [HO] [Enter] SPITAL UNSENT LIST OF INCOMPLETES
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [Enter] (1/1/93)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [Enter] (4/1/93)
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
INCOMPLETE RECORDS NOT SENT TO HEALTH DEPARTMENT |
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
NEWSPAPER ANNOUNCEMENT REPORT
A report containing non-confidential information. This information is usually provided as a courtesy to newspapers by the hospital for birth announcements.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [NE] [Enter] WSPAPER ANNOUNCEMENT REPORT
DISPLAY MOTHER'S MAIDEN NAME <Y> [Enter]
ENTER BEGINNING VALUE FOR DATE OF BIRTH < 1/1/93 > [3/1/93] [Enter]
ENTER ENDING VALUE FOR DATE OF BIRTH < T > [3/7/93] [Enter]
|
BIRTHDATE PARENT'S NAME SEX |
HOSPITAL BIRTH RECORD OPTION >
RETURN TO TABLE OF CONTENTS
HP LASERJET FORM ALIGNMENT
This option allows the user to make adjustments to the print positions on the birth certificate. If the print on the certificate needs to be moved left or right, up or down, or both, the user can do this. Adjustments made UP or DOWN can be done in increments of half (.5 and 1.5) and whole lines (1 and 2). Adjustments made LEFT or RIGHT can be in increments of whole spaces only (1 or 2). These adjustments are not for specific fields but for the entire birth certificate.
SYSTEM OPTION > [H] [Enter] OSPITAL BIRTH RECORD
HOSPITAL BIRTH RECORD OPTION > [HP] [Enter] LASER JET FORM ALIGNMENT
ENTER DEVICE <1> [Enter]
Note: If you see the message LASER JET PRINTER NOT SPECIFIED, your printer setup is not defined for a laser printer. See your System Manager.
ADJUST PRINT (U)P OR (D)OWN > [U] [Enter]
HOW MANY LINES (.5 1 1.5 2) > [.5] [Enter]
ADJUST PRINT (L)EFT OR (R)RIGHT > [R] [Enter]
HOW MANY SPACES (1 2) [R] [Enter]
ADJUSTMENT SUCCESSFUL.
Note: If you see the message VERTICAL ADJUSTMENT OUT OF RANGE. or HORIZONTAL ADJUSTMENT OUT OF RANGE., you have requested an adjustment which is not possible. See your System Manager.
RETURN TO TABLE OF CONTENTS
MAILBOX
This option provides a way of communicating messages between AVSS users of the same computer system. If another user has sent you mail, AVSS will notify you when you sign-on. Your system manager can leave a message to all users on your system. This message will appear on every user's screen as soon as they sign-on. Messages may be printed to your screen or sent to a printer. The messages in your mailbox will remain on your system until you delete them. You will also be able to check a message that you have sent to another user to see if that user has read the message yet.
RETURN TO TABLE OF CONTENTS
SEND MAIL
SYSTEM OPTION > [M] [Enter] AILBOX OPTION
MAILBOX OPTION > [S] [Enter] END MAIL
ADDRESSEE
NAME (LAST,FIRST) > [JONES] [Enter]
ID# A/D LAST,FIRST,TITLE ACKNOWLEDGE CLASSIFICATION SITE
---------------------------------------------------------------------------------------------------------
2 A JONES,SANDRA,BIRTH CLERK SANDY HOSPITAL DATA ENTRY CNTY-19|HOSP-123
IS THIS THE PERSON <Y> [Enter]
ENTER MESSAGE:
EXAMPLE:
1 =DEPARTMENT MEETING AT 4:00PM TODAY. [Enter]
2 =PLEASE BRING YOUR NOTES ON THE TURNAROUND TIME PROJECT. [Enter]
3 =THANKS! [Enter]
4 = [Enter]
|
MAIL FOR JONES,SANDRA,BIRTH CLERK |
OK? <Y> [Enter]
DESCRIPTION = [DEPT MEETING] [Enter]
SEND SAME MESSAGE TO ANOTHER USER <N> [Y] [Enter]
NEXT ADDRESSEE
NAME (LAST,FIRST) > [FIN,ROB] [Enter]
ID# A/D LAST,FIRST,TITLE ACKNOWLEDGE CLASSIFICATION SITE
---------------------------------------------------------------------------------------------------------------
8 A FINCH,ROBIN,BIRTH CLERK ROBIN HOSPITAL DATA ENTRY CNTY-19|HOSP-123
IS THIS THE PERSON <Y> [Enter]
|
MAIL FOR FINCH,ROBIN,BIRTH CLERK |
OK? <Y> [Enter]
DESCRIPTION = [DEPT MEETING] [Enter]
SEND SAME MESSAGE TO ANOTHER USER <N> [Enter]
SEND A DIFFERENT MESSAGE
ADDRESSEE
NAME (LAST,FIRST) > [Enter]
MAILBOX OPTION >
RETURN TO TABLE OF CONTENTS
PRINT MAIL
MESSAGES, MANAGER'S
Note: When you sign-on, MANAGER'S MESSAGES appear immediately.
|
GOOD MORNING ROBIN |
SYSTEM OPTION > [M] [Enter] AILBOX OPTION
MAILBOX OPTION > [P] [Enter] RINT MAIL
PRINT MANAGER'S MESSAGES <N> [Y] [Enter]
PRINT MESSAGES > [^L]
1 WILSON,DENNIS,SITE SYSTEM MANAGER 3/30/93 10:18 AM
DESCRIPTION: BACKUP SCHEDULE
PRINT MESSAGES > [1]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your mail to print on your printer.
|
1 WILSON,DENNIS,SITE SYSTEM MANAGER 3/30/93 10:18 AM |
MESSAGES, USER'S
Note: When you log-on to AVSS, you will be notified if you have NEW or OLD mail.
|
GOOD MORNING ROBIN, YOU HAVE NEW MAIL |
SYSTEM OPTION > [M] [Enter] AILBOX OPTION
MAILBOX OPTION > [P] [Enter] RINT MAIL
PRINT MESSAGES > [^L] [Enter]
1 SANDIEGO,CARMEN,HOSPITAL SYSTEM MANAGER 4/1/93 10:22AM
DESCRIPTION: DEPT MEETING
2 JONES,SANDRA,BIRTH CLERK 4/1/93 10:30AM
DESCRIPTION: HAPPY BIRTHDAY
PRINT MESSAGES > [1] [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your mail to print on your printer.
|
1 SANDIEGO,CARMEN,HOSPITAL SYSTEM MANAGER 4/1/93 10:22AM ***UNREAD*** |
PRINT MESSAGES >
RETURN TO TABLE OF CONTENTS
DELETE MAIL
MESSAGES, MANAGER'S
GOOD MORNING ROBIN
TODAY IS THURSDAY 4/1/93 AT 9:22 AM
|
*** MANAGER'S MESSAGES: |
SYSTEM OPTION > [M] [Enter] AILBOX OPTION
MAILBOX OPTION > [D] [Enter] ELETE MAIL
DELETE MANAGER'S MESSAGES MESSAGES <N> [Y] [Enter]
DELETE MESSAGES >[^L] [Enter]
1 WILSON,DENNIS,SITE SYSTEM MANAGER 3/30/93 10:18 AM
DESCRIPTION: BACKUP SCHEDULE
DELETE MESSAGES >[1] [Enter]
1 WILSON,DENNIS,SITE SYSTEM MANAGER 3/30/93 10:18 AM
DESCRIPTION: BACKUP SCHEDULE
OK TO DELETE <N> [Y] [Enter]
1 DELETED
DELETE MESSAGES > [Enter]
MAILBOX OPTION >
MESSAGES, USER'S
SYSTEM OPTION > [M] [Enter] AILBOX OPTION
MAILBOX OPTION > [D] [Enter] ELETE MAIL
DELETE MESSAGES >[^L] [Enter]
1 SANDIEGO,CARMEN,HOSPITAL SYSTEM MANAGER 4/1/93 10:22AM
DESCRIPTION: DEPT MEETING
2 JONES,SANDRA,BIRTH CLERK 4/1/93 10:30AM
DESCRIPTION: HAPPY BIRTHDAY
DELETE MESSAGES > [2] [Enter]
2 JONES,SANDRA,BIRTH CLERK 4/1/93 10:30AM
DESCRIPTION: HAPPY BIRTHDAY
OK TO DELETE <N> [Y] [Enter]
2 DELETED
DELETE MESSAGES > [1] [Enter]
1 SANDIEGO,CARMEN,HOSPITAL SYSTEM MANAGER 4/1/93 10:22AM
DESCRIPTION: DEPT MEETING
OK TO DELETE <N> [Y] [Enter]
1 DELETED
ALL MESSAGES DELETED
MAILBOX OPTION >
RETURN TO TABLE OF CONTENTS
REPORT STATUS OF SENT MAIL
SYSTEM OPTION > [M] [Enter] AILBOX OPTION
MAILBOX OPTION > [R] [Enter] EPORT STATUS OF SENT MAIL
|
MAIL TO: SANDIEGO,CARMEN |
MAILBOX OPTION >
RETURN TO TABLE OF CONTENTS
CHANGE YOUR PASSWORD
In order to insure the security of your AVSS system, you will be alerted when you are required to change your password. Changing your password regularly prevents others from learning and using your password to gain access to AVSS.
SYSTEM OPTION > [Y] [Enter] OUR PASSWORD OPTION
YOUR PASSWORD OPTION > [C] [Enter] HANGE YOUR PASSWORD
Note: Enter the password that you are currently using. In other words, enter the same password that you used to get into AVSS. The passwords that you type in will not be displayed on the screen.
ENTER CURRENT PASSWORD > [BABIES] [Enter]
ENTER DESIRED PASSWORD > [NURSERY] [Enter]
Note: Enter your new password. This must be different from your current password.
AGAIN > [NURSERY] [Enter]
Note: At the AGAIN prompt, you must enter the exact password that you put in at the ENTER DESIRED PASSWORD prompt. If it is not exactly the same, AVSS will not allow you to change your password.
PASSWORD HAS BEEN CHANGED!
CONTACT PHONE NUMBER <> [213-555-2222] [Enter]
Note: Enter the phone number where you can normally be reached at work.
YOUR PASSWORD OPTION >
RETURN TO TABLE OF CONTENTS
REPORT GENERATOR
The various Report Generator options allow hospital personnel to make use of the valuable demographic and medical data contained in the birth certificate. Ad hoc queries and standard reports including formatted form letters, listings, cross-tabulations, and summary reports are available.
RETURN TO TABLE OF CONTENTS
QUERY DATABASE
Querying a database may be used to search the database using one or more fields from the birth certificate. The resulting report will display the records that matched the criteria you requested. Included below are several examples of various "queries" which you can try.
EXAMPLE #1 - SEX OF CHILD:
SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [Q] [Enter] UERY DATABASE
INITIALIZING...
FORM. SELECTION > [HCA] [Enter] = HOSPITAL BIRTH RECORD
FORM. SELECTION > [Enter]
XIND. SITE CODES > [123] [Enter]
Note: Enter the three digit code for your hospital. It is located on the bottom, left-hand side in box A of a completed birth certificate.
XIND. SITE CODES > [Enter]
THE FOLLOWING SITES / FORMS WILL BE REPORTED ON:
123 HCA
Note: Enter the birth certificate field number that you want to ask about or if you're unsure, you can get a complete list of fields to choose from typing ^L or using the F3 key.
LEVEL 1: FIELD TO BE REPORTED ON > [2] [Enter] (SEX OF CHILD)
LEVEL 1: PLEASE ENTER SPECIFIC VALUE (S) > [Enter]
INDEX TO SEARCH <DATE OF BIRTH> [Enter]
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [2/1/93] [Enter] (2/1/93)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [Enter] (4/1/93)
DO YOU WANT TO FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY <N> [Enter]
Note: Enter a "Y" here if you wish to see the record number for each match in your query.
SAVE THESE COMMANDS FOR THE REPORT GENERATOR <N> [Enter]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
Note: You can run this query in the background, if you wish. (See REPORT GENERATOR, GENERATE REPORT- RUNNING A REPORT IN THE BACKGROUND.)
SAVE THE OUTPUT FROM THIS REPORT <N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
SEARCHING DATABASE XXXXXXX |
DO YOU WISH TO GROUP,SEE DISTINCT VALUES,CONTINUE OR QUIT (G/V/C/Q) [V] [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
SEX OF CHILD: |
DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE OR QUIT (G/V/C/Q) [Q] [Enter]
REPORT GENERATOR OPTION >
Note: If you want the file numbers of all mothers who were 15 years old or younger and had a baby during the year of 1992:
EXAMPLE #2 - MOTHER'S AGE:
REPORT GENERATOR OPTION > [Q] [Enter] UERY DATABASE
INITIALIZING........
FORM. SELECTION > [HCA] [Enter] = HOSPITAL BIRTH RECORD
FORM. SELECTION > [Enter]
XIND. SITE CODES > [123] [Enter]
XIND. SITE CODES > [Enter]
THE FOLLOWING SITES / FORMS WILL BE REPORTED ON:
123 HCA
LEVEL 1: FIELD TO BE REPORTED ON > [MAGE] [Enter]
LEVEL 1: PLEASE ENTER SPECIFIC VALUE (S) > [1--15] [Enter]
LEVEL 2: FIELD TO BE REPORTED ON > [Enter]
INDEX TO SEARCH <DATE OF BIRTH> [Enter]
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [1/1/92] [Enter] (1/1/92)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [12/31/92] [Enter] (12/31/92)
DO YOU WANT FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY <N> [Y] [Enter]
Note: Enter a "Y" here if you wish to see the record number for each match in your query.
SAVE THESE COMMANDS FOR THE REPORT GENERATOR <N> [Enter]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Y] [Enter]
SOC. SAVE OUTPUT CODE >[MAGE92] [Enter]
ENTER A DESCRIPTION FOR THIS REPORT > [1992 MOTHERS UNDER 15] [Enter]
Note: Saving the output from this report allows you to print the listing now and/or print this listing later (see REPORT GENERATOR,
OUTPUT SAVED REPORT).
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
SEARCHING DATABASE XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX |
DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE, OR QUIT (G/V/C/Q) [V] [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
MOTHER'S AGE AT CHILD'S BIRTH: 1--15...3 SUCCESSES, 113 FAILURES (2.59%) |
Note: The report shows that during 1992, there were 116 birth certificates entered into the computer. Of those 116 certificates, 113 did not match but 3 did match your query. When you asked to see the distinct values AVSS gave you the 3 matched values that are displayed above in the following format:
Mother's age:File #:Site code...How many...Percentage of total FILE # File # (Site code:Form)
DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE, OR QUIT (G/V/C/Q) [Q] [Enter]
REPORT GENERATOR OPTION >
Note: After running the AVSS standard report #HANOMT for the year 1992 (see REPORT GENERATOR, GENERATE REPORT- RUNNING REPORT IN THE FOREGROUND), the report output includes the following:
EXAMPLE #3 - SEARCH FOR COMPLICATION:
|
CONGENITAL ANOMALIES FOR FORM: HCA |
Note: You then wanted to query the database to get the file number for the one birth certificate that listed complication 49 in field 31. Continue as follows:
REPORT GENERATOR OPTION > [Q] [Enter] UERY DATABASE
INITIALIZING........
FORM. SELECTION > [HCA] [Enter] = HOSPITAL BIRTH RECORD
FORM. SELECTION > [Enter]
XIND. SITE CODES > [123] [Enter]
XIND. SITE CODES > [Enter]
THE FOLLOWING SITES / FORMS WILL BE REPORTED ON:
123 HCA
LEVEL 1: FIELD TO BE REPORTED ON > [31] [Enter] ABNORMAL CONDITIONS AND CLINICAL PROCEDURES...
LEVEL 1: PLEASE ENTER SPECIFIC VALUES(S) > [*49] [Enter]
Note: Be sure to type the asterisk (*) in front of the specific value. In this example, AVSS will look for any birth certificate that includes the code 49 in field 31.
LEVEL 2: FIELD TO BE REPORTED ON > [Enter]
INDEX TO SEARCH <DATE OF BIRTH> [Enter]
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [1/1/92] [Enter] (1/1/92)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [12/31/92] [Enter] (12/31/92)
DO YOU WANT FILE VARIABLE VALUES ON ALL RECORDS FOUND DURING THE QUERY <N> [Y] [Enter]
SAVE THESE COMMANDS FOR THE REPORT GENERATOR <N> [Enter]
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT<N> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
SEARCHING DATABASE XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX |
DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE, OR QUIT (G/V/C/Q) [V] [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATING TO THE NEWBORN: *49 ... |
Note: The query found and displayed the occurrence of the codes 49 and 71, which was also in field 31 for this baby.
DO YOU WISH TO GROUP, SEE DISTINCT VALUES, CONTINUE, OR QUIT (G/V/C/Q) [Q] [Enter]
REPORT GENERATOR OPTION >
RETURN TO TABLE OF CONTENTS
GENERATE REPORT - RUNNING A REPORT IN THE FOREGROUND
A report run in the "Foreground" (rather than the "Background") means that the report will tie up your terminal while it is running. You won't be able to use your terminal until the report finishes. Since most reports take only a few minutes to run, this is usually the easiest way to run reports.
SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [G] [Enter] ENERATE REPORT
REP. REPORT > [#H] [Enter]
|
1 #HAGE1X=TEENAGE CROSS TABS BY HOSPITAL |
HIT RETURN TO CONTINUE, Q OR ^Q TO QUIT, OR SELECTION #
> [3] [Enter] #HANOMT = CONGENITAL ANOMALIES BY HOSPITAL
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [1/1/92] [Enter] (1/1/92)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [12/31/92] [Enter] (12/31/92)
RUN THIS REPORT IN THE BACKGROUND <N> [Enter]
SAVE THE OUTPUT FROM THIS REPORT <N> [Y] [Enter]
SOC. SAVE OUTPUT CODE >[HANOMT92] [Enter]
Note: The output code name must be 8 or less, alphanumeric characters.
ENTER A DESCRIPTION FOR THIS REPORT > [1992 CONGENITAL ANOMALIES REPORT] [Enter]
Note: Saving the output from this report allows you to print the listing now and/or print this listing later (see REPORT GENERATOR,
OUTPUT SAVED REPORT).
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
PREPARING REPORT...............................................................................................
EXECUTING REPORT....
REPORT GENERATOR OPTION >
|
CONGENITAL ANOMALIES FOR FORM: HCA |
GENERATE REPORT - RUNNING A REPORT IN THE BACKGROUND
A report run in the "Background" (rather than the "Foreground") means that the report will not tie up your terminal while it is running. You will be able to use your terminal for other AVSS functions. This method is advisable when you feel the report you are about to run may take longer than a few minutes. The length of time will depend on the speed of your computer, the number of births at your hospital, and the time period you are covering.
SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [G] [Enter] ENERATE REPORT
REP. REPORT > [#H] [Enter]
|
1 #HAGE1X=TEENAGE CROSS TABS BY HOSPITAL |
HIT RETURN TO CONTINUE, Q OR ^Q TO QUIT, OR SELECTION #
> [11] [Enter] #HLDCT = LABOR AND DELIVERY COMPLICATIONS/PROCEDURES BY HOSPITAL
ENTER BEGINNING VALUE FOR DATE OF BIRTH <1/1/93> [5/1/92] [Enter] (1/1/92)
ENTER ENDING VALUE FOR DATE OF BIRTH <T> [5/31/92] [Enter] (12/31/92)
RUN THIS REPORT IN THE BACKGROUND <N> [Y] [Enter]
SOC. SAVE OUTPUT CODE >[LDCMP592] [Enter]
Note: The output code name must be 8 or less, alphanumeric characters.
ENTER A DESCRIPTION FOR THIS REPORT > [MAY 1992 L&D COMPLICATIONS] [Enter]
Note: Saving the output from this report allows you to print the listing later (see REPORT GENERATOR, OUTPUT SAVED REPORT).
DELAY UNTIL <NOW> [Enter]
THIS REPORT BEING RUN IN THE BACKGROUND.
EXIT
RETURN TO TABLE OF CONTENTS
OUTPUT SAVED REPORT
Reports that have been run in the background may be retrieved by using this option. The report may be sent to the terminal, printer, or to a file on the hard disk of your computer. The reports may be printed many times until they are deleted.
EXAMPLE #1 - OUTPUT THE DATA FROM THE QUERY SAVED AS 'MAGE92':
SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [O] [Enter] UTPUT SAVED REPORT
ID. ID CODE # <13> [Enter] FINCH,ROBIN,BIRTH CLERK
OUT. OUTPUT REPORT CODE > [^L] [Enter]
Note: Type the first few characters of the code name of the report, or you can get a complete listing of all reports typing ^L or using the F3 key.
HANOMT92=1992 CONGENITAL ANOMALIES REPORT (4/1/92 01:22 PM)
LDCMP592=MAY 1992 L&D COMPLICATIONS (6/14/92 11:55 AM)
MAGE92=1992 MOTHERS UNDER 15-CONGENITAL ANOMALIES (2/21/92 05:11 PM)
OUT. OUTPUT REPORT CODE > [MAGE92] [Enter] 1992 MOTHERS UNDER 15-CONGENITAL ANOMALIES
MAGE92 = 1992 MOTHERS UNDER 15-CONGENITAL ANOMALIES (2/21/92 05:11 PM)
MAGE92 = [Enter]
Note: The above report description may be changed using AVSS Edit Commands. (See BACK COVER)
OUTPUT DEVICE <T> [P] [Enter]
Note: Enter a 'T' as the output device if you would like your listing on your terminal.
Example:
|
116 CERTIFICATES ARE REGISTERED |
REPORT GENERATOR OPTION >
EXAMPLE #2 - OUTPUT THE DATA FROM THE STANDARD REPORT #HLDCT SAVED AS 'LDCMP592':
SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [O] [Enter] UTPUT SAVED REPORT
ID. ID CODE # <13> [Enter] FINCH,ROBIN,BIRTH CLERK
OUT. OUTPUT REPORT CODE > [^L] [Enter]
Note: Type the first few characters of the code name of the report, or you can get a complete listing of all reports typing ^L or using the F3 key.
HANOMT92=1992 CONGENITAL ANOMALIES REPORT (4/1/92 01:22 PM)
LDCMP592=MAY 1992 L&D COMPLICATIONS (6/14/92 11:55 AM)
MAGE92=1992 MOTHERS UNDER 15-CONGENITAL ANOMALIES (2/21/92 05:11 PM)
OUT. OUTPUT REPORT CODE > [LDCMP592] [Enter] MAY 1992 L&D COMPLICATIONS
LDCMP592 =MAY 1992 L&D COMPLICATIONS
LDCMP592 = [Enter]
Note: The above report description may be changed using AVSS Edit Commands. (See BACK COVER)
OUTPUT DEVICE <T> [P] [Enter]
Note: Enter a 'T' as the output device if you would like your listing on your terminal.
Example on following page
LABOR AND DELIVERY COMPLICATIONS/PROCEDURES FOR FORM: HCA
BY HOSPITAL AT: TEST HOSPITAL REPORT CODE: #HLDCT
DATE RANGE: 5/1/92 TO 5/31/92 TODAY: 6/30/92
LABOR AND DELIVERY COMPLICATION/PROCEDURE CODES:
01=PRE-ECLAMPSIA 0 0.00%
02=ECLAMPSIA 0 0.00%
03=SEIZURES DURING LABOR 0 0.00%
04=FETOPELVIC DISPROPORTION 0 0.00%
05=SHOULDER DYSTOCIA 0 0.00%
06=BREECH/ABNORMAL PRESN 7 11.67%
07=PRECIPITOUS LABOR (<3HRS) 1 1.67%
08=PROLONGED LABOR (<20HRS) 1 1.67%
09=OTHER DYSFUNCTIONAL LABOR 2 3.33%
10=PREM RUPT MEMBRNES (>12HRS) 2 3.33%
11=INDUCTION OF LABOR 10 16.67%
12=STIMULATION OF LABOR 21 35.00%
13=ABRUPTIO PLACENTA 1 1.67%
14=PLACENTA PREVIA 0 0.00%
15=OTHER EXCESSIVE BLEEDING 0 0.00%
16=GENITAL HERPES 0 0.00%
17=AMNIONITIS/SEPSIS 0 0.00%
18=FEBRILE (>100F OR >38C) 0 0.00%
19=MECONIUM (MODERATE/HEAVY) 1 1.67%
20=CORD PROLAPSE 0 0.00%
21=FETAL DISTRESS 5 8.33%
22=ANESTHETIC COMPLICATIONS/PROCEDURES 0 0.00%
23=UNSUCCESSFUL VBAC 0 0.00%
24=MATERNAL BLOOD TRANSFUSION 0 0.00%
25=MATERNAL TRNSPRT BEF DLVRY 0 0.00%
26=AMNIOCENTESIS 0 0.00%
27=ELECTRONIC FETAL MONITORING 59 98.33%
28=TOCOLYSIS 0 0.00%
29=ULTRASOUND 5 8.33%
30=MATERNAL DEATH 1 1.67%
31=OTHER 3 5.00%
SINGLE COMPLICATION/PROCEDURE BIRTHS 19 31.67%
MULTIPLE COMPLICATION/PROCEDURE BIRTHS 40 66.67%
BIRTHS WITH COMPLICATIONS/PROCEDURES 59 98.33%
NO COMPLICATIONS/PROCEDURES 1 1.67%
UNKNOWN 0 0.00%
---------------------------------------------------------------------------------------------
TOTAL NUMBER OF BIRTHS 60
START: 6/14/92 11:55 AM END: 6/14/92 11:55 AM
REPORT GENERATOR OPTION >
RETURN TO TABLE OF CONTENTS
LIST SAVED REPORTS
The reports that you have run in the background will remain in AVSS so that you can print them later at any time.
SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [L] [Enter] IST SAVED REPORTS
DISPLAY/PRINT REPORT OUTPUT LISTINGS
OUTPUT DEVICE <T> [T] [Enter]
Note: Enter a 'P' as the output device if you would like your listing on your printer.
|
FINCH,ROBIN,BIRTH CLERK (ID=13) |
DELETE SAVED REPORT
The reports that you have run in the background and have reviewed and printed will need to be deleted periodically so that valuable disk space is not wasted.
SYSTEM OPTION > [R] [Enter] EPORT GENERATOR
REPORT GENERATOR OPTION > [D] [Enter] ELETE SAVED REPORTS
FINCH,ROBIN,BIRTH CLERK (ID=13)
ID DATE SIZE NAME DESCRIPTION
-------------------------------------------------------------------------------------------------------
13 4/1/92 100 HANOMT92 1992 CONGENITAL ANOMALIES REPORT (4/1/93 01:22 PM)
DELETE <N> [Enter]
13 6/14/92 237 LDCMP592 MAY 1992 L&D COMPLICATIONS (6/14/93 11:55 AM)
DELETE <N> [Y] [Enter] DELETED.
REPORT GENERATOR OPTION >
RETURN TO TABLE OF CONTENTS
SYSTEM STATUS
Displaying the status of your AVSS system allows you to check the number of jobs which are currently active. Other System Maintenance functions may ask for the JOB NUM, ROUTINE NAME, and DEVICES OWNED, so note the values displayed.
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [SY] [Enter] STEM STATUS
|
MSM - System Job Status |
Note: On your AVSS-PC system, device 1 is always the main screen and keyboard that you use. FSPCTIM is a background job that should always be running.
SYSTEM MAINTENANCE OPTION >
RETURN TO TABLE OF CONTENTS
JOB KILL
If your terminal or printer (device) becomes "locked" or "hung", killing the job associated with that device may be necessary. Find out the Job Number you need to stop by first running System Status to review the jobs that are currently running. (See SYSTEM MAINTENANCE OPTION, SYSTEM STATUS).
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [J] [Enter] OB KILL
MSM - Job Termination/Device Release
Job number to be HALTed? [11] [Enter]
Job #11 being HALTED.
Job #11 has terminated.
Job number to be HALTED? [Enter]
SYSTEM MAINTENANCE OPTION >
RETURN TO TABLE OF CONTENTS
SHUTDOWN AVSS
In order to do a backup or other system maintenance functions, it is necessary to shut down AVSS. Before you do a shutdown, inform anyone else on AVSS and make sure that their jobs are not active.
SHUTTING DOWN AVSS THROUGH SYSTEM MAINTENANCE
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [SH] [Enter] UTDOWN AVSS
|
MSM - System Shutdown |
How long (in seconds) to wait for users to logoff <60>? [0] [Enter]
Do you want to force a shutdown? [Y] [Enter]
System going down immediately.
Exit
SHUTTING DOWN AVSS AT LOG-ON PROMPT
MUMPS OPTION > [SHUTDOWN] [Enter]
OR
START AVSS ? [SHUTDOWN] [Enter]
|
* * * M S M * * * |
How long (in seconds) to wait for users to logoff <60>? [0] [Enter]
Do you want to force a shutdown? [Y] [Enter]
System going down immediately.
Exit
RETURN TO TABLE OF CONTENTS
INITIALIZE MODEM
A modem that may not be working or transmitting data should be reset. Turn the power off then back on. Continue by resetting the modem through AVSS.
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [INI] [Enter] TIALIZE MODEM
INITIALIZE MODEM ON LINE NUMBER > [^L] [Enter]
4 HAYES
INITIALIZE MODEM ON LINE NUMBER > [4] [Enter]
INITIALIZING...
INITIALIZE MODEM ON LINE NUMBER > ] [Enter]
SYSTEM MAINTENANCE OPTION >
RETURN TO TABLE OF CONTENTS
HOW MUCH DISK SPACE REMAINS
As you enter birth certificate information into AVSS, the space that is available decreases. It is important to monitor the space that is available so that you will know when to expand your database or when to delete old records to make space available.
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [H] [Enter] OW MUCH DISK SPACE REMAINS
|
MSM - Disk Space/Free Space Utility 0 240 122880 26267 21.38 c:/avss/database.msm |
Note: AVSS will give you a warning message when you log-on if you have only a small amount of space remaining (less than 100 blocks of "Free Spc" or approximately 1-2%-Free, depending on the size of AVSS on your computer). Contact your System Manager if you notice the "Free Spc" to be less than 500 blocks or 5% Free.
SYSTEM MAINTENANCE OPTION >
RETURN TO TABLE OF CONTENTS
OPERATING SYSTEM INTEGRITY CHECKER
Your AVSS system runs a daily integrity check or "validation" of all the files and programs. This routine is run automatically but occasionally at the request of the System Manager, this Integrity Checker may be run through the menu. If you have received the message DATABASE ERROR DETECTED and have notified your System Manager to fix the error, this routine is usually run after the error has been fixed to make sure that AVSS has no further errors.
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [O] [Enter] PERATING SYSTEM INTEGRITY CHECKER
MSM - Database Integrity Utility
Enter UCI to validate <ALL>: [Enter]
Enable TRACE <N> [N] [Enter]
Enter output device <xx>: [51] [Enter]
File Name >: [VALIDATE.LOG] [Enter]
File exists. Do you want to overwrite it? <NO> [Y] [Enter]
Validating Routines from [MGR,AVS]
Validating Globals from [MGR,AVSS]
The globals in AVSS will be displayed.
Done
Exit
RETURN TO TABLE OF CONTENTS
AVSS DATA BASE INTEGRITY CHECKER
AVSS maintains and updates its' files when you enter, edit, or delete any baby's record. Occasionally, power outages, hardware or computer failures, or program errors can cause the data base to become corrupted. The AVSS Database Integrity Checker will report any errors it finds and whenever possible, correct these errors. This program can take several hours to complete and may slow your computer down, so it is best to run at times when there is very little activity taking place.
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [A] [Enter] VSS DATA BASE INTEGRITY CHECKER
FOR WHICH SITE <*> [Enter]
(E) ERRORS ONLY, (A) ALL ERRORS AND WARNINGS, OR (N) NO REPORTING <E> [Enter]
RUN IN BACKGROUND <N> [Enter]
SOC. SAVE OUTPUT CODE <IC050893> [Enter]
Note: The default name of the Output Code changes depending on the date that the AVSS Data Base Integrity Checker was run (e.g. .IC060193 would be the name for the Output Code for June 1, 1993). You may also name the Output Code and Description anything you wish.
DESCRIPTION <INTEGRITY CHECK FOR 05/08/93 > [Enter]
DELAY UNTIL <NOW> [Enter]
INTEGRITY CHECKER RUNNING IN BACKGROUND.
EXIT
RETURN TO TABLE OF CONTENTS
LIST OVERRIDE PROCESSING
AVSS maintains "lists" of choices for many fields such as zip codes, states in the U.S., countries, and attending physicians in each hospital. When you enter data for a field and the information you have entered does not match any entry on a list, AVSS will ask "ARE YOU SURE?". If you enter a "Y", AVSS will accept your data and store the "override". The System Manager can review this information later to see if there is any new data that should be added to any list in AVSS.
PRINT VERIFICATION TABLE
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [L] [Enter] IST OVERRIDE PROCESSING
PRINT OR SCRATCH VERIFICATION TABLE <P> [Enter]
ENTER FORM CODE <*> [Enter]
ENTER FIELD NAME <*> [Enter]
OUTPUT DEVICE <T> [Enter]
Note: Enter a 'P' as the output device if you would like your listing to print on your printer.
|
FORM: HCA - HOSPITAL BIRTH RECORD |
HIT RETURN TO CONTINUE, 'Q' OR '^Q' TO QUIT > [Q] [Enter]
SYSTEM MAINTENANCE OPTION >
SCRATCH VERIFICATION TABLE
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [L] [Enter] IST OVERRIDE PROCESSING
PRINT OR SCRATCH VERIFICATION TABLE <P> [S] [Enter]
ENTER FORM CODE <*> [Enter]
ENTER FIELD NAME <*> [Enter]
FORM: HCA - HOSPITAL BIRTH RECORD
FIELD: 7 - FATHER'S STATE OF BIRTH
SITE: 123
INDEX: 2170 BY: JONES,SANDRA,BIRTH CLERK ON 1/24/93
VALUE: WITHHELD SCRATCH <N> [Y] [Enter] SCRATCHED
FIELD: 13D - NAME, TITLE AND MAILING ADDRESS OF ATTENDANT
SITE: 123
INDEX: 4036 BY: JONES,SANDRA,BIRTH CLERK ON 2/22/93
VALUE: JIMENEZ,JOSE,MD,123 MAIN ST.,HOLLYWOOD SCRATCH <N> [Enter] KEPT
HIT RETURN TO CONTINUE, 'Q' OR '^Q' TO QUIT > [Q] [Enter]
SYSTEM MAINTENANCE OPTION >
RETURN TO TABLE OF CONTENTS
BACKUP RECORD DATA
AVSS records may be backed up to the hard disk, a diskette or to tape. Backing up the records and then later deleting them allows you to free up space within your AVSS system. These backed up records can also be restored later, if necessary.
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [BA] [Enter] CKUP RECORD DATA
INITIALIZING���������.
FORMS. SELECTION > [HCA] [Enter] HCA = HOSPITAL BIRTH RECORD
FORMS. SELECTION > [Enter]
XINDS. SITE CODES > [123] [Enter]
THE FOLLOWING SITES / FORMS WILL BE OUTPUT :
123 HCA,
INDEX TO SEARCH > [^L] [Enter]
# NUMBER FILED BY
%FI REGISTRATION FILE DATE
%UP LAST UPDATE
BCI BARCODE INDEX
DT DATE OF BIRTH
MN MOTHER'S BIRTH NAME
NM CHILD'S NAME
SENT DATE BIRTH RECORD SENT TO REGISTRAR
UNSENT BIRTH RECORDS NOT SENT TO REGISTRAR
INDEX TO SEARCH > [DT] [Enter] (DT) DATE OF BIRTH
ENTER BEGINNING VALUE FOR DATE OF BIRTH < 1/1/93 > [1/1/92] [Enter]
ENTER ENDING VALUE FOR DATE OF BIRTH < T > [12/31/92] [Enter]
RUN ARCHIVE IN THE BACKGROUND <Y> [Enter]
SOC. SAVE OUTPUT CODE <ARCHIV02> [Enter]
WHEN FINISHED, YOUR OUTPUT CAN BE VIEWED BY USING 'OUTPUT SAVED REPORT'
UNDER THE REPORT GENERATOR OPTION.
PREPARE PC-DOS FILE AND HIT RETURN > [Enter]
Note: If you are writing the file to a floppy drive, you would insert a diskette into that drive at this time.
PLEASE BE SURE TO RUN 'VERIFY RECORD DATA' OPTION TO ENSURE A RELIABLE
BACKUP PRIOR TO DELETING THIS DATA.
Note: The output file name should be 8 characters or less, and can be any name of your choice. An extension
to the file name such as .DAT is optional.
ENTER OUTPUT FILE NAME <BU041697.959> [BUHCA92.DAT] [Enter]
ARCHIVE RUNNING IN THE BACKGROUND.
EXIT
Note: When the archive is complete, please see option VERIFY RECORD DATA to ensure a reliable backup.
VERIFY RECORD DATA
After the AVSS records have been backed up to the hard disk, a diskette or to tape, you need to verify that the records were backed up correctly. This is especially important before you remove or kill the records from AVSS.
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [VE] [Enter] RIFY RECORD DATA
PREPARE PC-DOS FILE WRITE DISABLED AND ONLINE.
HIT RETURN WHEN READY OR '^Q' OR 'Q' TO QUIT >
ENTER INPUT FILE NAME > [BUHCA92.DAT] [Enter]
Note: Enter the name of the file you created in the option BACKUP RECORD DATA.
REWINDING . . .
ARCHIVE HEADER: GENERAL ARCHIVE DATA FOR: 123 (HCA)
CREATED ON: 2/1/93
CONTINUE © OR QUITE (Q) > [C] [Enter]
RUN VERIFY ARCHIVE IN THE BACKGROUND <N> [Y] [Enter]
Note: This verify may be run in the foreground. If it is run in the foreground, as each record is verified, it
will be displayed on your terminal.
SOC. SAVE OUTPUT CODE <VERIFY01> [Enter]
EXIT
Note: When finished, the output 'VERIFY01' can be viewed by using 'OUTPUT SAVED REPORT' under
the 'REPORT GENERATOR OPTION'.
RETURN TO TABLE OF CONTENTS
KILL RECORD DATA
After the AVSS records have been backed up to the hard disk, a diskette or to tape, then verified, you may then remove the records from AVSS. Use of this option requires a special password. See your System Manager or contact the AVSS Project.
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [KI] [Enter] ILL RECORD DATA
INITIALIZING���������.
FORMS. SELECTION > [HCA] [Enter] HCA = HOSPITAL BIRTH RECORD
FORMS. SELECTION > [Enter]
XINDS. SITE CODES > [123] [Enter]
THE FOLLOWING SITES / FORMS WILL BE REPORTED ON:
123 HCA,
*** WARNING ***
THIS ROUTINE PERMANENTLY REMOVES RECORDS FROM THE DATABASE.
ARE YOU SURE <N> [Y] [Enter]
INDEX TO SEARCH > <DATE OF BIRTH> [Enter] (DT) DATE OF BIRTH
ENTER BEGINNING VALUE FOR DATE OF BIRTH < 1/1/93 > [1/1/92] [Enter]
ENTER ENDING VALUE FOR DATE OF BIRTH < T > [12/31/92] [Enter]
RUN ARCHIVE IN THE BACKGROUND <N> [Y] [Enter]
FINAL CONFIRMATION.
DELETE RECORDS USING INDEX DT (DATE OF BIRTH)
RANGE: FROM 1/1/92 TO 12/31/92
FOR THE FOLLOWING SITES/FORMS:
123 HCA,
OK <N> [Y] [Enter]
THIS PROGRAM BEING RUN IN THE BACKGROUND.
EXIT
RETURN TO TABLE OF CONTENTS
RESTORE RECORD DATA
The AVSS records that have been backed up may be restored to your AVSS system if space allows. This option allows you to restore all of the records that were previously backed up into one file.
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [RE] [Enter] STORE RECORD DATA
LOAD BACKUP MEDIA. HIT RETURN WHEN READY, Q TO QUIT >] [Enter]
ENTER INPUT FILE NAME > [BUHCA92.DAT] [Enter]
REWINDING . . .
GENERAL ARCHIVE DATA FOR: 123 (HCA)
OK TO RESTORE <N> [Y] [Enter]
R)EPLACE OR S)KIP DUPLICATE RECORDS <S> [Enter]
Note: Choosing the option to REPLACE these records will cause the restored records to overwrite any
record that already exists on AVSS. The records should only be replaced if you are sure that the
records being restored are more current that the records already on AVSS.
RUN RESTORE IN BACKGROUND <Y> [Enter]
SOC. SAVE OUTPUT CODE <RESTOR01> [Enter]
RESTORE RUNNING IN BACKGROUND
EXIT
RETURN TO TABLE OF CONTENTS
SELECTIVE RECORD RESTORE
The AVSS records that have been backed up may be restored to your AVSS system if space allows. This option allows you to restore one or more of the records that were previously backed up into one file.
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [SEL] [Enter] ECTIVE RECORD RESTORE
ENTER FILE NUMBERS TO BE RESTORED
> [6961] [Enter]
> [6964] [Enter]
LOAD BACKUP MEDIA. HIT RETURN WHEN READY, Q TO QUIT >] [Enter]
ENTER INPUT FILE NAME > [BUHCA92.DAT] [Enter]
REWINDING . . .
GENERAL ARCHIVE DATA FOR: 123 (HCA)
OK TO RESTORE <N> [Y] [Enter]
R)EPLACE OR S)KIP DUPLICATE RECORDS <S> [Enter]
Note: Choosing the option to REPLACE these records will cause the restored records to overwrite any
record that already exists on AVSS. The records should only be replaced if you are sure that the
records being restored are more current that the records already on AVSS.
RUN RESTORE IN BACKGROUND <Y> [N] [Enter]
|
*** 5/14/93 03:24 PM *** |
|
USER: DORFMAN,RENEE,,MANAGER |
|
*** 5/14/93 03:24 PM *** |
|
DUPLICATE RECORD SKIPPED: 8232 |
|
DUPLICATE RECORD SKIPPED: 2226 |
|
DUPLICATE RECORD SKIPPED: 2223 |
|
DUPLICATE RECORD SKIPPED: 2243 |
|
. |
|
. |
|
. |
|
6961 |
|
6964 |
|
DUPLICATE RECORD SKIPPED: 2525 |
|
DUPLICATE RECORD SKIPPED: 2071 |
|
. |
|
. |
|
. |
|
*** 5/14/93 03:25 PM ***, XIND=123, FORM=HCA, RESTORED=2 |
|
RESTORE COMPLETE: RECORDS SKIPPED: 523, RECORDS RESTORED: 2 |
SYSTEM MAINTENANCE OPTION >
RETURN TO TABLE OF CONTENTS
ID FILE
A designated System Manager controls user access to AVSS at your site. Each user ID must first be admitted to AVSS. Any individual may then be deactivated, reactivated, or edited as needed. Listings of all users, active and inactive, may also be printed or you may print a list of when each user last logged onto AVSS.
RETURN TO TABLE OF CONTENTS
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [^L] [Enter]
ENTER 'A' TO ADMIT A PERSON,
'E' TO EDIT A PERSON,
'D' TO DEACTIVATE A PERSON
'R' TO REACTIVATE A PERSON
'L' TO LIST ID FILE ENTRIES,
'U' FOR USER LIST BY LAST LOGIN.
ID FILE FUNCTION > [A] [Enter]
NAME (LAST,FIRST MIDDLE,TITLE) > [FINCH,ROBIN,BIRTH CLERK] [Enter]
PERSON NOT FOUND
NAME (LAST,FIRST MIDDLE,TITLE) > [FINCH,ROBIN,BIRTH CLERK] [Enter]
Note: AVSS is confirming for you that there is no other user being admitted by that name. If there had been a user with the same or similar name, that user would have been displayed and you would choose to continue or not.
CLASSIFICATION > [^L] [Enter]
1: SYSTEM MANAGER
100 : SITE SYSTEM MANAGER
200 : COUNTY SYSTEM MANAGER
300 : HOSPITAL SYSTEM MANAGER
400 : REMOTE HOSPITAL MANAGER
500 : COUNTY DATA ENTRY
600 : HOSPITAL DATA ENTRY
700 : REMOTE HOSPITAL DATA ENTRY
800 : ANALYST
900 : RESERVED FOR FUTURE USE
CLASSIFICATION > [600] [Enter]
Note: See the CLASSIFICATION/SECURITY OPTION TABLES for a breakdown of the access provided each classification.
LOG-IN PASSWORD > [BABY] [Enter]
ACKNOWLEDGEMENT NAME > [ROBIN] [Enter]
Note: The acknowledgement name is the name that AVSS greets you with when you first sign-on.
CONTACT PHONE NUMBER > [213-555-2222] [Enter]
Note: Enter the phone number where you can normally be reached at work.
ALL COUNTYS <N> [Enter]
CNTY. COUNTY > [19] [Enter] = LOS ANGELES
ALL HOSPITALS <N> [Enter]
HOSP. HOSPITAL > [123] [Enter] AVSS TEST HOSPITAL (123)
DISPLAY HELP > [Enter]
DISPLAY LISTS > [Enter]
Note: Displaying HELP and LISTS can be beneficial as a training aid. If you choose YES to these options, all help text and lists within AVSS will be displayed at appropriate prompts without using F1 for HELP or F3 for LISTS.
LAST,FIRST MIDDLE,TITLE > FINCH,ROBIN,BIRTH CLERK
CLASSIFICATION > 600
PASSWORD > BABY
ACKNOWLEDGEMENT NAME > ROBIN
PHONE > 213-555-2222
INDEX > CNTY-19|HOSP-123
DISPLAY HELP >
DISPLAY LISTS >
OK? (Y/N) > [Y] [Enter]
SETTING UP ID FILE ENTRY ...
ID FILE FUNCTION >
RETURN TO TABLE OF CONTENTS
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [E] [Enter] DIT
NAME (LAST,FIRST) > [BEREN] [Enter]
ID# A/D LAST,FIRST,TITLE ACKNOWLEDGE CLASSIFICATION SITE
---------------------------------------------------------------------------------------------------
7 A BERENGER,THOMAS TOM COUNTY DATA ENTRY CNTY-19|HOSP-*
IS THIS THE PERSON? <?> [Enter]
NAME (LAST,FIRST MIDDLE,TITLE) <BERENGER,THOMAS,COUNTY CLERK> [Enter]
CLASSIFICATION > <500> [Enter]
PASSWORD > <3769281114> [Enter]
ACKNOWLEDGEMENT NAME > <TOM> [Enter]
PHONE > <213-555-2321> [213-555-1200X1736] [Enter]
ALL COUNTYS <N> [Enter]
CNTY. COUNTY > [19] [Enter] = LOS ANGELES
ALL HOSPITALS <N> [Y] [Enter]
DISPLAY HELP > [Enter]
DISPLAY LISTS > [Enter]
LAST,FIRST MIDDLE,TITLE > BERENGER,THOMAS,COUNTY CLERK
CLASSIFICATION > 500
PASSWORD > 3769281114
ACKNOWLEDGEMENT NAME > TOM
PHONE > 213-555-1200X1736
INDEX > CNTY-19|HOSP-*
DISPLAY HELP >
DISPLAY LISTS >
OK? (Y/N) > [Y] [Enter]
SETTING UP ID FILE ENTRY ...
ID FILE FUNCTION >
RETURN TO TABLE OF CONTENTS
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [D] [Enter] EACTIVATE
NAME (LAST,FIRST) > [LAM] [Enter]
ID# A/D LAST,FIRST,TITLE ACKNOWLEDGE CLASSIFICATION SITE
-----------------------------------------------------------------------------------------------
3 A LAMOREAUX,BELINDA LINDA HOSPITAL DATA ENTRY CNTY-19|HOSP-123
IS THIS THE PERSON? <Y> [Enter]
LAMOREAUX,BELINDA OK TO DEACTIVATE <N> [Y] [Enter] DEACTIVATED.
ID FILE FUNCTION >
RETURN TO TABLE OF CONTENTS
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [R] [Enter] EACTIVATE
NAME (LAST,FIRST) > [WAL] [Enter]
ID# A/D LAST,FIRST,TITLE ACKNOWLEDGE CLASSIFICATION SITE
----------------------------------------------------------------------------------------------
5 A WALTERS,PEGGY,CLERK PEGGY HOSPITAL DATA ENTRY CNTY-19|HOSP-123
IS THIS THE PERSON? <Y> [Enter]
WALTERS,PEGGY,CLERK OK TO REACTIVATE <N> [Y] [Enter] REACTIVATED.
ID FILE FUNCTION >
RETURN TO TABLE OF CONTENTS
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [L] [Enter] IST
LIST ACTIVE USERS ONLY <Y> [N] [Enter]
|
ID# A/D LAST,FIRST,TITLE ACKNOWLEDGE CLASSIFICATION SITE |
ID FILE FUNCTION >
RETURN TO TABLE OF CONTENTS
SYSTEM OPTION > [S] [Enter] YSTEM MAINTENANCE OPTION
SYSTEM MAINTENANCE OPTION > [ID] [Enter] FILE
ID FILE FUNCTION > [U] [Enter] SER LAST LOGIN LIST
|
DATE TIME NAME |
ID FILE FUNCTION >
RETURN TO TABLE OF CONTENTS
CLASSIFICATION/SECURITY OPTION TABLES
Classification types:
100 SITE SYSTEM MANAGER
200 COUNTY SYSTEM MANAGER
300 HOSPITAL SYSTEM MANAGER
400 REMOTE HOSPITAL MANAGER
500 COUNTY DATA ENTRY
600 HOSPITAL DATA ENTRY
700 REMOTE HOSPITAL DATA ENTRY
800 ANALYST
900 RESERVED FOR FUTURE USE
HOSPITAL BIRTH RECORD OPTION Classification
|
MENU OPTION: |
100 |
200 |
300 |
400 |
500 |
600 |
700 |
800 |
900 |
|
REGISTER BIRTH RECORD |
X |
X |
X |
X |
X |
X |
X |
||
|
DISPLAY RECORD |
X |
X |
X |
X |
X |
X |
X |
||
|
EDIT RECORD |
X |
X |
X |
X |
X |
X |
X |
||
|
ALPHA LIST OF RECORD |
X |
X |
X |
X |
X |
X |
X |
||
|
COMPLETE INCOMPLETE RECORD |
X |
X |
X |
X |
X |
X |
X |
||
|
INCOMPLETE RECORD REPORT |
X |
X |
X |
X |
X |
X |
X |
||
|
FILING VARIABLE LIST |
X |
X |
X |
X |
X |
X |
X |
||
|
VARIABLE DISPLAY |
X |
X |
X |
X |
X |
X |
X |
||
|
INDEX LIST DISPLAY |
X |
X |
X |
X |
X |
X |
X |
||
|
NON-CONFIDENTIAL DISPLAY |
X |
X |
X |
X |
X |
X |
X |
X |
|
|
VALIDATION DISPLAY |
X |
X |
X |
X |
X |
X |
X |
||
|
INDIVIDUAL INQUIRY |
X |
X |
X |
X |
X |
X |
X |
||
|
USER REPORT |
X |
X |
X |
X |
|||||
|
USER REPORT BY ACTIVITY INDEX |
X |
X |
X |
X |
|||||
|
USER SUMMARY |
X |
X |
X |
X |
|||||
|
PRINT RECORD |
X |
X |
X |
X |
X |
X |
|||
|
SCRATCH RECORD |
X |
X |
X |
X |
|||||
|
MODIFY USER LISTS |
X |
X |
X |
X |
X |
X |
X |
||
|
OLD LIST TO BE SENT TO HEALTH DEPT |
X |
X |
X |
X |
X |
X |
X |
||
|
PROCESS REGISTRAR REFUSED RECORDS |
X |
X |
X |
X |
X |
X |
X |
||
|
VERIFICATION LETTER |
X |
X |
X |
X |
X |
X |
|||
|
DUPLICATE RECORD REPORT BASED ON NAME |
X |
X |
X |
X |
|||||
|
LIST TO BE SENT TO HEALTH DEPT |
X |
X |
X |
X |
X |
X |
|||
|
GENERATE HOSPITAL CBC FILE |
X |
X |
X |
X |
|||||
|
HOSPITAL UNSENT LIST OF INCOMPLETES |
X |
X |
X |
X |
X |
X |
X |
||
|
NEWSPAPER ANNOUNCEMENT REPORT |
X |
X |
X |
X |
X |
X |
|||
|
HP LASERJET FORM ALIGNMENT |
X |
X |
X |
X |
X |
X |
MAILBOX Classification
|
MENU OPTION: |
100 |
200 |
300 |
400 |
500 |
600 |
700 |
800 |
900 |
|
SEND MAIL |
X |
X |
X |
X |
X |
X |
X |
X |
X |
|
PRINT MAIL |
X |
X |
X |
X |
X |
X |
X |
X |
X |
|
DELETE MAIL |
X |
X |
X |
X |
X |
X |
X |
X |
X |
|
REPORT STATUS OF SENT MAIL |
X |
X |
X |
X |
X |
X |
X |
X |
X |
CLASSIFICATION/SECURITY OPTION TABLES (continued)
Classification types:
100 SITE SYSTEM MANAGER
200 COUNTY SYSTEM MANAGER
300 HOSPITAL SYSTEM MANAGER
400 REMOTE HOSPITAL MANAGER
500 COUNTY DATA ENTRY
600 HOSPITAL DATA ENTRY
700 REMOTE HOSPITAL DATA ENTRY
800 ANALYST
900 RESERVED FOR FUTURE USE
YOUR PASSWORD Classification
|
MENU OPTION: |
100 |
200 |
300 |
400 |
500 |
600 |
700 |
800 |
900 |
|
CHANGE YOUR PASSWORD |
X |
X |
X |
X |
X |
X |
X |
X |
REPORT GENERATOR OPTION Classification
|
MENU OPTION: |
100 |
200 |
300 |
400 |
500 |
600 |
700 |
800 |
900 |
|
QUERY DATABASE |
X |
X |
X |
X |
X |
X |
X |
X |
|
|
GENERATE REPORT |
X |
X |
X |
X |
X |
X |
X |
X |
|
|
OUTPUT SAVED REPORT |
X |
X |
X |
X |
X |
X |
X |
X |
|
|
LIST SAVED REPORTS |
X |
X |
X |
X |
X |
X |
X |
X |
|
|
DELETE SAVED REPORT |
X |
X |
X |
X |
X |
SYSTEM MAINTENANCE OPTION Classification
|
MENU OPTION: |
100 |
200 |
300 |
400 |
500 |
600 |
700 |
800 |
900 |
|
SYSTEM STATUS |
X |
X |
X |
X |
X |
X |
X |
||
|
JOB KILL |
X |
X |
X |
X |
X |
||||
|
SHUTDOWN AVSS |
X |
X |
X |
X |
X |
||||
|
INITIALIZE MODEM |
X |
X |
X |
X |
X |
X |
X |
||
|
HOW MUCH DISK SPACE REMAINS |
X |
X |
X |
X |
X |
X |
X |
||
|
OPERATING SYSTEM INTEGRITY CHECKER |
X |
X |
X |
X |
X |
||||
|
AVSS DATA BASE INTEGRITY CHECKER |
X |
X |
X |
X |
X |
||||
|
LIST OVERRIDE PROCESSING |
X |
X |
X |
X |
X |
X |
X |
||
|
BACKUP RECORD DATA |
X |
X |
X |
||||||
|
VERIFY RECORD DATA |
X |
X |
X |
||||||
|
KILL RECORD DATA |
X |
X |
X |
||||||
|
RESTORE RECORD DATA |
X |
X |
X |
||||||
|
SELECTIVE RECORD RESTORE |
X |
X |
X |
||||||
|
ID FILE |
X |
X |
X |
X |
|
Term |
Meaning |
|
backing out |
A way to exit from AVSS . |
|
backup |
The process creating duplicate files or copies in case the original is lost or damaged. |
|
bug |
An error in a program. |
|
concatenate |
To string or link together values. In AVSS these values should be separated by semi-colons. |
|
control key |
The key usually marked CTRL. |
|
CRT terminal |
Cathode Ray Tube terminal or the video display. |
|
cursor |
The cursor (usually an underline or block) which shows you where you are on the screen. |
|
data/data field(s) |
The information entered into your computer. Refers to either a single piece of information or a collection of information. |
|
database |
A collection of many files related to a particular topic (e.g. birth records). |
|
default |
A field which appears to be pre-entered and does not require you to enter any data (e.g. field 3A of Birth Certificate always contains the value 'SINGLE'). |
|
device |
Refers to a piece of hardware such as a terminal, printer, or modem. |
|
disk |
A device for storing data which are commonly classified as hard disks and floppy disks (also known as diskettes). |
|
disk crash |
The failure of your computer's hard drive. This failure usually occurs suddenly and can result in the loss of your data. |
|
disk drive |
A device that can be used to "read" and "write" on a hard disk or diskette. |
|
diskette |
Sometimes called "floppy disk" in contrast to "hard disk". A diskette is a piece of flexible plastic. Common sizes include 5 1/4 inch and 3 1/2 inch diameter. |
|
edit |
To change the data which has been entered into your computer. |
|
error |
A problem occurring during the use of AVSS which may prevent you from proceeding. You should note the error, then contact your AVSS programmer. |
|
field |
A reserved area in a record used for storage of specific information. A collection of records containing similar information. |
|
file number |
The number used to identify and file this record into AVSS. |
|
floppy disk |
An informal name for a diskette. |
|
hard disk |
A disk which is rigid and cannot be removed, in contrat to a "floppy disk". |
|
hardware |
The physical components of a computer system (e.g. "the computer", plus peripheral devices such as disk drives, CRT terminals, printers, tape drives, and modems. |
|
help |
Information giving instructions on how to proceed or the kind of data required for a field. |
|
incomplete record |
A record which has not been completed. |
|
input |
The process of entering data into the computer or the collection of data which has been entered. |
|
input device |
A device which can be used to "read" data into a computer. Typical examples include CRT terminals or disk drives, including hard and floppy disks. |
|
job |
Any system activity. Each time you log-on to AVSS , you are running a job. |
|
logoff |
The process of exiting or leaving the AVSS computer system. |
|
logon |
The process of gaining access to AVSS . |
|
menu |
The list which displays for you the different options available for use on the AVSS system. |
|
modem |
The device which is used by your computer to transmit data between computers. |
|
null |
A blank data value. |
|
optional |
Data which is not required by AVSS to complete a record. |
|
output |
The results of a job (e.g. printing a certificate, printing a report). |
|
output device |
A device which output is displayed or stored such as a printer or CRT terminal |
|
password |
A string of 3 to 48 characters, either alphabetic or numeric, that allows you to log onto AVSS. |
|
peripheral device |
Any hardware device other than the computer itself. |
|
program |
A list of instructions for computer operations, written in a programming language. |
|
prompt |
A message that is displayed AVSS which request some action from the user. |
|
question mark |
Used to display the 'HELP' information on AVSS. Use '?' or [F1] at any prompt for extra information about the data you should enter. |
|
record |
A group of related data fields usually referring to all the information on one baby's file. |
|
required |
Information that MUST be entered for a field. Use [F9] (SKIP) if you don't have the information available to you and you want to continue entered data. |
|
routine |
See program. |
|
sign-on |
To start a session with AVSS. See logon. |
|
sign-off |
To stop a session with AVSS. See logoff. |
|
software |
The programs that control computer operations. |
|
system |
A combination of hardware and software designed to perform specific functions. |
|
terminal |
The screen and keyboard you use to enter data into AVSS. See CRT Terminal. |
|
time-out |
AVSS will log you off after a certain amount of time if you haven't entered any data. |
|
up-arrow |
The circumflex or '^ ' key on your keyboard. (Hold the shift key down, press the '6' key) |
|
validation |
The process of checking the data you've just entered for accuracy and consistency. |
|
variable |
The letter or group of letters which represents a changing value (e.g. "1A" is the variable name for the first name of the baby, "BPF" is the variable name for the Baby's Patient File number). These variable names or field names exactly match the numbers on a Certificate of Live Birth. |
|
ACCESS TO THIS CERTIFICATE IS RESTRICTED |
See HOSPITAL BIRTH RECORD, |
|
AUTOMATED INTEGRITY CHECKER HAS NOT COMPLETED. |
Log-off AVSS. Try to log-on again |
|
DANGER!!! AVSS IS RUNNING OUT OF SPACE! |
Log-off AVSS. |
|
DANGER!!! DATABASE ERROR DETECTED. |
Log-off AVSS. |
|
HORIZONTAL ADJUSTMENT OUT OF RANGE |
See HOSPITAL BIRTH RECORD, |
|
LASERJET PRINTER NOT SPECIFIED |
See HOSPITAL BIRTH RECORD, |
|
MINIMUM FREE SPACE EXCEEDED: |
Log-off AVSS. |
|
THIS PASSWORD HAS BEEN DEACTIVATED. |
See SYSTEM MAINTENANCE, |
|
VERTICAL ADJUSTMENT OUT OF RANGE. |
See HOSPITAL BIRTH RECORD, |
|
WARNING: SOURCE FORM HAS SKIPPED FIELDS, |
See HOSPITAL BIRTH RECORD, |
|
WARNING: SOURCE FORM SELECTED HAS BEEN ^FILED, |
See HOSPITAL BIRTH RECORD, |
|
YOUR PASSWORD HAS EXPIRED. CHANGE YOUR PASSWORD! |
See YOUR PASSWORD, |
|
YOUR PASSWORD WILL EXPIRE IN x DAYS |
See YOUR PASSWORD, |
AVSS CROSS-REFERENCES, VALIDATIONS, AND WARNINGS FROM CBC SPECS
VALIDATIONS
AVSS requires the user to confirm data values that do not satisfy validations. Records cannot be printed or filed unless inconsistencies are validated or tbe ^SKIP command is used for the questionable data, which will result in an incomplete record.
|
FIELD(S) |
DESCRIPTION |
|
(lC)<2characters |
Child's last name has less than 2 characters. |
|
(2) not= 1 or 2 |
Sex is undetermined. |
|
(3A)>3 |
Plurality is greater than 3. |
|
(3B)=1&((4A)�(27C))<9mos |
Last live birth less than 9 months prior to date of birth. |
|
(4A)�(25A)>lyr |
LMP precedes date of birth by more than 1 year. |
|
(4A)�(27C)>35yrs |
Last live birth precedes date of birth by more than 35 years. |
|
(27C)�(27F)>35yrs |
Last live birth differs from date of last termination more than 35 yrs. |
|
(4A)�(27F)>35yrs |
Last termination precedes date of birth by more than 35 years. |
|
15yrs>FAGE(8)>64yrs |
Father's age <15 years or >64 years. |
|
(6C)<2characters |
Father's last name has less than 2 characters. |
|
15yrs>MAGE(11)>49yrs |
Mother's age <15 or years >49 years. |
|
(9C)<2characters |
Mother's last name has less than 2 characters. |
|
(11)<15yrs&(27A)+(27B)>0 |
Age of mother incompatible with number of previous terminations. |
|
(11)=15,16yrs&(27A)+(27B)>1 |
Ditto |
|
(11)=17yrs&(27A)+(27B)>2 |
Ditto |
|
(11)=18,19yrs&(27A)+(27B)>3 |
Ditto |
|
(11)<l5yrs&(27D)+(27E)>0 |
Age of mother incompatible with number of previous terminations. |
|
(11)=15,16yrs&(27D)+(27E)>1 |
Ditto |
|
(11)=17yrs&(27D)+(27E)>2 |
Ditto |
|
(11)=18,19yrs&(27D)+(27E)>3 |
Ditto |
|
(25C)>49 |
Prenatal visits greater than 49. |
|
(4A)�(25A)<140&(26)>2000 |
Gestation <140 days and birthweight >2000 grams. |
|
(26)<1000&(15A)=null |
Birthweight <1000 grams and tbere is no date of death. |
|
(26)>6500 |
Birthweight >6500 grams. |
|
(3B)>(3A) |
Birth order greater than birth type. |
|
(17)�(4A)>lyr |
Date of registration more than 1 year after date of birth. |
|
(17)�(4A)>0 |
Date of registration is before date of birth. |
|
(15A)�(4A)<0 |
Date of death is before date of birth. |
|
(26)=unk & A not=000 |
Birthweight unknown for in�hospital birth. |
|
(27A)>9 |
Live births now living >9. |
|
(27B)>9 |
Live births now dead >9. |
|
(27A)+(27B)+(27C)+(27D)>19 |
Total previous pregnancies >19. |
|
(27D)>9 |
Other terminations before 20 weeks >9. |
|
(27E)>9 |
Other terminations after 20 weeks >9. |
CROSS-REFERENCES
AVSS will not allow data values that do not satisfy cross-references. If the cross-reference cannot be resolved satisfactorily, the only recourse is to use tbe ^SKIP command for the offending data.
|
FIELD(S) |
DESCRIPTION |
|
(3B)>(3A) |
Birth order greater than birth type. |
|
(17)-(4A)>1yr |
Date of registration more than 1 year after date of birth. |
|
(17)-(4A)>0 |
Date of registration is before date of birth. |
|
(15A)-(4A)<0 |
Date of death is before date of birth. |
|
(26)=unk & A not=000 |
Birthweight unknown for in-hospital birth. |
|
(27A)+(27B)>0&(27C)=null |
No date of last live birth when (27A)+(27B)>0. |
|
(27D)+(27E)>0&(27F)=null |
No date of last termination when (27D)+(27E)>0. |
|
(4A)�(27C)<0 |
Date of birth precedes date of last live birth. |
|
(4A)�(27F)<0 |
Date of birth precedes date of last termination. |
|
(3A,3B>1)&(27ABDE)=0 |
Not the first child of a multiple birth and no previous pregnancies. |
|
(28A)&(27ABDE) disagree |
Repeat delivery but no previous pregnancies. |
|
(12A)�(4A)<0 |
Date informant signed precedes date of birth. |
|
(13C)�(4A)<0 |
Date certifier signed precedes date of birth. |
|
(4A)�(25A)<0 |
Date of last normal menses precedes date of birth. |
|
(27C)>MAGE |
Years of education completed greater than mother's age. |
|
(24C)>FAGE |
Years of education completed greater than father's age. |
|
(12C)�(17)<0 |
Date of registration precedes date informant signed. |
|
(13C)�(17)<0 |
Date of registration precedes date certifier signed. |
WARNINGS
AVSS displays a caution message when data values do not satisfy the warnings, but will continue to allow the record to be filed and printed.
|
FIELD(S) |
DESCRIPTION |
|
(lC)not=(6C) |
Child's and father's last names differ. |
|
(3A,3B>1)&(27C,27F)not=(4A) |
Not the first child of a multiple birth and birth date is not equal to date of last live birth or termination (+/- 1 day). |
|
((26)<2500)&GAGE>36wks |
Birthweight<2500 grams and gestational age>36 weeks. |
|
(24E)&(24D) disagree |
Zip code and state of mother's residence do not agree. |
|
(24E)&(24B) disagree |
Zip code and county of mother's residence do not agree. |
|
(24E)&(24C) disagree |
Zip code and city of mother's residence do not agree. |
|
(12A)�(4A)>5days |
Date informant signed is more than five days after date of birth. |
|
(27C)�(11)<15yrs |
Mother was less than 15 years old at date of last live birth. |
|
(27F)�(11)<15yrs |
Mother was less than 15 years old at date of last termination. |
|
GAGE<20wks |
Gestational age less than 20 weeks. |
|
GAGE>48wks |
Gestational age greater than 48 weeks. |
|
19wks<GAGE<37wks |
Pre-term birth. |
|
42wks<GAGE<49wks |
Post-term birth. |
|
MAGE�(27C)<5yrs |
Maternal age less than 5 years greater than years of education. |
|
FAGE�(24C)<5yrs |
Paternal age less than 5 years greater than years of education. |
FIGURE A-3: VS-10A MEDICAL DATA SUPPLEMENTAL WORKSHEET
(FRONT)
State of California - Health and Welfare Agency Department of Health Services
CERTIFICATE OF LIVE BIRTH - MEDICAL DATA SUPPLEMENTAL WORK SHEET
(For Hospital Use Only)
|
USE THE CODES CIRCLED ON THIS WORK SHEET FOR THE APPROPRIATE ENTRY |
||
|
tem 25D. PRINCIPAL SOURCE OF PAYMENT FOR PRENATAL CARE (Circle one code only.) |
||
|
01 Medicare |
09 Self pay |
|
|
Item 28A. METHOD OF DELIVERY (Circle up to three codes.) |
||
|
01 Cesarean section - primary |
04 Vaginal birth - after previous cesarean section |
|
|
Item 28B. EXPECTED PRINCIPAL SOURCE OF PAYMENT FOR DELIVERY (Circle one code only.) |
||
|
01 Medicare |
09 Self pay |
|
|
Item 29. COMPLICATIONS AND PROCEDURES OF PREGNANCY AND CONCURRENT ILLNESSES |
||
|
01 Preeclampsia (pregnancy-induced hypertension) |
18 Hepatitis B (acute infection or carrier |
|
|
Item 30. COMPLICATIONS AND PROCEDURES OF LABOR AND DELIVERY |
||
|
01 Preeclampsia (pregnancy-induced hypertension) |
18 Febrile (>100 F. or >38 C.) |
|
|
Item 31. ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATING TO THE NEWBORN |
||
Do not enter any identification by patient name or number on this work sheet. Discard after use.
Do not retain in medical records or submit with the "Certificate of Live Birth."
VS-10A MEDICAL DATA SUPPLEMENTAL WORKSHEET (REVERSE)
CERTIFICATE OF LIVE BIRTH, MEDICAL DATA SUPPLEMENTAL WORK SHEET (Continued)
(Circle up to ten codes for the most important conditions/procedures.)
Item 31. ABNORMAL CONDITIONS AND CLINICAL PROCEDURES RELATING TO THE NEWBORN
(Circle up to ten codes for the most important conditions/procedures.)
|
CENTRAL NERVOUS SYSTEM (CNS) |
RESPIRATORY SYSTEM |
MUSCULOSKELETAL DEFORMITIES |
VS-10B RACE IDENTIFICATION WORKSHEET
State of California - Health and Welfare Agency Department of Health Services
RACE IDENTIFICATION WORK SHEET
NOTICE TO INFORMANTS: Completion of this work sheet in conjunction with either the "Certificate of Live Birth" or the "Certificate of Fetal Death" is not required by state law. However, the information requested is essential for determining the health problems of the population groups noted below and your cooperation is appreciated. Completion of this work sheet in conjunction with the "Certificate of Death" is mandatory.
"CERTIFICATE OF LIVE BIRTH" (VS 10) AND "CERTIFICATE OF FETAL DEATH" (VS 12)
ITEM entitled "RACE" (check ONE box) ITEM entitled "RACE" (check ONE box)
The FATHER is: The MOTHER is:
White/Caucasian 
Cambodian 
Guamanian 
White/Caucasian 
Cambodian 
Guamanian
Black 
American Indian 
Samoan 
Black 
American Indian 
Samoan
Japanese (Specify Tribe) 
Eskimo 
Japanese (Specify Tribe) 
Eskimo
Chinese ___________ 
Aleut 
Chinese ____________ 
Aleut
Filipino 
Asian Indian 
Other (Specify) 
Filipino 
Asian Indian 
Other (Specify)
Korean 
Thai ____________ 
Korean 
Thai ____________
Vietnamese 
Hawaiian ____________ 
Vietnamese 
Hawaiian ____________
ITEM entitled "HISPANIC" (check ONE box) ITEM entitled "HISPANIC" (check ONE box)
Is the FATHER of Hispanic origin or descent? Is the MOTHER of Hispanic origin or descent?
No - (Not Hispanic) 
No - (Not Hispanic)
Yes - Mesican/Mexican-American/Chicano 
Yes - Mexican/Mexican-American/Chicano
Yes - Puerto Rican 
Yes - Puerto Rican
Yes - Cuban 
Yes - Cuban
Yes - Other Hispanic (Specify)______________________ 
Yes - Other Hispanic (Specify)_____________________
RETURN TO TABLE OF CONTENTS
Updated June 24, 1997 by RL Williams
AVSS TEST HOSPITAL